Office Coordinator

1 month ago

Kingston, Canada ProResp, Inc. Full time

**Client Service Representative (Medical Administration)**
**Location**: Kingston ProResp (Kingston location)
**Full-time Permanent Role** (37.5hrs/week: Monday - Friday 9:00am - 5:00pm)
**Salaried position including benefits and 3 wks paid vacation to start**:(competitive rate DOE)

**What We Offer**:

- Full time, reliable employment with consistent office hours
- 3 weeks paid vacation to start
- Comprehensive benefits including health and dental, pension, EAP (Employee Assistance Program), health spending account and more
- Paid sick days and annual wellness/floater day
- Annual incentive payment program
- Company growth incentive program
- Providing a voice in employee surveys and open-door dialogue
- Annual performance and salary reviews
- Challenging careers that impact patient care and the opportunity to learn constantly
- A positive, ethical and socially inclusive work environment that is supportive of professional development

**Your Responsibilities**:

- First point of contact for service requests; liaise between patients and staff providing services in community: appointments and scheduling, products, and general information.
- Process referrals, orders, and triage priorities as appropriate
- Resolve customer concerns with empathy and compassion while adhering to established procedures.
- Intake of new patients and maintenance of electronic patient records
- Provide high quality customer service both in-person and on the phone in a fast-paced environment with multiple priorities and competing demands.
- Process client purchases and complete necessary invoicing, control accounts receivable
- Maintain inventory of in-stock respiratory products and equipment, office supplies, perform daily receiving and participate in regular inventory counts

**Role Requirements**:

- a minimum of 5+ years’ experience in a busy administrative support environment.
- Team Lead or similar type leadership experience is welcomed.
- Strong skills in general office procedures such as electronic and paper patient records/file management, accounts receivable, invoicing, and inventory management
- English communication skills, situational sensitivity with patients, families, and referral sources
- Demonstrated self-management and self-motivation skills, with the ability to work independently as well as part of a team
- Medical terminology experience/education preferred.

**Education**: High School required. Post-secondary education preferred.

ProResp is committed to providing a safe work environment. All staff, students and volunteers working at ProResp are required to provide proof of their completed COVID-19 vaccination.

ProResp Inc. is an equal opportunity employer. We will accommodate any needs under the Accessibility for Ontarians with Disabilities Act and the Ontario Human Rights Code. Should any applicant require accommodation or interview processes, please contact Human Resources at 519-686-2615.

uQVyIsVxIV

  • Office and Housing Coordinator

    4 days ago

    Kingston, Canada Queen's University Full time

    About Queen's University Queen’s University is the Canadian research intensive university with a transformative student learning experience. Here the employment experience is as diverse as it is interesting. We have opportunities in multiple areas of globally recognized research, faculty administration, engineering & construction, athletics &...

  • office coordinator

    1 hour ago

    Kingston, Canada Queen's University Full time

    Education: Bachelor's degreeExperience: 2 years to less than 3 yearsWork settingUniversity or collegeTasksReview and evaluate new administrative procedures Carry out administrative activities of establishmentAssemble data and prepare periodic and special reports, manuals and correspondenceOversee and co-ordinate office administrative proceduresMonitor and...

  • Office and Housing Coordinator

    1 week ago

    Kingston, ON, Canada Queen's University Full time

    A Brief Overview Reporting to the Manager, Distributed Medical Education, the Housing and Office Coordinator is responsible for administrative duties relevant to the operation of the Regional Education Office. Key duties will be to oversee the Regional Education Office housing throughout the region including tracking and updating leases, communication with...

  • Treatment Coordinator

    3 days ago

    Kingston, Canada Kingston Orthodontics Full time

    Kingston Orthodontics is seeking an individual to join our team as a full-time orthodontic treatment coordinator. As a treatment coordinator in our office, you will be responsible for navigating patients and families through the beginning stages of orthodontic treatment. A passion for your work should shine through your smile as you welcome new faces to the...

  • Treatment Coordinator

    4 days ago

    Kingston, Canada Kingston Orthodontics Full time

    Kingston Orthodontics is seeking an individual to join our team as a full-time orthodontic treatment coordinator. As a treatment coordinator in our office, you will be responsible for navigating patients and families through the beginning stages of orthodontic treatment. A passion for your work should shine through your smile as you welcome new faces to the...

  • Office Administrator

    3 days ago

    Kingston, Canada St George's Cathedral Full time

    St. George’s Cathedral POSITION: Office Administrator **REPORTS TO**: The Corporation and Dean **NATURE AND SCOPE OF POSITION**:The role of Office Administrator is critical to the functioning of the Cathedral's administrative effectiveness. The incumbent provides clerical and administrative support to the clergy and Corporation across a wide range of...

  • Member Services Coordinator

    4 weeks ago

    Kingston, Canada Downtown Kingston! B.I.A. Full time

    DOWNTOWN KINGSTON BIA **TITLE: Member Services Coordinator** LAST EDITED: January 9, 2023 - ______________________________________ COMPANY CULTURE We are a crew of 8-10 people who are passionate about the success of downtown Kingston. The office environment tends to be collaborative, friendly, and professional. We all enjoy the rush of super successful...

  • Recreation Coordinator

    1 day ago

    Kingston, Canada Alzheimer Society of Kingston, Frontenac, Lennox & Addington Full time

    **RESPONSBILITIES**: Assesses, develops and coordinates the delivery of social, recreational programs consistent with the needs, interests and abilities of persons in attendance. Respects and promotes the dignity and individuality of each person by recognizing them as individuals with unique cultural, spiritual, and psycho-social needs. Participate at each...

  • Fundraising Coordinator

    1 month ago

    Kingston, Canada Bereaved Families of Ontario - Kingston Region Full time

    **About us** We are supportive, and our goal is to ensure that every individual grieving a death has access to caring, empathetic and compassionate support in a safe and confidential environment. Bereaved Families of Ontario - Kingston Region provides programs, services, and resources based on a peer support model to individuals, families, children, groups,...

  • Project Coordinator

    4 weeks ago

    Kingston, Canada Bourgon Construction Full time

    This position is full-time, permanent, and offer both health and retirement benefits following a probationary period. Training and on-going education are provided and encouraged. Duties and responsibilities of Project Coordinators include, but are not limited to, the following: **Essential Job Duties and Responsibilities** - Manage project correspondence...

  • Scheduling Coordinator

    2 days ago

    Kingston, Canada Kingston Orthodontics Full time

    We are a busy, fast paced orthodontic office that is changing lives, one smile at a time! Kingston Orthodontics is seeking to add a scheduling coordinator to their growing, 2-doctor orthodontic practice. As a part of our reception team you are the face of the practice and primary point of contact for patients flowing through the office. If you would like to...

  • Coordinator, Finance and Legal Administration

    1 month ago

    Kingston, Canada Queen's University Full time

    Coordinator, Finance and Legal Administration About Queen's University Queen’s University is the Canadian research intensive university with a transformative student learning experience. Here the employment experience is as diverse as it is interesting. We have opportunities in multiple areas of globally recognized research, faculty administration,...

  • Office Administrator

    1 week ago

    Kingston, Canada Greenshield Pest Control Inc Full time

    Greenshield Pest Control Inc Who Are We?The leader in Pest and Wildlife Management in Eastern Ontario. Greenshield Pest Control Inc is a family owned and operated company based in Kingston, Ontario. We specialize in Pest Control, Bird & Wildlife control, Vegetation Management and Bedbug control services. Greenshield Pest Control provides these specialized...

  • Office Administrator

    1 week ago

    Kingston, Canada Greenshield Pest Control Inc Full time

    Greenshield Pest Control Inc Who Are We?The leader in Pest and Wildlife Management in Eastern Ontario. Greenshield Pest Control Inc is a family owned and operated company based in Kingston, Ontario. We specialize in Pest Control, Bird & Wildlife control, Vegetation Management and Bedbug control services. Greenshield Pest Control provides these specialized...

  • Office Administrator

    1 week ago

    Kingston, Canada Greenshield Pest Control Inc Full time

    Greenshield Pest Control Inc Who Are We?The leader in Pest and Wildlife Management in Eastern Ontario. Greenshield Pest Control Inc is a family owned and operated company based in Kingston, Ontario. We specialize in Pest Control, Bird & Wildlife control, Vegetation Management and Bedbug control services. Greenshield Pest Control provides these specialized...

  • Maintenance Coordinator

    1 month ago

    Kingston, Canada Frontenac Property Management Full time

    **Frontenac Property Management **is a locally owned and operated company in Kingston, Ontario. We are a full-service property management company committed to continually improving the rental experience for the investment property owner as well as the tenant. We take pride in representing safe and well cared for properties and understand the value of such an...

  • Coordinator, Finance and Legal Administration

    1 month ago

    Kingston, Canada Queen's University Full time

    About Queen's University Queen’s University is the Canadian research intensive university with a transformative student learning experience. Here the employment experience is as diverse as it is interesting. We have opportunities in multiple areas of globally recognized research, faculty administration, engineering & construction, athletics & recreation,...

  • Operations Coordinator

    1 month ago

    Kingston, Canada Kingston Destination Group Full time

    As an Operations Coordinator you will contribute to an outstanding guest experience at Kingston 1000 Islands Cruises by providing administrative support to the Culinary/Operations/Food & Beverage team. **Season**: This is a spring-summer-fall seasonal position. The Kingston 1000 Islands Cruises operating season begins in April and ends in...

  • Human Resources and Staffing Officer

    1 month ago

    Kingston, Canada Queen's University Full time

    Human Resources and Staffing Officer About Queen's University Queen’s University is the Canadian research intensive university with a transformative student learning experience. Here the employment experience is as diverse as it is interesting. We have opportunities in multiple areas of globally recognized research, faculty administration, engineering &...

  • Property Coordinator

    1 month ago

    Kingston, Canada BV&Co. Inc. Full time

    Do you want to learn more about the exciting world of Real Estate Investment and be part of a growing team? We are real estate investors with a growing portfolio of properties. We are currently looking for a Property Coordinator to help manage multiple properties in Kingston and Ganonoque, Ontario. **Job Title**:Property Coordinator **Location**: Virtual...