Administrative/accounting Assistant

3 days ago

Richmond, Canada Simon Fraser Lodge Full time

**Administrative Accounting Assistant**

**POSITION OVERVIEW**

The Administrative Accounting Assistant is responsible for all aspects of facility accounting including the preparation of all financial statements and reports. Manages non-clinical operations processes including office systems technology and purchasing of supplies. This position is also responsible for the administration of resident admissions, discharges, and resident user fee and comfort account management oversight.

Maintaining and ensuring the confidentiality of commercially sensitive and resident personal information is critical to this role. As a member of the leadership team, the Admin Accounting
Assistant participates in facility management issues and discussions as required, and acts as a role model in demonstrating effective communication skills, conflict resolution skills and critical thinking.

**Reports to**: General Manager

**KEY RESPONSIBILITIES**
- Accountable for the facility accounting functions. Can be involved in preparing and analyzing monthly financial statements and reports (including cash flow estimates and comparative expenditure statements) as required for the General Manager or for regulatory purposes. Maintains accurate and complete financial records.
- Participates in the development of annual budgets and publishes and maintains the final annual budgets as well as monthly budget variance reports.
- Adheres to monthly, quarterly and annual reporting deadlines for relevant Health Authorities
- Prepares data for internal and government audits as required.
- Collaborates with external agencies such as Public Trustee, Veteran’s Affairs, Licensing and the Interior Health Authority to support the resident and site services.
- Efficiently manages and processes accounts receivable and payable functions.
- Utilizes the information available from census records to prepare billings for payment from government ministries and other agencies.
- Oversees Resident Trust Accounting for compliance. Responsible for operating and maintaining various cash accounts, including the collection of fees and delinquent payments.
- Manages, plan and coordinates the operations within the Business Services portfolio including office systems technology, the purchasing of office supplies and other non clinical operations processes.
- Handles the administration of resident admissions, discharges, comfort account and user fee management. Maintains accurate and complete records of same.
- Handles banking and resident mail delivery as required.
- Handles all aspects of payroll for the Management Team (if required)
- Participates in facility quality assurance programs as required.
- Maintains an understanding of the current relevant legislation and regulations for provision of care & service through the Ministry of Health, Continuing Care Program, and other social service agencies.
- Maintains personal professional development through exposure to relevant educational and literary resources and attendance at conferences, workshops, seminars and facility in
- service education. Ensures up to date knowledge of statutory and accounting guidelines and regulations.
- Maintains a current knowledge of and complies with all facility policies and procedures, including safety policies and procedures. As well, all education requirements.
- Ensures confidentiality at all times.
- Performs other related duties as required.

**QUALIFICATIONS**

**Education, Training and Experience**
- Professional Accounting credentials preferred.
- Demonstrated proficiency in relevant financial accounting software packages.
- Advanced working knowledge of Microsoft Office, specifically Excel and Word.
- Minimum 3-5 years of intermediate accounting experience required.
- Experience in a Health Care setting is an asset.

**Skills and Abilities**
- Ability to communicate effectively in the English language (both orally and written).
- Possesses proven time management skills to meet multiple deadlines, and to work accurately and efficiently.
- Must have the ability to establish and maintain good interpersonal relations by displaying tact, respect, courtesy and patience with residents, staff, visitors and volunteers.
- Must be in good health and free from communicable diseases, physically and mentally able to successfully carry out the assigned duties.

**Job Types**: Full-time, Permanent

Pay: From $62,000.00 per year

**Benefits**:

- Dental care
- Employee assistance program
- Extended health care
- Flexible schedule
- On-site parking
- Paid time off
- Vision care

Schedule:

- Monday to Friday

Ability to commute/relocate:

- Richmond, BC: reliably commute or plan to relocate before starting work (required)

**Education**:

- Secondary School (preferred)

**Experience**:

- Accounting: 1 year (preferred)
- Administrative experience: 1 year (preferred)
- Yardi: 1 year (required)

Work Location: In person

Expected start date: 2024-12-06

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