Reception/administrative Assistant

4 weeks ago


Toronto, Canada Urbanspace Property Group Full time

**Receptionist / Administrative Assistant**

Urbanspace Property Group is looking for a talented and dedicated individual to take on an onsite full-time Receptionist / Administrative Assistant role in our Property Management Office.

Urbanspace Property Group maintains and operates 401 Richmond St. West in Toronto. As a mission-driven developer our initiatives are directed toward the preservation and restoration of a historic and architecturally significant space with the goal of adaptively reusing the building to provide commercial opportunities for the creative sector. Urbanspace also incorporates sustainable building efforts and a commitment to environmentally sound practices in the restoration, operation, and maintenance of 401 Richmond. The building provides spaces for the arts and social innovation communities and fosters the development of an inspiring integration of commerce, culture, and community.

**Responsibilities**:

- Reception and first point of contact for tenants and visitors
- Calendar management, scheduling and appointment keeping
- Process incoming receipts, invoices and purchase orders.
- Creating invoices, and tracking payments
- Answer, transfer and return calls using a multi-line telephone system
- Printing, filing, and scanning of documents
- Record keeping and data entry
- Managing boardroom bookings
- Receive and process mail and packages
- Provide additional assistance to office staff and take on cross-functional duties as required or requested
- Manage and issue tenant security devices and door scheduling
- General Office Housekeeping and Supply Management
- Review and Maintain documented policies and procedures

**Qualifications**:

- Post-secondary education or equivalent - business related studies will be given priority
- Exceptional administrative and organizational skills, including the ability to prioritize workload and work with mínimal supervision.
- The ability to multi-task and adapt based on changing situations
- Excellent interpersonal, written, and verbal communications skills
- Must be professional, discreet, and punctual
- Comfortable working with technology and proficient in MS Office (Word, Excel, PowerPoint and Outlook).
- Ability to work collaboratively with a team as well as independently.
- Excellent Customer Service Skills

**Compensation**:
Paid vacation and sick days are available after one year in the role.

**Salary**: From $45,000.00 per year

**Benefits**:

- Extended health care
- Paid time off

Schedule:

- Monday to Friday

**Education**:

- DCS / DEC (preferred)

**Experience**:

- Customer service: 2 years (required)
- Microsoft Office: 2 years (required)

Ability to Commute:

- Toronto, ON M5V 3A8 (required)

Work Location: In person

Expected start date: 2024-03-18



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