Accounting Assistant

5 months ago

Halifax, Canada North End Community Health Centre Full time

_**About **_
- NECHC The North End Community Health Centre (NECHC) was established in 1971 in response to an absence of primary health care and other health services in Halifax’s North End. Located on Gottingen Street, we are in the heart of a unique and culturally diverse community. Today, governed by the North End Community Health Association, the NECHC is viewed by area residents as a “beacon of hope” in the community. Much more than a Primary Care Clinic, the NECHC has expanded in response to unmet needs of community members and is highly valued by its patients and clients and their families. NECHC provides services to those living on the margins of society, through MOSH, Housing First and a wide range of community outreach initiatives. _
- **Vision **_
- Strong community - healthy people. _
- **Mission **_
- We support health and well-being in our community through quality primary health care, education and advocacy in an environment in which people are treated with respect and dignity and there is equitable access to services and programs. _
- **Values **_
- Respect. Community. Compassion. Excellence. Innovation_

Job Purpose:
Reporting to the Manager of Finance and as part of the accounting team, the Accounting and OperationsAssistant is responsible to support the operations, accounting and back up payroll and benefits administration for the North End Community Health Centre, supporting the organizations strategic plan, mission, vision and values. The Accounting and Operations Assistant works collaboratively with third-party organizations, members of the health team to coordinate the day-to-day operations of NECHC.

Education and Experience:

- Post-secondary degree/diploma or equivalent work experience in administration, commerce or a related area
- 3-4 years or work experience in an accounting department environment
- Experience with payroll and benefits administration is considered an asset.
- Operational knowledge of accounting programs (knowledge of Xero is considered an asset)
- MS Office (Outlook, Word, Excel) at an intermediate level
- High level of discretion and confidentiality
- Attention to detail.
- Proven self-starter with time management and prioritization skills Professional Knowledge, Skills and Abilities:

- Self-motivated with strong organizational and multi-tasking skills
- Ability to multi-task, coordinate and collaborate with multiple departments.
- Strong time management skills with the ability to meet deadlines.
- A commitment to ongoing learning and development
- Values diversity with a commitment to equity, diversity, and inclusion Key

**Responsibilities**:
Below are a list of key responsibilities associated with the Accounting and Operations Assistant position, they include but are not limited to:
1. Accounts Payable
- Input vendor invoices and submit for approvals to the appropriate department managers
- Verify vendor HST/GST registration if vendor is charging HST/GST
- Research and resolve invoice discrepancies and issues in a timely manner
- Verify that credit card statement reports and expense reimbursement reports are prepared andapproved in accordance with relevant policies
- Process payments to vendors on a timely basis, including obtaining needed approvals prior to issuance
- Maintain an up-to-date vendor contact list and files
- Correspond with vendors and respond to inquiries as required
- Perform monthly checks to ensure that all vendor invoices, rent payments, staff claims, and credit card expense reports have been processed
- Maintain petty cash, prepare month end reconciliation, and submit for review
- Process and issue staff cash advances. Monitor, review, and reconcile staff expense submissions. Ensure staff remit expenditure reports and remain compliant with policies and procedures
- Ensure there are no open vendor invoices or invoices pending approval within five (5) business days from month end

2. Accounts Receivable:

- Prepare and issue customer invoice; code, and post invoices and conduct appropriate follow-up for payment
- Collaborate with Property Manager to ensure rent amounts are properly reflected in accountingrecords
- Maintain an up-to-date customer contact list and files, correspond with customers, and respond to inquiries
- Record cheque, cash, and direct deposit payments received **Record receipts for funding and grants.**:

- Record donations received coordinate with the Manager, Engagement and Special Projects forcharitable donation receipts tracking.
- Report to Finance Management status of outstanding AR and make recommendations forcollection or bad debts.
- Ensure all customer invoices have been issued for all services delivered in the month within five (5) business days from month end.

3. Payroll:

- Act as backup for the payroll processing when they are away from the office (for example onvacation, sick leave).

4. Other
- Any other finance and operations related tasks as required.

How to Apply

We thank all applicants for th

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