Administrative Assistant

5 days ago


Greater Sudbury, Canada Staffix Professional Staffing Full time

Our client, one of the largest wealth management companies in Canada, is currently looking for an Office Coordinator to join their team in Sudbury. The Office Coordinator will support all branch staff with various administrative tasks (redirecting calls, disseminating correspondence, scheduling meetings etc.) This is an excellent opportunity to build a long and successful career

**Job Description**:

- Reception duties including welcoming clients, managing incoming calls, and supply inventory management.
- Maintain files and records with effective filing systems.
- Prepare outgoing mail, faxes and packages.
- Maintaining the general upkeep of the premises.
- Attend to general issues and fixing simple problems.
- Contact relevant personnel for troubleshooting complex issues.
- Maintain staff and company calendars.
- Set appointments, meetings, and conference calls
- Reserve conference spaces for meetings
- Notify and remind all parties of upcoming events, lunches, meetings etc.
- Report any updates or pertinent issues that need addressing to the office manager.
- Offer direction and support to the Consultant network and their team on policies, procedures and available resources including offering training.
- Meeting room arrangement, technology set-up, office equipment maintenance, and regular facilities review.

Requirements and Qualifications:

- High school diploma or GED equivalent required.
- Associate’s degree in office administration, management or related field preferred.
- 2+ years working in office admin or hospitality management preferred.
- Computer literate and proficient using Microsoft Suite.
- Experience using office machinery (fax, printer, copier, phone systems etc.)
- Excellent customer service skills.
- Bilingual (English / French)

Our client is recognized as one of the top Employers to work in national rankings. If you are interested in continuing your education, our client will pay your tuition. They are offerings an outstanding benefits and pension package Don’t miss out on this great opportunity

**Job Types**: Full-time, Permanent

**Salary**: $42,000.00-$45,000.00 per year

Schedule:

- 8 hour shift

Work Location: In person



  • Greater Sudbury, Canada Modern Neon Signs Full time

    Job Summary: We are seeking a detail-oriented and organized Administrative Assistant to join our team. As an Administrative Assistant, you will provide support to ensure efficient operation of the office. Your role will involve a variety of administrative tasks such as proofreading, typing, filing, and providing customer support. **Responsibilities**: -...


  • Greater Sudbury, Canada Palladino Honda Full time

    Palladino Honda is hiring a full time Administrative Assistant. **What is it?** Administrative Assistants are the first point of contact for customers coming in to our business and serves visitors by greeting, welcoming, and directing them appropriately. Experts in Customer Service, they are key in communicating to company personnel of visitor arrival....


  • Greater Sudbury, Canada Pinchin Ltd. Full time

    Administrative Assistant Sudbury, ON Today is the day to boost your career! Pinchin is seeking an Administrative Assistant to join our team in our Sudbury office. The Administrative Assistant will assist with general office duties. This is a fast-paced position requiring a pleasant, helpful demeanor, excellent communication skills and the ability to...


  • Greater Sudbury, Canada DMC Mining Services Full time

    DMC Mining Services is a leading provider of mining services and solutions. As one of North America’s premier underground contractors for over 38 years, our comprehensive list of mining services ranges from shaft sinking and raise boring to full mine development and operation. Our core values: Zero Harm, Teamwork, Results Driven, Courage and...


  • Greater Sudbury, Canada TECHNOSUB Full time

    **SHORT DESCRIPTION** The Administrative Assistant works under the supervision of the Technosub Sales Manager. He or she is responsible for coordinating administrative activities related to branch sales and operations. He or she will perform administrative tasks, mainly related to invoicing, shipping and inter-branch inventory transfers. Works in close...


  • Greater Sudbury, Canada Burton Financial Solutions (Sun Life) Full time

    We are looking for an enthusiastic Administrative Assistant to join our team at Burton Financial. Reporting directly to Cummy Burton, the Assistant will coordinate and deliver exceptional administrative support to Me and my staff. A valued member of the team, the Assistant manages scheduling to maximize sales opportunities, and helps to create an efficient...


  • Greater Sudbury, Canada Burton Financial Solutions (Sun Life) Full time

    We are looking for an enthusiastic Administrative Assistant to join our team at Burton Financial. Reporting directly to Cummy Burton, the Assistant will coordinate and deliver exceptional administrative support to Me and my staff. A valued member of the team, the Assistant manages scheduling to maximize sales opportunities, and helps to create an efficient...


  • Greater Sudbury, Canada Varis Mine Technology Ltd Full time

    Position Overview Varis Mine Technology Ltd is currently searching for an Administrative Assistant to join our team. This position is responsible for order entry and providing administrative support to accounting and other departments. This is an excellent opportunity for an administrative assistant looking for their next step, and opportunity to be part...


  • Greater Sudbury, Canada Pinchin Full time

    Administrative AssistantSudbury, ONToday is the day to boost your career! Pinchin is seeking an Administrative Assistant to join our team in our Sudbury office.The Administrative Assistant will assist with general office duties. This is a fast-paced position requiring a pleasant, helpful demeanor, excellent communication skills and the...


  • Greater Sudbury, Canada Home & Community Support Innovation Centre Full time

    Administrative Assistant Permanent Full-Time 37.5 hours per week $22.45/hr The Home & Community Support Innovation Centre (the Innovation Centre) is currently seeking a self - motivated and enthusiastic individual to fill the position of Administrative Assistant. As a division of ICAN-Independence Centre and Network, the Innovation Centre is a strategic...


  • Greater Sudbury, Canada Dr. Clean Full time

    Job description Are you an upbeat people-person, with a knack for multi-tasking? Are you interested in organization, coordination and administrative success? Dr. Clean Inc. is looking for full-time Administrative Assistant to join our growing team. **Who we need**: We need an individual that can - **Present professionally and cordially** to clients,...


  • Greater Sudbury, Canada ICAN - Independence Centre and Network Full time

    **Job description** **Administrative Assistant** Temporary Full-time (3 Month Contract) 37.5 hours per week $50,664 per annum The Administrative Assistant, functioning in a confidential capacity will be required to perform an array of administrative duties including reception, human resource and secretarial support. - Graduate of a Recognized Community...


  • Greater Sudbury, Canada Journal Printing Full time

    **About us** Journal Printing is a small business in Greater Sudbury, ON P3C 1G9. Job Overview: We are seeking a highly organized and detail-oriented Administrative Assistant to join our team. As an Administrative Assistant, you will play a crucial role in supporting the day-to-day operations of our office. This is a full-time position with regular...


  • Greater Sudbury, Canada ICAN - Independence Centre and Network Full time

    **Job description** **Administrative Assistant** Temporary Full-time (3 Month Contract) 37.5 hours per week $50,664 per annum The Administrative Assistant, functioning in a confidential capacity will be required to perform an array of administrative duties including reception, human resource and secretarial support. - Graduate of a Recognized Community...


  • Greater Sudbury, Canada Sudbury Real Estate Board Full time

    **Duties & Tasks**: - Answering and directing incoming telephone calls. - Input MLS® data, changes, sales, and cancellations for all board load listings submitted, ensuring that the correct information is reported. - Responsible for Interboard Listings, ensuring all related documentation is attached before input. - Completing and communicating return...


  • Greater Sudbury, Canada TESC Contracting Company Ltd Full time

    **Responsibilities & Duties**: - Build good working relationships with the project team to ensure timely, accurate flow of cost related information. - Enter all Purchase Order Requisitions (P.O.R) into Labour, Equipment and Material (L.E.M) Log with accuracy, on a daily basis. - Perform accurate and timely collection, entry and verification of timesheets...


  • Greater Sudbury, Canada Dr Clean Full time

    Are you an upbeat people-person, with a knack for multi-tasking? Are you interested in organization, coordination and administrative success? Dr. Clean Inc. is looking for full-time Administration Assistant to join our growing team.Who we need:We need an individual that can…Present professionally and cordially to clients, employees, and customers.Multitask...


  • Greater Sudbury, Canada Mine, Mill & Smelter Workers' Union Unifor local 598 Full time

    **Administrative Assistant with potential of advancement to Financial Controller** Strong organizational and information processing skills. Advanced written and verbal communication skills and possess a strong sense of confidentiality and diplomacy. **Financial Controller** - Billings, accounts payable/receivable - Bi-Weekly Payroll, record of employment -...


  • Greater Sudbury, Canada Dr. Clean Full time

    'Job description Are you an upbeat people-person, with a knack for multi-tasking? Are you interested in organization, coordination and administrative success? Dr. Clean Inc. is looking for full-time Administration/Accounting Clerk to join our growing team. **Who we need**: We need an individual that can - **Present professionally and cordially** to...


  • Greater Sudbury, Canada L'Arche Sudbury Full time

    **Position Summary**: Reporting to the Chair of the L’Arche Sudbury Board, and/or delegate, the LSP Administrative Assistant will provide administrative and clerical support, as required, to the L’Arche Sudbury Place Steering Committee and the L’Arche Sudbury Place Project Coordinator. **Major Duties and Responsibilities**: - Schedules and attends...