Office and Housing Coordinator

3 weeks ago


Kingston ON, Canada Queen's University Full time


A Brief Overview
Reporting to the Manager, Distributed Medical Education, the Housing and Office Coordinator is responsible for administrative duties relevant to the operation of the Regional Education Office. Key duties will be to oversee the Regional Education Office housing throughout the region including tracking and updating leases, communication with cleaners, ensuring furniture and apartment contents are in good order, the physical preparation and refurbishing of the accommodations and coordinating apartment moves as required. Travel regularly throughout the region (Toronto to Cornwall) will be required.

Other duties will include day-to-day administrative duties such as preparation of correspondence; communication with clerks and preceptors, supporting the delivery of core educational programs and special projects as needed in support of Regional Education activities; compilation, processing and disseminating information within the program, and to the other sites; coordinating and scheduling of zoom meetings/conference calls as required. The incumbent will liaise directly with Queen's Regional Education Office, Faculty Development Office, Postgraduate Office, MD Program Office, Specialty Programs and regional providers.

This position coordinates and maintains off-site housing. This position builds and maintains relationships with landlords and housing managers to address housing matters, to support the renewal and sourcing of new properties to lease, and to support program needs. This position acts as the first point of contact for housing issues including cleanliness, lost keys, parking, maintenance and internet. This position also develops and maintains schedules and coordinates events, meetings and conferences.Travel is an inherent part of the position. This position is subject to the Travel Time Credit provisions of the USW Local 2010 Collective Agreement.The schedule for this position requires the incumbent to work variable hours, including regular attendance at early morning meetings. #J-18808-Ljbffr
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