Workbc Administrative Support 1
5 months ago
**Position Title**: WorkBC Administrative Support 1
**Department**:Employment Services
**Location**:9860 Third Street, Sidney
**Days/Hours of Work**: Monday-Friday 8:30am - 5pm, one late shift 10:30am-7pm periodically, 37.5 hours per week.
**Union**: BCGEU Stand Alone
**ABOUT BEACON**:
When you join Beacon Community Services, you come to a place where you’re valued. Respected. Embraced and supported by a team of skilled, talented, caring colleagues who share your passion for improving lives in our community.
We don’t just talk about our values, we live them with CARE. Our team works collaboratively to deliver Compassion. Accountability. Responsiveness. Excellence.
An award-winning, highly regarded charity that’s served the Greater Victoria area for 45+ years, Beacon Community Services is powered by about 270 staff and 600 volunteers who provide a wide range of community programs and services focused on helping people and improving lives.
Our team is the heart of our community’s well-being and Beacon’s success. We offer a competitive salary, comprehensive benefits package, and a rewarding, stimulating career environment where your skills, knowledge, and work make a difference every day.
***:
Reporting to the WorkBC Contract Manager, the Administrative Support 1 joins a multi-faceted team working in accordance with the mission, vision and values of Beacon Community Services that make a difference in people’s lives every day. The Administrative Support 1 assists the WorkBC team with reception, and data entry into the Integrated Case Management (ICM) system.
**ADMINISTRATIVE SUPPORT 1 - RECEPTION DUTIES AND RESPONSIBILITIES**:
- Create a professional and welcoming atmosphere within the Reception & Resource Centre areas
- Respond to enquiries and requests for information, either in person, virtually, over the phone, from clients, general public, business community, government agencies and community agencies while observing confidentiality guidelines
- Direct people to appropriate services and resources and inform Counselling and Employment Services team members when their clients arrive for meetings or require service.
- Identify clients who may need crisis-care services and direct to Client Advisor - Intake Coordinator
- Assist new clients to register for BCEID’s and Online Employment Services
- Assist clients as needed in the self-serve resource centre
- Provide clients with photocopying and faxing assistance as required
- Attend and participate in team meetings, and all team-related activities and events occurring during scheduled working hours
- Provides vacation relief for other team members as required
- Participate in ICM Training, webinars & other group training as advised by director or WorkBC contract manager
- Assist in ICM data entry as required
- Assist in Training, Referral and Feedback database follow up of EI clients
- Hard copy client filing as required and maintain filing and up-to-date inventory of supplies required in office
- Perform other duties as required.
**EDUCATION, EXPERIENCE AND REQUIREMENTS**:
- Minimum 2 years’ experience in reception and/or administration
- Minimum 2 years’ experience in database use
- Completion of recognized post-secondary business and/or administration courses or combination of work experience and education
- Knowledge of community resources
**KNOWLEDGE, SKILLS AND ABILITIES**:
- Excellent computer skills and experience, including internet familiarity
- Proficient in MS Office (Word, Excel, Access, PowerPoint)
- Ability to prioritize competing tasks and deadlines with the work-related needs of other team members
- Excellent communication skills, with a focus on listening and comprehension & conflict resolution
- Good organizational skills
- Ability to take initiative
- Sound judgment
- Solution orientated
- Focused on results and task completion
- Cooperative and a team player
**ADDITIONAL INFORMATION**:
Beacon Community Services serves vulnerable populations including seniors, people with disabilities and children. Protecting these people and our teams on whom they rely is critical to us. Accordingly:
- All successful applicants must consent to a Solicitor General’s Criminal Record Check.
- All successful applicants are required to disclose their COVID-19 vaccination status upon hire. Vaccination is a requirement in some of our facilities. Depending on future public health developments, Beacon may implement a vaccination requirement as a condition of ongoing employment for all our workplaces.
-
Workbc Administrative Support 1
5 months ago
Sidney, Canada Beacon Community Services Full time**Benefits Include** - Making a difference in people's lives every day - Comprehensive extended Health and Dental - Municipal Pension Plan with substantial employer contributions - Generous paid leave **Union**: BCGEU Stand Alone Collective Agreement **Closing Date**:Applications will be accepted until July 3rd at 12:00 pm ***: Reporting to the WorkBC...
-
Workbc Client Advisor
2 months ago
Sidney, Canada Beacon Community Services Full time**Benefits Include**: - Making a difference in people's lives every day - Comprehensive extended Health and Dental - Municipal Pension Plan with employer contributions - Generous paid leave **Days/Hours of Work**: Monday to Friday 8:30 am - 5:00 pm (37.5 hours/week) with approx. one late shift a month 10:30 am-7:00 pm. **Closing Date**:Applications will...
-
Dental Administrator
1 month ago
Sidney, Canada Passion Dental Group Full time**Dental Administrator & Accounts Receivable Support**: - Join Our Friendly Team at Sidney Harbour Dental (Sidney, BC)_ Are you a detail-oriented professional with experience in dental administration and accounts receivable? At **Sidney Harbour Dental**, we’re looking for a reliable, friendly Dental Administrator/AR Support to join our team in a warm,...
-
Administrative Assistant
6 months ago
Sidney, Canada Shoreline Medical Society Full time**Shoreline Medical Society - Administrative Assistant Posting** Shoreline Medical clinics are owned and operated by a charitable non-profit called Shoreline Medical Society. Our vision is to be a leading primary care network for the Saanich Peninsula, integrating multiple disciplines working together to provide accessible community health care. **Role...
-
Administrative Assistant
6 months ago
Sidney, Canada Gravity Insurance Brokers Ltd. Full time**Salary**: $21.00 - $27.00 per hour **Hours**: - Flexible hours - 4-day work week - In office or hybrid - Monday - Thursday 8:30-4:30 or we can accommodate alternate hours. **Location**: 2480 Beacon Ave, Sidney, BC, V8L1X8 **Only considering applicants that are local (Capital Regional District).** Life Insurance and Group Benefits Administrative...
-
Front Desk Administrator
5 months ago
Sidney, Canada Macdonald Realty Ltd. Full time**Job description** **Job Title**:Front Desk Administrator **Reports to**: Office Manager **Work Hours**: 10:00 a.m. to 2:00 p.m. Monday to Friday **Location**:Sidney **Position Summary**: As the front desk administrator, you are the face of Macdonald Realty at your office and the critical link that brings the office culture to life. You are an integral...
-
Administrative Assistant
5 months ago
Sidney, Canada Philbrook's Boatyard Ltd. Full time**Duties and Responsibilities** - Promptly greets clients in a friendly, professional manner - Provides excellent internal support and communications - Answers multi-line telephone in a friendly, professional manner - Provides administrative support to the Project Management team, including estimates, correspondence, spreadsheets, reports, mail outs, etc. -...
-
Administrative Assistant
5 months ago
Sidney, Canada KANDA RESTHAVEN CONVENIENCE STORE LTD Full timeEducation: College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years - Experience: 1 year to less than 2 years **Tasks**: - Arrange and co-ordinate seminars, conferences, etc. - Plan and control budget and expenditures - Supervise other workers - Train other workers - Train, direct and motivate staff - Assign,...
-
Administrative Assistant
5 months ago
Sidney, Canada KANDA RESTHAVEN CONVENIENCE STORE LTD Full timeEducation: College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years - Experience: 1 year to less than 2 years **Tasks**: - Arrange and co-ordinate seminars, conferences, etc. - Plan and control budget and expenditures - Supervise other workers - Train other workers - Record and prepare minutes of meetings, seminars...
-
Administrative Assistant
5 months ago
Sidney, Canada KANDA RESTHAVEN CONVENIENCE STORE LTD Full timeEducation: - Expérience: **Education**: - College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years **Tasks**: - Arrange and co-ordinate seminars, conferences, etc. - Plan and control budget and expenditures - Supervise other workers - Train other workers - Record and prepare minutes of meetings, seminars and...
-
Administrative Assistant
5 months ago
Sidney, Canada VI Labour Services Full timeVI Labour is hiring a temp (1 month) Administrative Assistant for the Sidney area. Displayable ability to learn new software systems Exceptional planning; organizational and time management skills. **Job Types**: Full-time, Fixed term contract **Salary**: $22.00-$25.00 per hour Schedule: - 8 hour shift Work Location: In person
-
Administrator
6 months ago
Sidney, Canada Baker Tilly Canada Full time**Administrator** **Sidney, British Columbia, Canada**: Current Opportunities Baker Tilly Victoria is currently looking for a motivated and detail orientated individual to join our growing team as Administrator. Our administrative team offers a supportive and collaborative, yet challenging environment to grow in. **Location**:Sidney **Hours**:...
-
Administrative Assistant
5 months ago
Sidney, Canada KANDA RESTHAVEN CONVENIENCE STORE LTD Full timeEducation: College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years - Experience: 1 year to less than 2 years **Tasks**: - Arrange and co-ordinate seminars, conferences, etc. - Plan and control budget and expenditures - Supervise other workers - Train other workers - Train, direct and motivate staff - Assign,...
-
Estate Administration Assistant
5 months ago
Sidney, Canada Alford Walden Law Full timeAlford Walden Law is looking for a legal assistant experienced in estate administration, or someone interested in learning this area of practice with a minimum of 2 years' experience in a law office. We are a busy, dynamic office that believes in work-life balance and consider ourselves not only to be an amazing team, but also a family. Our office is...
-
Contracts Administrator
2 months ago
Sidney, Canada Victoria Airport Authority Full time**Victoria Airport Authority**: **Contracts Administrator**: **Competition No. #2024-10** **Starting Hourly Rate: $42.73 (after completion of 6-month probation: $44.98)** **Classification Band 6** - Victoria International Airport (YYJ) is the 11th busiest airport in Canada and is located on the homelands of the W̱SÁNEĆ People whose historical relationship...
-
Administrator
6 months ago
Sidney, Canada Baker Tilly Victoria Ltd. Full timeBaker Tilly Canada is an entrepreneurial accounting network that fosters a meaningful career and the opportunity to influence tomorrow for your clients, your profession and your community. Our professionals are encouraged to Be True to their values and ambitions, alongside our shared commitment to building great relationships, great conversations and great...
-
Data Entry and Administration
5 months ago
Sidney, Canada MB Laboratories ltd. Full timeM.B. Laboratories Ltd is a full-service analytical chemistry and microbiology laboratory. We offer diagnostic and analytical services to a wide variety of professionals, businesses, consultants, private citizens, and government agencies in British Columbia and across Canada. We are a small company with a highly trained, professional staff. Our services are...
-
Administrative Assistant
2 months ago
Sidney, Canada Medix Holdings Ltd Full time**Overview**: We are looking for individuals who have a passion for the medical industry and for what they do in the workplace. This position is ideal and encouraged for individuals who have a background as a Medical Office Assistant (or in other related fields), but it is not a requirement. The applicant must have some related office...
-
Dental Administrator/ar Management
2 months ago
Sidney, Canada Passion Dental Group Full timeAt Passion Dental Group, we are all about good people and good culture. We are a dental support organization committed to establishing a positive culture with opportunities for personal and professional growth for our teams while delivering exceptional patient care. We are seeking an Office Administrator to join our team at the brand new **Sidney Harbour...
-
Office Administrator
5 months ago
Sidney, Canada AEROSTREAM CARGO SERVICES LTD Full timeAerostream Logistics is a leading logistics service supplier to the cruise lines that sail from Seattle and Vancouver, BC to Alaska during the summer season. From warehousing, inventory distribution, import, export and delivery services, our well-rounded team of dynamic individuals provides a multitude of logistics solutions to ensure our customers’ needs...