Administrative Assistant

5 months ago


Greater Sudbury, Canada Staffix Professional Staffing Full time

Our client, one of the largest wealth management companies in Canada, is currently looking for an Office Coordinator to join their team in Sudbury. The Office Coordinator will support all branch staff with various administrative tasks (redirecting calls, disseminating correspondence, scheduling meetings etc.) This is an excellent opportunity to build a long and successful career

**Job Description**:

- Reception duties including welcoming clients, managing incoming calls, and supply inventory management.
- Maintain files and records with effective filing systems.
- Prepare outgoing mail, faxes and packages.
- Maintaining the general upkeep of the premises.
- Attend to general issues and fixing simple problems.
- Contact relevant personnel for troubleshooting complex issues.
- Maintain staff and company calendars.
- Set appointments, meetings, and conference calls
- Reserve conference spaces for meetings
- Notify and remind all parties of upcoming events, lunches, meetings etc.
- Report any updates or pertinent issues that need addressing to the office manager.
- Offer direction and support to the Consultant network and their team on policies, procedures and available resources including offering training.
- Meeting room arrangement, technology set-up, office equipment maintenance, and regular facilities review.

Requirements and Qualifications:

- High school diploma or GED equivalent required.
- Associate’s degree in office administration, management or related field preferred.
- 2+ years working in office admin or hospitality management preferred.
- Computer literate and proficient using Microsoft Suite.
- Experience using office machinery (fax, printer, copier, phone systems etc.)
- Excellent customer service skills.
- Bilingual (English / French)

Our client is recognized as one of the top Employers to work in national rankings. If you are interested in continuing your education, our client will pay your tuition. They are offerings an outstanding benefits and pension package Don’t miss out on this great opportunity

**Job Types**: Full-time, Permanent

**Salary**: $42,000.00-$45,000.00 per year

Schedule:

- 8 hour shift

Work Location: In person



  • Greater Sudbury, Canada Modern Neon Signs Full time

    Job Summary: We are seeking a detail-oriented and organized Administrative Assistant to join our team. As an Administrative Assistant, you will provide support to ensure efficient operation of the office. Your role will involve a variety of administrative tasks such as proofreading, typing, filing, and providing customer support. **Responsibilities**: -...


  • Greater Sudbury, Canada Pinchin Ltd. Full time

    Administrative Assistant Sudbury, ON Today is the day to boost your career! Pinchin is seeking an Administrative Assistant to join our team in our Sudbury office. The Administrative Assistant will assist with general office duties. This is a fast-paced position requiring a pleasant, helpful demeanor, excellent communication skills and the ability to...


  • Greater Sudbury, Canada DMC Mining Services Full time

    DMC Mining Services is a leading provider of mining services and solutions. As one of North America’s premier underground contractors for over 38 years, our comprehensive list of mining services ranges from shaft sinking and raise boring to full mine development and operation. Our core values: Zero Harm, Teamwork, Results Driven, Courage and...


  • Greater Sudbury, Canada Burton Financial Solutions (Sun Life) Full time

    We are looking for an enthusiastic Administrative Assistant to join our team at Burton Financial. Reporting directly to Cummy Burton, the Assistant will coordinate and deliver exceptional administrative support to Me and my staff. A valued member of the team, the Assistant manages scheduling to maximize sales opportunities, and helps to create an efficient...


  • Greater Sudbury, Canada TECHNOSUB Full time

    **SHORT DESCRIPTION** The Administrative Assistant works under the supervision of the Technosub Sales Manager. He or she is responsible for coordinating administrative activities related to branch sales and operations. He or she will perform administrative tasks, mainly related to invoicing, shipping and inter-branch inventory transfers. Works in close...


  • Greater Sudbury, Canada Dr Clean Full time

    Are you an upbeat people-person, with a knack for multi-tasking? Are you interested in organization, coordination and administrative success? Dr. Clean Inc. is looking for full-time Administration Assistant to join our growing team. **Who we need**: We need an individual that can - **Present professionally and cordially** to clients, employees, and...


  • Greater Sudbury, Canada Varis Mine Technology Ltd Full time

    Position Overview Varis Mine Technology Ltd is currently searching for an Administrative Assistant to join our team. This position is responsible for order entry and providing administrative support to accounting and other departments. This is an excellent opportunity for an administrative assistant looking for their next step, and opportunity to be part...


  • Greater Sudbury, Canada TESC Contracting Company Ltd Full time

    **Responsibilities & Duties**: - Build good working relationships with the project team to ensure timely, accurate flow of cost related information. - Assist with Labour, Equipment and Material (L.E.M.) creation and pricing by collecting, organizing, and entering data related to labour, equipment, and material costs, collaborating with project managers to...


  • Greater Sudbury, Canada TESC Contracting Company Ltd Full time

    **Primary Responsibilities & Duties**: - Build good working relationships with the project team to ensure timely, accurate flow of cost related information. - Enter all Purchase Order Requisitions (P.O.R) into Labour, Equipment and Material (L.E.M) Log with accuracy, on a daily basis. - Perform accurate and timely collection, entry and verification of...


  • Greater Sudbury, Canada Sudbury Real Estate Board Full time

    **Duties & Tasks**: - Answering and directing incoming telephone calls. - Input MLS® data, changes, sales, and cancellations for all board load listings submitted, ensuring that the correct information is reported. - Responsible for Interboard Listings, ensuring all related documentation is attached before input. - Completing and communicating return...


  • Greater Sudbury, Canada Dr. Clean Full time

    'Job description Are you an upbeat people-person, with a knack for multi-tasking? Are you interested in organization, coordination and administrative success? Dr. Clean Inc. is looking for full-time Administration/Accounting Clerk to join our growing team. **Who we need**: We need an individual that can - **Present professionally and cordially** to...


  • Greater Sudbury, Canada Dr. Clean Full time

    Job description Are you an upbeat people-person, with a knack for multi-tasking? Are you interested in organization, coordination and administrative success? Dr. Clean Inc. is looking for full-time Administration/Accounting Clerk to join our growing team. **Who we need**: We need an individual that can - **Present professionally and cordially** to clients,...


  • Greater Sudbury, Canada Baker Tilly Canada Full time

    **Administrative Assistant** **Sudbury, Ontario, Canada**: Current Opportunities **Who are we?** Baker Tilly SNT is a locally owned professional services firm in Northern Ontario specialized in accounting, assurance, tax and advisory services with offices in Sudbury, Timmins and North Bay. We are uniquely structured to provide you with local partner...


  • Greater Sudbury, Canada Dr. Clean Full time

    Job description Are you an upbeat people-person, with a knack for multi-tasking? Are you interested in organization, coordination and administrative success? Dr. Clean Inc. is looking for full-time Administration/Accounting Clerk to join our growing team. **Who we need**: We need an individual that can - **Present professionally and cordially** to clients,...


  • Greater Sudbury, Canada Prospec Engineering Ltd. Full time

    Come and join our growing Team! The Prospec group of companies is an expanding company owned and based in Sudbury, Ontario. The Prospec group focuses on Engineering and Fabrication projects based mainly in Northern Ontario and primarily in the mining and heavy industrial sectors. We are a team of approximately 20 members from labourers, apprentices and...


  • Greater Sudbury, Canada Northern Ontario School of Medicine Full time

    This position reports directly to the Manager of Community Services. This position’s primary purpose is to provide a complete range of administrative support to the clinical scheduling, electives and housing services within the Administration and Operational Support portfolio. This position is covered by the Terms and Conditions of the OPSEU Unit 677...


  • Greater Sudbury, Canada Autumnwood Mature Lifestyle Communities Inc. Full time

    **Job Summary** We are seeking a dedicated **Accounting Administrative Assistant with accounting/finance experience** to join our team. This is an exciting opportunity for someone with a passion for both administrative and financial tasks to contribute to our growing organization. The Accounting Administrative Assistant is responsible for providing...


  • Greater Sudbury, Canada Dr Clean Full time

    Are you an upbeat people-person, with a knack for multi-tasking? Are you interested in organization, coordination and administrative success? Dr. Clean Inc. is looking for full-time Administration Assistant to join our growing team. **Who we need**: We need an individual that can - **Present professionally and cordially** to clients, employees, and...


  • Greater Sudbury, Canada Northern Ontario School of Medicine Full time

    This position provides administrative support to NOSM University’s CFPC and RC residency programs and the overall NOSM University Postgraduate Medical Education and Health Sciences portfolio. Reporting to the Manager, Postgraduate Medical Education, this position’s primary purpose is to provide general administrative support to the Family Medicine...


  • Greater Sudbury, Canada Northern Safety Solutions Inc. Full time

    Responsibilities: - Greet and welcome visitors in a professional and friendly manner - Answer and direct phone calls, taking messages as necessary - Provide general administrative and clerical support, including photocopying, faxing, and mailing - Maintain office supplies inventory and place orders when necessary - Assist with data entry, filing, and...