Office and Accounting Administrator

7 days ago


Burnaby, Canada Habitat Systems Full time

Are you in search of a rewarding full-time career that allows you to make a positive impact on your community? Habitat Systems, a prominent provider of top-tier commercial playgrounds and outdoor recreation equipment in Western Canada, is excited to announce an opportunity for an Office & Accounting Administrator to join our team.

In this full-time, permanent in-office position, you will play a crucial role in maintaining seamless office operations while also providing essential support across various accounting functions. Serving as the welcoming face of our organization, you will greet visitors warmly and handle calls with professionalism, embodying the Habitat principles of positivity and friendliness. Reporting directly to the VP and Financial Manager, we are currently seeking an outgoing, highly organized, and detail-oriented individual who takes pride in administrative responsibilities.

**Responsibilities**:

- Answering and redirecting general incoming phone calls (average of 10-15 calls per day)
- Greeting visitors and maintaining reception, kitchen, and boardroom set-ups & equipment
- Booking travel and accommodation for staff
- Management of the company cell phone plans ensuring cost effectiveness
- Coordinating team celebrations and client gifts
- Handling mail distribution and couriers
- Maintaining office key records
- Main contact for secured alarm company
- Ordering office supplies, furniture and troubleshooting office equipment
- Assisting with new hire office set-ups
- Updating insurance documents, producing WCB reports & obtaining business licenses
- Helping the Marketing Events Coordinator with client events/ team including BBQs etc.
- Processing Visa and expense reports
- AP and AR (data entry, statements, and reports)
- Conducting credit checks (AP and AR)
- Collections
- Filing & document scanning/ searching
- Handling petty cash and office VISA card
- Supporting accounting month end/ year end and matching
- Helping with cheque/direct deposit runs and timesheets
- Other general office and accounting projects as assigned

This position is 40% general office administration and 60% accounting support related.

**Skill Requirements**:

- Excellent communication skills in English - both verbal and written
- Adept at handling multiple requests and skilled in devising prioritization systems
- Intermediate knowledge of Microsoft Office - Word, Excel and Outlook
- Demonstrates a strong sense of organization, punctuality, and detail oriented
- Education in Administration or Accounting considered a valuable asset
- Possesses prior work experience in comparable positions

**Location**:
Our head office is located at 3762 Napier Street in Burnaby (off of Boundary road in between First and Hastings). It’s a great central location with many places within a 5 minute drive and/or walk (including the new Brentwood Mall) to enjoy your one hour lunch break. This position is a full-time office role. We typically have very little walk-in traffic.

**About Habitat**
Habitat Systems encourages the development of healthy communities by providing park, landscape & playground solutions that are innovative, kind to the environment, and offer superior technologies. We sell the majority of the _commercial_ playgrounds that you see at local schools and city parks in BC. Habitat Systems was selected as playground company of the year and is an Employee Recommended Workplace.

**Benefits**
- Full benefits package though Chamber of Commerce
- Dental/Medical/Vision Care
- Employee assistance program (EAP)
- LTD
- Life insurance
- Free on-site parking
- All the coffee you can drink (or tea if that's your thing)
- Stand desks
- Summer team BBQs & yearly social events
- A great group of people to work with

**Job Types**: Full-time, Permanent

**Salary**: $44,000.00-$50,000.00 per year

**Benefits**:

- Casual dress
- Company events
- Dental care
- Employee assistance program
- Extended health care
- On-site parking
- Paid time off
- Vision care

Schedule:

- Day shift
- Monday to Friday

Ability to commute/relocate:

- Burnaby, BC V5C 3E5: reliably commute or plan to relocate before starting work (required)

Work Location: In person



  • Burnaby, Canada All Round Retail Accounting Full time

    **PAYROLL AND ACCOUNTING ADMINISTRATOR** **Located 5 minutes from Royal Oak Skytrain Station** We are a well-established Accounting Practice located in central Burnaby B.C. and are looking for an experienced Payroll Administrator **The Role - **as Payroll Administrator you will be responsible for administering weekly payroll for approximately 450...


  • Burnaby, Canada Engineers and Geoscientists BC Full time

    **Engineers and Geoscientists British Columbia** is currently searching for an **Accounting Administrator** to join our team in Burnaby! The Accounting Administrator, reporting to the Associate Director, Finance, is responsible for ensuring that accounts payables (AP) and accounts receivable (AR) transactions are recorded and processed in an accurate,...


  • Burnaby, Canada Gulf and Fraser Fishermen CU Full time

    **Why G&F?** At G&F, you have the opportunity to drive, develop and further your career alongside a team of passionate, empowered and engaged fellow professionals. G&F is proud to offer a caring, open-minded culture that encourages community involvement where you can contribute to causes that are important to you. You can grow your own success and feel great...


  • Burnaby, Canada Engineers and Geoscientists BC Full time

    **Engineers and Geoscientists British Columbia** is currently searching for an **Accounting Administrator** to join our team in Burnaby! The Accounting Administrator, reporting to the Associate Director, Finance, is responsible for ensuring that accounts payables (AP) and accounts receivable (AR) transactions are recorded and processed in an accurate,...


  • Burnaby, Canada Engineers and Geoscientists BC Full time

    **Engineers and Geoscientists British Columbia** is currently searching for an **Accounting Administrator** to join our team in Burnaby! The Accounting Administrator, reporting to the Associate Director, Finance, is responsible for ensuring that accounts payables (AP) and accounts receivable (AR) transactions are recorded and processed in an accurate,...


  • Burnaby, Canada Enginuity Consulting Full time

    We are a dynamic medium-sized engineering and professional services firm currently seeking an Office Manager with focus on company accounting and finances to join our Business Support Department. This role is crucial for ensuring the seamless operation of our accounting, financials, and office administrative functions contributing directly to our firm’s...


  • Burnaby, Canada Enginuity Consulting Full time

    We are a dynamic medium-sized engineering and professional services firm currently seeking an Office Manager with focus on company accounting and finances to join our Business Support Department. This role is crucial for ensuring the seamless operation of our accounting, financials, and office administrative functions contributing directly to our firm’s...


  • Burnaby, British Columbia, Canada Engineers and Geoscientists BC Full time

    Engineers and Geoscientists British Columbia is currently searching for an Accounting Administrator to join our team in Burnaby The Accounting Administrator, reporting to the Associate Director, Finance, is responsible for ensuring that accounts payables (AP) and accounts receivable (AR) transactions are recorded and processed in an accurate, timely,...


  • Burnaby, British Columbia, Canada Engineers and Geoscientists BC Full time

    Engineers and Geoscientists British Columbia is currently searching for an Accounting Administrator to join our team in Burnaby The Accounting Administrator, reporting to the Associate Director, Finance, is responsible for ensuring that accounts payables (AP) and accounts receivable (AR) transactions are recorded and processed in an accurate, timely,...


  • Burnaby, Canada Source Office Furnishings Full time

    Source Office Furnishings has a corporate philosophy of offering our customers the best value in high quality office furniture anywhere in Canada. We carry leading brands of quality office furniture and have space planning specialists to help you ensure you have the right office furniture for your space and needs. **Duties/Responsibilities**: - Oversee the...


  • Burnaby, British Columbia, Canada Source Office Furnishings Full time

    Source Office Furnishings has a corporate philosophy of offering our customers the best value in high quality office furniture anywhere in Canada. We carry leading brands of quality office furniture and have space planning specialists to help you ensure you have the right office furniture for your space and needs.Duties/Responsibilities: Oversee the daily...

  • Office Administrator

    4 weeks ago


    Burnaby, Canada Brown and Caldwell Full time

    We have an exciting opportunity for a full time Office Administrator to manage the administrative functions of the Vancouver office. We are looking for someone who has experience and familiarity with the day-to-day office functions and is passionate about supporting others while making meaningful contributions to our internal clients. Join a collaborative...


  • Burnaby, Canada Paul Davis Greater Vancouver Full time

    We are an Insurance Restoration Service Provider servicing the Fraser Valley, Metro Vancouver and the Sea to Sky corridor. We are currently looking for a full time Account Administrator to join our team at our Burnaby Office. As an Account Administrator you will work with the administration and Project Manager Team on various administrative, job costing,...


  • Burnaby, Canada Angels Finishing Inc. Full time

    **Job Overview** We are seeking a highly organized and detail-oriented Office Administrator to join our team. The Office Administrator will be responsible for managing various administrative tasks to ensure the smooth operation of our office. This is a crucial role that requires excellent organizational skills and the ability to handle multiple tasks...

  • Office Administrator

    1 month ago


    Burnaby, Canada AchieveCPAs LLP Full time

    Are you looking to join a growing team who knows how to work hard, have fun, and provides their valued clients with exceptional service? Our Chartered Professional Accounting firm in Burnaby is seeking an Office Administrator to support our high performing group. (Note: We are currently located in Central Burnaby. Relocating to the Metrotown area in October...


  • Burnaby, Canada Sumas Environmental Services Inc. Full time

    Sumas Environmental Services Inc. is an industrial company. We are looking to hire a general accounting administrator to join our accounting team at our head office in Burnaby. This position is not suitable for working remotely. The administrator will assist our AP (accounts payable) and AR (accounts receivables) administrators. General tasks include...

  • Office Manager

    2 months ago


    Burnaby, Canada XPERT ACCOUNTING LTD Full time

    **JOB REQUIREMENTS**: **Education**: - Secondary (high) school graduation certificate **Experience**: - 1 year to less than 2 years **Tasks**: - Review, evaluate and implement new administrative procedures - Establish work priorities and ensure procedures are followed and deadlines are met - Carry out administrative activities of establishment -...

  • Office Manager

    2 months ago


    Burnaby, Canada XPERT ACCOUNTING LTD Full time

    Education: Secondary (high) school graduation certificate - Experience: 1 year to less than 2 years **Tasks**: - Review, evaluate and implement new administrative procedures - Establish work priorities and ensure procedures are followed and deadlines are met - Carry out administrative activities of establishment - Administer policies and procedures related...

  • Office Administrator

    3 weeks ago


    Burnaby, Canada Gegra Equipment Ltd. Full time

    **Responsibilities**: - Establish work priorities and ensure procedures are followed and deadlines are met. - Updating of office records and databases that contain personnel, financial, and office data. - Carry out administrative activities of establishment. - Assemble data and prepare periodic and special reports, manuals, and correspondence. - Oversee and...


  • Burnaby, Canada Paladin Security Full time

    Accounting Administrator **RESPONSIBILITIES** - Assists with Billing such as invoice generation and backup document preparation. - Assists with Accounts Payable duties, review and process vendor invoices, ensuring accuracy and compliance with company policies and procedures. - Responsible for clients’ accounts receivable, providing account reconciliations...