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Reception/administrative Assistant

4 months ago

Toronto, Canada Tricon Residential Full time

Tricon Residential Inc. (NYSE: TCN, TSX: TCN) is an owner and operator of a growing portfolio of more than 36,000 single-family rental homes in the U.S. Sun Belt and multi-family apartments in Canada. Our commitment to enriching the lives of our employees, residents and local communities underpins Tricon’s culture and business philosophy. We provide high-quality rental housing options for families across the United States and Canada through our technology-enabled operating platform and dedicated on-the-ground operating teams. Our development programs are also delivering thousands of new rental homes and apartments as part of our commitment to help solve the housing supply shortage. At Tricon, we imagine a world where housing unlocks life’s potential. For more information, visit


**Job Description**:
The Receptionist/Admin. Assistant is dynamic and personable professional with a proven track record providing top not support. The primary goal is to greet and welcome guests providing a warm and welcoming experience. The role also provides administrative support to various team members.
- Time and Calendar Management: Independently manages calendars by scheduling appointments, anticipating needs, changes and rearranging meetings as appropriate
- Meeting Coordination: Coordinates and arranges on-site and off-site meetings and events including logistics (e.g., communication, location, meals, equipment, materials, RSVPs, and travel)
- Travel Planning: Coordinates cost-effective and sometimes complex domestic and international travel arrangements and itineraries for individuals and/or groups
- Document Preparation & Management: Format and edit letters, memos, reports and presentations. Maintain an organized filing management process for electronic and paper documents
- Financial Management Support: Completes expense reports and ensures compliance of time and expense reporting

Reception
- Providing exceptional customer service while answering phones and greeting visitors to the office
- Ordering office supplies and handling office inventory
- Performing daily administrative tasks including photocopying, office mail and couriers, booking reservations, running personal errands
- Maintaining a clean office environment, tidying the kitchen area, boardrooms, front workspace
- Meeting planning/coordination; scheduling and maintaining meeting rooms, placing catering orders when required
- Assisting with the coordination of office events

Qualifications:

- Post-secondary education (preferred)
- Exceptional customer service skills are essential, along with a demonstrated ability to interact professionally with all levels of staff
- Solid communication skills (written and verbal)
- Well organized team player able to work with various internal and external groups to meet multiple and/or unexpected deadlines in a demanding environment
- Demonstrate sound judgment regarding confidential and sensitive matters

Minimum Requirements:

- Minimum 2-3 years in a similar role in a professional services firm
- Advanced working knowledge of Word, Excel, PowerPoint, Outlook and an aptitude to learn other software and equipment

At Tricon Residential, we know that the best ideas happen when people bring their uniqueness to work with them. Inclusion is an integral part of how we leverage that uniqueness into our Company. Supporting Diversity, Inclusion and Belonging is not only the right thing to do; it is the right thing to do for our business.