Administrative Assistant for The University

2 weeks ago

Outremont, Canada McGill University Full time

As a top employer, here's what we offer:

- Competitive benefits package (health, dental, life insurance)
- Defined-contribution pension plan (with a generous employer contribution of between 5% and 10% (depending on age))
- Competitive vacation
- Two (2) personal days
- Two (2) flexible days
- Nine (9) accidental illness days, three (3) of which can be used to care for a family member
- Nine (9) "Summer Fridays" - paid time off between the St-Jean Baptiste and Labor Day holidays
- Paid vacations during the December vacation period
- Tuition credit for permanent employees and their dependents.
- Possibility of working up to two (2) days remotely.

Research and Innovation (R&I) is responsible for the promotion and advancement of research across McGill and serves the research community in a variety of ways. Specifically, R&I directs the University’s overall institutional research mandate, manages the support services framework for research initiatives, and oversees outreach to key international institutions.

**Position Summary**:
You will serve as the main administrative support for the University Veterinarian & Associate Vice-Principal Animal Care. The Administrative Assistant is the secondary backup for the Assistant to the Vice-Principal (R+I), thereby playing an integral role in the day-to-day operations of the Office of the Vice-Principal (R+I) [OVPRI]. As a result, you provide a range of support services related to administrative, financial, communications, and events processes within the OVPRI.

**Primary Responsibilities**:

- Hold primary responsibility for planning, maintaining, and administering the calendar and contacts of the University Veterinarian & Associate Vice-Principal Animal Care, with the goal of always optimizing the use of their time.
- Set priorities and handles competing requests for meetings with the University Veterinarian & AVP Animal Care as require with diplomacy and professionalism.
- Organize complex meetings involving, for example, external guests or a large number of participants, chaired by the VPRI or the AVP.
- Proactively ensure that the University Veterinarian & AVP Animal Care has accurate and comprehensive briefing files for daily meetings and events, including background notes, speaking notes, schedules of events, and biographical materials.
- Arrange and organize all travel and accommodations for University Veterinarian & AVP Animal Care - and the VPRI as required - to national and international destinations in connection with University business.
- Prepare and submit expense reports for the University Veterinarian & AVP Animal Care.
- Maintain a basic understanding of all issues, files, and processes under the purview of the VPRI and the University Veterinarian & AVP Animal Care.

**Education, Experience and Other Qualifying Skills required**
- DEP (Secretarial/Office Systems) and four years of related experience.
- Demonstrated organizational skills and ability to multitask.
- Client-focused and service-oriented.
- English, spoken and written, and French, spoken.

**Salary**: From $33.05 per hour

**Benefits**:

- Casual dress
- Company pension
- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- Flexible schedule
- Language training provided
- Life insurance
- Wellness program
- Work from home

Schedule:

- Monday to Friday

Work Location: Hybrid remote in Outremont, QC H2X 1E3

Application deadline: 2023-08-06

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