Administrative Assistant

3 weeks ago

Toronto, Canada Fuller Landau Full time

**Location: Toronto, Hybrid**

**Position Summary**

The Administrative Assistant is responsible for providing administrative support to a designated group of partners and managers.

**Major Responsibilities**
- Assist with a variety of administrative tasks which may include preparing and formatting correspondence, reports, and presentations, filing, scheduling meetings and conference calls
- Conflict checks process including the initiation and tracking of entire process from beginning to end
- Assist with client invoicing and process invoices through the billing system
- Manage work in process for a number of billing partners and managers
- Prepare and submit employee reimbursements for partners and managers
- Formatting, proofread, and review of draft reports and schedules including spelling, grammar, basic comprehension
- Finalization of reports to ensure accuracy and professional appearance consistent with the high level nature of the work and our firm’s standard
- Type, photocopy, and distribute sensitive material
- Relief reception duties shared between the admin team
- Assist partners and team members with booking meetings, scheduling outside facilities, etc.
- Provide general office support as needed

**Qualifications/Experience**:

- A minimum of five years’ experience as an administrative assistant in an accounting or professional services firm
- Strong Microsoft Office skills (Outlook, Excel and Word)
- College diploma or university degree
- Effective communication (verbal and written) in English
- Applicants must possess the ability to take initiative, work under tight deadlines and work independently
- Excellent organizational skills and with a high level of attention to detail - Positive outlook with an enthusiastic manner
- Solid understanding of business professionalism and the ability to work in a team environment

**Job Types**: Full-time, Permanent

**Benefits**:

- Casual dress
- Company events
- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- Life insurance
- Paid time off
- RRSP match
- Vision care
- Wellness program

Schedule:

- 8 hour shift

Supplemental pay types:

- Bonus pay

**Experience**:

- administrative assistance in professional services: 3 years (required)

Work Location: Hybrid remote in Toronto, ON

Expected start date: 2023-02-06

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