Academic Office Assistant, English Language Program
5 days ago
UWinnipeg's English Language Program (ELP) delivers high quality programming to international and domestic students seeking to enhance their English proficiency.
The **Academic Office Assistant is a full-time continuing role** that will assist in the administrative duties of the full-time English Language Program, and the short-term and customised English Language Program during peak times.
**Responsibilities**:
- Performs receptionist duties including receiving, screening, and directing calls and visitors, taking messages, making appointments.
- Arranges facilities for meetings and special seminars; arranges meetings; prepares and distributes notices, agendas, and related materials; attends meetings; takes, writes up, and distributes meeting notes or minutes.
- Word processes and proofreads documents.
- Maintains student, instructor, and course information files/records.
- Performs routine data compilation for the preparation of reports, data processing and/or word processing.
- Operates standard office equipment.
- Processes incoming and prepares outgoing mail and arranges for couriers.
- Provides support to the Program Coordinators and Director in the planning and delivery of courses and other student services.
- Maintains and updates electronic records related to academic program.
- Assists coordinators by generating paperwork around student placement.
- Exports/creates and maintains all attendance sheets, based on Nexus information, and maintains student attendance database.
- Creates and posts room assignments by class for students.
- Enters biweekly attendance reports and generates attendance letters at the request of program coordinator.
- Generates student profiles.
- Updates tracking files.
- Prepares and collates program evaluations twice each term.
- Assists in maintenance of core course textbook and resource library.
- Generates and distributes Official Versant Test requests and reports.
- Arranges room bookings through appropriate channels, as requested.
- Assists with room assignments for instructors at beginning of each term.
- Assists coordinator with organizing and conducting program orientations sessions for instructors and students.
- Attends and assists at orientation sessions and staff meetings.
- Generates and distributes templates for midterm reports.
- Prepares midterm reports for instructors under supervision of program coordinator.
- Generates Student and Instructor Calendar for beginning of each term.
- Prepares registration forms and waivers for placement testing.
- Maintains and operates placement test platform.
- Attends and assists in programming events such as End-of-Term celebration.
- Communicates administrative information to the instructional staff orally and in writing.
- Keeps program coordinator apprised of any major issues related to students or instructors.
- Maintains scheduled office hours for student and staff contact.
**Qualifications**:
- High school completion with office skills training or experience.
- Undergraduate degree completed or in progress an asset.
- Four years directly related experience.
- Customer service experience.
- International and/or multicultural work experience considered an asset.
- Experience in an ESL/EAL environment considered an asset.
- Excellent organizational skills.
- Excellent written and oral communication skills.
- Ability to organize and prioritize routine secretarial/clerical functions.
- Excellent interpersonal, negotiating, and conflict resolution skills.
- Well developed awareness and sensitivity to cultural differences and expectations.
- Proven sensitivity to the experiences and needs of second language learners.
- Familiarity with UW policies and procedures as they relate to international students.
- Familiarity with language proficiency testing and reporting considered an asset.
- Familiarity with student evaluation platforms considered an asset.
- Familiarity with educational settings, instructor and student needs considered an asset.
- Ability to work to deadlines and under moderate pressure.
- Ability to work in an unsupervised environment, and to work effectively on team-based projects.
- Ability to work and communicate in a cross-cultural work environment.
- Ability to follow oral and written instructions and procedures.
- Ability to communicate in a second language represented in ELP student body considered an asset (eg. Spanish, French, Japanese, Mandarin Chinese, Arabic, Korean).
**An equivalent combination of education, experience, skills, knowledge and abilities may be considered.**
**Condition(s) of Employment**:
- Must be legally entitled to work in Canada.
- Ability to adjust working hours to meet operational requirements (variable start and finish times, occasional weekends, etc.)
**The salary range for this position will be from $**37,073.40** to $**51,178.40** annually.**
**Note**:The work described in this posting will be conducted in-person.
-
Winnipeg, Manitoba, Canada University of Winnipeg Full timeUWinnipeg's English Language Program (ELP) delivers high quality programming to international and domestic students seeking to enhance their English proficiency.The Academic Office Assistant is a full-time continuing role that will assist in the administrative duties of the full-time English Language Program, and the short-term and customised English...
-
Business Assistant, English Language Program
2 weeks ago
Winnipeg, Canada University of Winnipeg Full timeUWinnipeg's English Language Program (ELP) delivers high quality programming to international and domestic students seeking to enhance their English proficiency. The **Business Assistant is a full-time continuing position** that shares the responsibility of information dissemination, registration, admissions, and records with the Office Manager and acts to...
-
Business Assistant, English Language Program
2 weeks ago
Winnipeg, Manitoba, Canada University of Winnipeg Full timeUWinnipeg's English Language Program (ELP) delivers high quality programming to international and domestic students seeking to enhance their English proficiency.The Business Assistant is a full-time continuing position that shares the responsibility of information dissemination, registration, admissions, and records with the Office Manager and acts to back...
-
Language Teacher
3 weeks ago
Winnipeg, Canada Language Trainers Full timeLanguage Trainers is a successful language training company working with freelance teachers of 70 different languages in hundreds of towns and cities across the world. Students are either in-company or self-funded who need to learn a language at their office or their home for work, family or travel reasons. Founded in 2004, the company’s motto is Any...
-
Language Teacher
5 days ago
Winnipeg, Canada Language Trainers Full timeLanguage Trainers is a successful language training company working with freelance teachers of 70 different languages in hundreds of towns and cities across the world. Students are either in-company or self-funded who need to learn a language at their office or their home for work, family or travel reasons. Founded in 2004, the company’s motto is Any...
-
Elp Instructor, Academic 5
1 week ago
Winnipeg, Canada University of Winnipeg Full time**Program Name: English Language Program** **Job Title: Instructor** **Course Name: Academic 5** **Course Number**: **Course #15171** **Start/End Dates: January 8, 2024 -April 19, 2024** **Class time**: **8:30-11:20 on M/W/F and 8:30-11:15 on T/Th** **Location of Course: The University of Winnipeg, 515 Portage Ave., room to be...
-
Full-time Instructor, English Language Program
4 weeks ago
Winnipeg, Canada University of Winnipeg Full timeUWinnipeg's English Language Program (ELP) delivers high quality programming to international and domestic students seeking to enhance their English proficiency. **The Full-Time Instructor is a full-time term position from Jan 5, 2024 to Jan 5, 2026.** **Responsibilities**: - Delivers English Language Program courses, as directed by the program...
-
Languages Coordinator
6 days ago
Winnipeg, Canada My CELL (English Language Learning) Full timeEducation: Bachelor's degree - Experience: 2 years to less than 3 years - English/English language arts teacher education **Work setting**: - Business and/or industry **Tasks**: - Conduct research - Perform administrative tasks - Evaluate curriculum programs and recommend improvements - Develop the structure, content and objectives of new programs -...
-
Registration Office Assistant, English Language
4 weeks ago
Winnipeg, Canada University of Winnipeg Full time**This is a term position until April 25, 2025** UWinnipeg's English Language Program (ELP) delivers high quality programming to international and domestic students seeking to enhance their English proficiency. ELP is seeking a **full-time term Registration Assistant** to assist with information dissemination, admissions, registration and records...
-
languages coordinator
2 weeks ago
Winnipeg, Canada My CELL (English Language Learning) Full timeEducation: Bachelor's degreeExperience: 2 years to less than 3 yearsWork settingBusiness and/or industryTasksConduct researchPerform administrative tasksEvaluate curriculum programs and recommend improvementsDevelop teaching materials and other resources for program deliveryPrepare research papers, educational texts or articlesPolicy and program...
-
Winnipeg, Canada University of Winnipeg Full time**This is a term position from April 29, 2024 to August 23, 2024** The English Language Program at The University of Winnipeg is seeking a Project Officer for the Languages at Work (LAW) and Canadian Workplace Experience (CWE) programs. The Languages at Work Program is a joint initiative of the Explore Program and Young Canada Works. Designed for Explore...
-
Language Teacher
2 weeks ago
Winnipeg, Manitoba, Canada Language Trainers Full timeLanguage Trainers is a successful language training company working with freelance teachers of 70 different languages in hundreds of towns and cities across the world. Students are either in-company or self-funded who need to learn a language at their office or their home for work, family or travel reasons. Founded in 2004, the company's motto is Any...
-
Instructor, English Language Institute
2 weeks ago
Winnipeg, Manitoba, Canada MANITOBA INSTITUTE OF TRADES AND TECHNOLOGY Full timeMITT is a post-secondary institute offering industry-driven, student-focused education in the areas of skilled trades, business and information technology, health care, and human services. We provide affordable, timely, skills-based education for learners seeking career entry as well as those looking to acquire relevant, in-demand competencies at any point...
-
Academic Support Officer
6 days ago
Winnipeg, Canada MANITOBA INSTITUTE OF TRADES AND TECHNOLOGY Full timeMITT is a post-secondary institute offering industry-driven, student-focused education in the areas of skilled trades, business and information technology, health care, and human services. We provide affordable, timely, skills-based education for learners seeking career entry as well as those looking to acquire relevant, in-demand competencies at any point...
-
Office Assistant, Department of English term
2 months ago
Winnipeg, Canada University of Winnipeg Full time**This is an 18 month term position** **Responsibilities**: - Closely monitors, analyses and reports on department enrollments from statistics gathered from internal reports, self-generated reports; flags low enrollments and waitlisted courses and proposes solutions to optimize enrollments. - Updates, proofreads, and distributes department information to...
-
Socio-cultural Monitor, English Language Program
2 weeks ago
Winnipeg, Canada University of Winnipeg Full time**This posting will be used to hire 5 term positions** UWinnipeg's English Language Program (ELP) delivers high quality programming to international and domestic students seeking to enhance their English proficiency. **Responsibilities**: - Assists in the planning, organization and implementation of socio-cultural activities and events. - Supervises...
-
Administrative and Academic Assistant
2 weeks ago
Winnipeg, Manitoba, Canada Department of Food Science, University of Manitoba Full timeFaculty Administrative Assistant - Administrative Assistant 2 (AESES)New Budget-Funded Continuing Full-Time35.00 hours/week Monday to Friday 8:30 am - 4:30 pmSalary Range: $28.93 per hour ($51,560.60 per annum)Proposed Start Date: July 2, 2024Trial/Probation Period: 840.The Faculty Administrative Assistant assumes comprehensive lead administrative duties...
-
Languages Coordinator
3 weeks ago
Winnipeg, Canada My CELL (English Language Learning) Full timeEducation: - Expérience: **Education**: - Bachelor's degree **Work setting**: - Business and/or industry **Tasks**: - Conduct research - Perform administrative tasks - Evaluate curriculum programs and recommend improvements - Develop teaching materials and other resources for program delivery - Prepare research papers, educational texts or...
-
Office Assistant, Department of English term
2 weeks ago
Winnipeg, Manitoba, Canada University of Winnipeg Full timeThis is an 18 month term positionResponsibilities: Closely monitors, analyses and reports on department enrollments from statistics gathered from internal reports, selfgenerated reports; flags low enrollments and waitlisted courses and proposes solutions to optimize enrollments. Updates, proofreads, and distributes department information to several areas...
-
Winnipeg, Canada University of Winnipeg Full timeUWinnipeg's English Language Program (ELP) delivers high quality programming to international and domestic students seeking to enhance their English proficiency. **The Accommodations Coordinator is a full-time continuing** position responsible for assisting ELP students with finding suitable, safe, comfortable, and affordable housing. The incumbent will...