Admin Assistant

8 months ago

Toronto, Canada SickKids Full time

**About SickKids**:
Dedicated exclusively to children and their families, The Hospital for Sick Children (SickKids) is one of the largest and most respected paediatric healthcare centres in the world. As innovators in child health, we lead and partner to improve the health of children through the integration of healthcare, leading-edge research and education. Our reputation would not have been built - nor could it be maintained - without the skills, knowledge and experience of the extraordinary people who come to work here every day. SickKids is committed to ongoing learning and development, and features a caring and supportive work environment that combines exceptionally high standards of practice.

When you join SickKids, you become part of our community. We share a commitment and determination to fulfill our vision of _Healthier Children. A Better World_.

Don’t miss out on the opportunity to work alongside the world’s best in paediatric healthcare.

**Position Description**:
We are currently looking for an Administrative Assistant to provide administrative and clerical support to the Occupational Health Clinic and staff located at SickKids.

**Here¿s What You¿ll Get To Do**
- Managing of all COVID inquires, including onboarding, and test results
- Managing all PHI in accordance with current legislation and hospital policy
- Maintaining PHI scanning and record system
- Entering PHI data into PeopleSoft.
- Processing of invoices for reimbursement for completion of medical documentation
- Processing and tracking of all internal and external purchase orders, including medical and office supplies
- Maintain Occupational Health Physician¿s appointment calendar and assisting with all required administrative duties
- Pick up/drop off/distribution of paper or electronic mail
- Maintain changes to the department directory
- Coordinates onboarding and orientation of all staff
- Maintains and updates emergency fan-out lists and the fire evacuation & emergency preparedness plan for the department
- Other administrative duties
- Provide temporary coverage for HAMP team when required.

**Here¿s What You¿ll Need**
- Post-secondary degree/diploma in business or office administration or combination of experience and education
- Experience in a healthcare environment is preferred
- Experience using Adobe Professional
- Strong commitment to customer service
- Exceptional interpersonal, oral, and written communication skills
- Proven ability to work in an efficient and organized manner
- Ability to anticipate and proactively address opportunities for improvement
- Ability to work well independently, as well as, in a team environment
- Ability to work in a fast paced, work environment with many interruptions and multiple priorities

**Our Commitment to Diversity**:
The children and families we care for are from a variety of communities, and so are our employees. We welcome and encourage everyone to join our organization and be part of our team.

Thank you for your interest in joining SickKids. Only those applicants selected for an interview will be contacted. In accordance with our Hospital policy, employment at SickKids is conditional upon the Hospital’s receipt of all necessary documentation.

**How to Apply

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