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Office and Accounting Administrator

1 month ago

Burnaby, Canada Habitat Systems Full time

Are you in search of a rewarding full-time career that allows you to make a positive impact on your community? Habitat Systems, a prominent provider of top-tier commercial playgrounds and outdoor recreation equipment in Western Canada, is excited to announce an opportunity for an Office & Accounting Administrator to join our team.

In this full-time, permanent in-office position, you will play a crucial role in maintaining seamless office operations while also providing essential support across various accounting functions. Serving as the welcoming face of our organization, you will greet visitors warmly and handle calls with professionalism, embodying the Habitat principles of positivity and friendliness. Reporting directly to the VP and Financial Manager, we are currently seeking an outgoing, highly organized, and detail-oriented individual who takes pride in administrative responsibilities.

**Responsibilities**:

- Answering and redirecting general incoming phone calls (average of 10-15 calls per day)
- Greeting visitors and maintaining reception, kitchen, and boardroom set-ups & equipment
- Booking travel and accommodation for staff
- Management of the company cell phone plans ensuring cost effectiveness
- Coordinating team celebrations and client gifts
- Handling mail distribution and couriers
- Maintaining office key records
- Main contact for secured alarm company
- Ordering office supplies, furniture and troubleshooting office equipment
- Assisting with new hire office set-ups
- Updating insurance documents, producing WCB reports & obtaining business licenses
- Helping the Marketing Events Coordinator with client events/ team including BBQs etc.
- Processing Visa and expense reports
- AP and AR (data entry, statements, and reports)
- Conducting credit checks (AP and AR)
- Collections
- Filing & document scanning/ searching
- Handling petty cash and office VISA card
- Supporting accounting month end/ year end and matching
- Helping with cheque/direct deposit runs and timesheets
- Other general office and accounting projects as assigned

This position is 40% general office administration and 60% accounting support related.

**Skill Requirements**:

- Excellent communication skills in English - both verbal and written
- Adept at handling multiple requests and skilled in devising prioritization systems
- Intermediate knowledge of Microsoft Office - Word, Excel and Outlook
- Demonstrates a strong sense of organization, punctuality, and detail oriented
- Education in Administration or Accounting considered a valuable asset
- Possesses prior work experience in comparable positions

**Location**:
Our head office is located at 3762 Napier Street in Burnaby (off of Boundary road in between First and Hastings). It’s a great central location with many places within a 5 minute drive and/or walk (including the new Brentwood Mall) to enjoy your one hour lunch break. This position is a full-time office role. We typically have very little walk-in traffic.

**About Habitat**
Habitat Systems encourages the development of healthy communities by providing park, landscape & playground solutions that are innovative, kind to the environment, and offer superior technologies. We sell the majority of the _commercial_ playgrounds that you see at local schools and city parks in BC. Habitat Systems was selected as playground company of the year and is an Employee Recommended Workplace.

**Benefits**
- Full benefits package though Chamber of Commerce
- Dental/Medical/Vision Care
- Employee assistance program (EAP)
- LTD
- Life insurance
- Free on-site parking
- All the coffee you can drink (or tea if that's your thing)
- Stand desks
- Summer team BBQs & yearly social events
- A great group of people to work with

**Job Types**: Full-time, Permanent

**Salary**: $44,000.00-$50,000.00 per year

**Benefits**:

- Casual dress
- Company events
- Dental care
- Employee assistance program
- Extended health care
- On-site parking
- Paid time off
- Vision care

Schedule:

- Day shift
- Monday to Friday

Ability to commute/relocate:

- Burnaby, BC V5C 3E5: reliably commute or plan to relocate before starting work (required)

Work Location: In person