Administrative/accounting Assistant

6 months ago


Halifax, Canada Patterson Law Full time

We are seeking a keen administrative professional to join our team as **Administrative/Accounting Assistant**.

The Administrative/Accounting Assistant will facilitate all accounting functions for the office and a variety of administrative tasks to ensure excellent client service and smooth and efficient workflow. Back-up coverage for reception will also be included in this role.

**Location**: Halifax - 2016 Quinn Office

**Work Schedule**: Standard work hours are 35 per week, 9:00-5:00 Monday to Friday. Some flexibility and occasional overtime will be required.

**Key Areas of Responsibility**
- Provide ongoing accounting support to the staff and lawyers at the office
- Work collaboratively with the firm’s Accounting group to ensure established procedures are followed
- Complete all functions pertaining to the Trust Account
- Preparation of invoices for all billings at the Office
- Issuing cheques for all property closings
- Preparation of bank deposits
- Completion of bank reconciliations
- Liaising with lawyers and others staff on a regular basis regarding accounting requirements
- Coordination of accounts payable and accounts receivable for the office
- Answer procedural questions regarding accounting as needed
- Completion of Service Nova Scotia e-submission transfers
- Opening and closing of files
- Coordination with management of any facilities requirements, including dealing with 3rd party contractors, when required.
- Policies/Procedures - Ensuring adherence at all times to firm policies and procedures that have been established
- Back-up Support & Coverage - Where accounting work is completed and in the situation where colleagues are on vacation or otherwise away from the office, assisting with fellow staff members’ responsibilities to ensure the office operates at optimum efficiency and service standards.
- Other - Additional duties as assigned based on the firm’s requirements

**Qualifications**
- Prior law firm or professional services experience and understanding of billing procedures and money transactions are assets
- Knowledge of Trust Rules and Regulations or interest and aptitude to learn
- Strong mathematical skills are essential and an understanding of accounting principles would be ideal
- Experience working with the public is an asset
- Accurately follows instructions and asks questions to clarify requirements & ensure work is done properly
- Organized, highly detail-oriented, and able to effectively prioritize
- Energetic and flexible team player, willing to pitch in wherever necessary
- Ability to work independently with mínimal supervision
- Takes initiative and able to effectively problem-solve
- Strong interpersonal skills and ability to remain calm under pressure in a fast-paced environment
- Professional and tactful communication style with strong grammar and spelling skills
- Strong written and verbal communication including excellent telephone skills
- Quick and accurate keyboarding skills
- Technologically strong - Accounting software, Word LX, Excel, document management software, Outlook, Zoom, banking and debiting systems

**About Us**

Patterson Law is an established Nova Scotia law firm with offices in Truro, Halifax, New Glasgow, Bridgewater, and Pictou and with clients whose interests range from global to purely local. Our more than 150 lawyers and staff are dedicated to meeting our clients’ diverse legal needs. We endeavour to maintain the highest standard of service to our clients. This can only be accomplished by employing qualified, educated and motivated staff.

We are pleased to offer our staff a competitive salary, group insurance coverage, and pension plan membership after a year.
- Patterson Law hires on the basis of merit. We are committed to employment equity and welcome diversity. Applications are encouraged from all interested and qualified individuals._

**Job Types**: Full-time, Permanent

**Benefits**:

- Company events
- Company pension
- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- Life insurance
- Paid time off
- Vision care

Flexible Language Requirement:

- French not required

Schedule:

- Monday to Friday

Supplemental pay types:

- Overtime pay

Work Location: In person



  • Halifax, Canada Ascend LLP Full time

    **Small Town Living, Big City Opportunities** Ascend is a growth-oriented accounting, tax and advisory firm with a national presence that serves small and medium sized businesses in small communities across Canada. We are passionate about the professional development of our people, and we strive to create opportunities within the organization that support...


  • Halifax, Canada Province of Nova Scotia Full time

    **Department**:Labour, Skills and Immigration **Location**:HALIFAX **Type of Employment**:Permanent **Union Status**:Exclusion - Non Union - NSPG **Closing Date**:21-Feb-24 (Applications are accepted until 11:59 PM Atlantic Time) **About Us**: The Labour Board is an independent adjudicative body established under the Labour Board Act. We are responsible...


  • Halifax, Canada Halifax Shopping Centre - Primaris REIT Full time

    **Property Administration Assistant**: Primaris REIT is currently hiring a dedicated and enthusiastic Property Administration Assistant to join our team at our Halifax Shopping Centre in Halifax, Nova Scotia. If you have experience in accounts payable, strong attention to detail and thrive in a dynamic, fast-paced environment, this exciting opportunity is...


  • Halifax, Canada Andy's Tire Group Full time

    Are you a detail-oriented individual with a passion for numbers? Do you thrive in fast-paced environments, enjoy taking on new challenges, and are seeking an environment with growth opportunities? If so, we want you to join our team as an Accounts Payable Administrator. Andy's Tire Group is a locally owned, rapidly growing group of companies with 35 retail...


  • Halifax, Canada Centre for Entrepreneurship Education & Development Full time

    Reporting to the Senior Manager, Finance & Administration, the Administrative Assistant will be responsible for providing day-to-day administrative duties, weekly/monthly bookkeeping and providing administrative support to the team. This individual will have excellent organizational and time-management skills, be a self-starter, and have experience using...

  • Accounting Assistant

    6 months ago


    Halifax, Canada North End Community Health Centre Full time

    _**About **_ - NECHC The North End Community Health Centre (NECHC) was established in 1971 in response to an absence of primary health care and other health services in Halifax’s North End. Located on Gottingen Street, we are in the heart of a unique and culturally diverse community. Today, governed by the North End Community Health Association, the NECHC...


  • Halifax, Canada Dalhousie University Full time

    Position Information **Position Title** - Administrative Assistant**Department/Unit** - Faculty of Management - General**Location** - Halifax, Nova Scotia, Canada**Posting Number** - S347-24**Employee Group** - NSGEU Local 77**Position Type** - Term**Duration of Contract (if applicable)** - 1 year**Employment Type** - Full Time**Full-time Equivalency...


  • Halifax, Nova Scotia, Canada Summa Financial Services Full time

    Job Title: Financial Accountant AssistantSumma Financial Services is seeking a highly skilled Financial Accountant Assistant to join our team. This is an exciting opportunity for a detail-oriented and organized individual to work in a fast-paced environment.Estimated Salary:$45,000 - $60,000 per year based on experience.About the RoleThe Financial Accountant...


  • Halifax, Canada Halifax Regional Municipality Full time

    **Job Posting** - Under the general direction of the Manager, Ferry Operations the Administrative Assistant in Ferry Operations is responsible for providing senior confidential administrative services to the Manager, Ferry Operations. This position also provides services and coordination support to the entire Ferry division (including functional areas of...


  • Halifax, Canada Halifax Regional Municipality Full time

    **Job Posting** Under the general direction of the Manager, Ferry Operations the Administrative Assistant in Ferry Operations is responsible for providing senior confidential administrative services to the Manager, Ferry Operations. This position also provides services and coordination support to the entire Ferry division (including functional areas of...


  • Halifax, Canada Golden Touch Accounting Services Inc. Full time

    Education: College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years - Experience: 2 years to less than 3 years **Health benefits**: - Dental plan - Health care plan **Long term benefits**: - Long-term care insurance - Maternity and parental benefits - Tax-Free Savings Account (TFSA) **Other benefits**: - Free...


  • Halifax, Canada RPS Composites Inc. Full time

    **Position**: Accounts Payable Administrator **Location**: Mahone Bay, Nova Scotia location, (Open to Remote work) **About the Organization**: For more than fifty years RPS Composites has been supplying engineered composite solutions into industrial facilities that process corrosive and often hazardous fluids. Hundreds of piping, tank, and vessel...


  • Halifax, Canada PowerUp Leadership Full time

    Are you a proactive, motivated individual with exceptional communication skills and a keen eye for detail? We are seeking a dynamic Administrative Assistant to join our team. This role is integral to ensuring smooth administrative operations of PowerUp Leadership. **Responsibilities**: The Administrative Assistant plays a pivotal role in managing the...


  • Halifax, Canada CIBC Full time

    We’re building a relationship-oriented bank for the modern world. We need talented, passionate professionals who are dedicated to doing what’s right for our clients. At CIBC, we embrace your strengths and your ambitions, so you are empowered at work. Our team members have what they need to make a meaningful impact and are truly valued for who they are...


  • Halifax, Canada Indigo Park Canada Inc. Full time

    **JOB DESCRIPTION**: Looking for a job where you can positively impact people every day, while receiving a competitive salary, and medical/dental benefits? Come join our dynamic team and discover what top notch parking service is all about! Indigo is a world leader in parking management and urban mobility solutions. For more than fifty years, Indigo has...


  • Halifax, Canada Southwest Properties Full time

    **Join Us in Creating the Best Places to Live, Shop, Work & Play** As **Accounts Payable Administrator**, you'll become highly skilled in processing accounts payable for multiple entities. We believe in going beyond the necessary to create inspiring environments. To us, a building is so much more than just a collection of walls under a single roof. At...


  • Halifax, Canada Hanscomb Limited Full time

    _**Looking for a new role? **_ - **Have an interest in construction and projects around the Maritimes? **_ - **Want full time work from Monday to Friday?**_ **Hanscomb Limited **is looking for an _**Entry Level Administrative Assistant**_ to join our awesome team of knowledgeable people in our _**Halifax, Nova Scotia**_ office to keep up with the increasing...


  • Halifax, Canada Westwood Group Full time

    Are you a people person who has strong customer service skills that enjoys a fast-paced environment, problem solving, and multitasking? If so, you may be who we are looking for! We are seeking a detail-oriented and organized Administrative Assistant to join our team. As an Administrative Assistant, you will be responsible for assisting with the day-to-day...


  • Halifax, Canada Golden Touch Group Full time

    Golden Touch Group, is a well-established Professional Services Firm with head-office in Halifax, NS. Our services including accounting, taxation, business registration, consulting, career training etc. Golden Touch is seeking an administrative assistant for its leadership team. Reporting directly to Senior Executives. This is a unique opportunity to join a...


  • Halifax, Canada James Proper Care DKI Full time

    **Role Summary**: The Project Manager Assistant provides support to the Project Manager by providing administrative support related to any and all projects. The position’s main duties are to ensure the continuity and efficiency of each project from start to finish through clear communication to all parties involved. The Project Manager Assistant handles...