Workbc Administrative Support 1

5 months ago

Sidney, Canada Beacon Community Services Full time

**Benefits Include**
- Making a difference in people's lives every day
- Comprehensive extended Health and Dental
- Municipal Pension Plan with substantial employer contributions
- Generous paid leave

**Union**: BCGEU Stand Alone Collective Agreement

**Closing Date**:Applications will be accepted until July 3rd at 12:00 pm

***:
Reporting to the WorkBC Contract Manager, the Administrative Support 1 - Receptionist helps make a difference in our community by being the first point of contact for walk-in clients. They will contribute to the professional and welcoming atmosphere at reception and assist the WorkBC team with data entry into the Integrated Case Management (ICM) system. Utilizing excellent customer service and communication skills, the Administrative Support 1 - Receptionist directs clients to the appropriate services and resources and informs Counselling and Employment Services when their clients arrive for meetings or require service.

**DUTIES AND RESPONSIBILITIES**:

- Create a professional and welcoming atmosphere within the Reception & Resource Centre areas.
- Respond to enquiries and requests for information, either in person, virtually, or over the phone, from clients, the public, the business community, government agencies and community agencies while observing confidentiality guidelines.
- Direct people to appropriate services and resources and inform Counselling and Employment Services team members when their clients arrive for meetings or require service.
- Identify clients who may need crisis-care services and direct to Client Advisor - Intake Coordinator
- Assist new clients to register for BCeID and Online Employment Services
- Assist clients as needed in the self-serve resource centre
- Provide clients with photocopying and faxing assistance as required.
- Attend and participate in team meetings, and all team-related activities and events occurring during scheduled working hours
- Provides vacation relief for other team members as required
- Participate in ICM training, webinars & other group training as advised by the director or WorkBC contract manager
- Assist in ICM data entry as required
- Assist in Training, Referral and Feedback database, follow up of EI clients
- Hard copy client filing as required and maintain filing and up-to-date inventory of supplies required in the office
- Perform other duties as required

**EDUCATION, EXPERIENCE AND REQUIREMENTS**:

- Minimum 2 years experience in reception or administration
- Minimum 2 years experience in database use
- Experience working or volunteering with vulnerable populations
- Completion of recognized post-secondary business and/or administration courses is considered an asset
- Knowledge of community resources

**SKILLS AND ABILITIES**:

- Strong customer service skills
- Excellent communication skills, both written and verbal
- Strong organizational skills and the ability to manage multiple competing priorities.
- Excellent interpersonal skills with the ability to build and maintain strong relationships
- Conflict resolution skills with a focus on active listening and comprehension
- Ability to work independently and as a member of a team
- Skilled in the use of MS 365 (Teams, Excel, Word, Outlook, etc.)
- Ability to use sound judgement and take initiative

**ADDITIONAL INFORMATION:?**

Beacon Community Services serves vulnerable populations including seniors, people with disabilities and children. Protecting these people and our teams, on whom they rely, is critical to us. Accordingly:?
- All successful applicants must consent to a Solicitor General’s Criminal Record Check.
- All successful applicants are required to disclose their COVID-19 vaccination status upon hire. Vaccination is a requirement in some of our facilities. Depending on future public health developments, Beacon may implement a vaccination requirement as a condition of ongoing employment for all our workplaces.

IND1

  • Workbc Administrative Support 1

    5 months ago

    Sidney, Canada Beacon Community Services Full time

    **Position Title**: WorkBC Administrative Support 1 **Department**:Employment Services **Location**:9860 Third Street, Sidney **Days/Hours of Work**: Monday-Friday 8:30am - 5pm, one late shift 10:30am-7pm periodically, 37.5 hours per week. **Union**: BCGEU Stand Alone **ABOUT BEACON**: When you join Beacon Community Services, you come to a place where...

  • Workbc Client Advisor

    2 months ago

    Sidney, Canada Beacon Community Services Full time

    **Benefits Include**: - Making a difference in people's lives every day - Comprehensive extended Health and Dental - Municipal Pension Plan with employer contributions - Generous paid leave **Days/Hours of Work**: Monday to Friday 8:30 am - 5:00 pm (37.5 hours/week) with approx. one late shift a month 10:30 am-7:00 pm. **Closing Date**:Applications will...

  • Administrative Support Specialist

    3 weeks ago

    Sidney, Canada Aankia Hotels Inc. Full time

    At Family At Heart Home Services Inc., we are seeking an Administrative Support Specialist to join our team. The successful candidate will be responsible for providing administrative support to our staff, including recording and preparing minutes of meetings, seminars, and conferences. Additionally, the candidate will schedule and confirm appointments,...

  • Dental Administrator

    4 weeks ago

    Sidney, Canada Passion Dental Group Full time

    **Dental Administrator & Accounts Receivable Support**: - Join Our Friendly Team at Sidney Harbour Dental (Sidney, BC)_ Are you a detail-oriented professional with experience in dental administration and accounts receivable? At **Sidney Harbour Dental**, we’re looking for a reliable, friendly Dental Administrator/AR Support to join our team in a warm,...

  • Administrative Coordinator

    1 month ago

    Sidney, Canada Aankia Hotels Inc. Full time

    Job SummaryWe are seeking an experienced Administrative Assistant to join our team at Aankia Hotels Inc. The successful candidate will be responsible for providing administrative support to our staff, ensuring the smooth operation of our office.Key ResponsibilitiesAdministrative Support: Provide administrative support to our staff, including answering phone...

  • Administrative Coordinator

    1 month ago

    Sidney, Canada Aankia Hotels Inc. Full time

    Job SummaryWe are seeking an experienced Administrative Assistant to join our team at Aankia Hotels Inc. The successful candidate will be responsible for providing administrative support to our staff, ensuring the smooth operation of our office.Key ResponsibilitiesAdministrative Support: Provide administrative support to our staff, including answering phone...

  • Administrative Coordinator

    3 weeks ago

    Sidney, Canada Aankia Hotels Inc. Full time

    About the RoleWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Aankia Hotels Inc.Key ResponsibilitiesPrepare and maintain accurate records and reportsCoordinate travel arrangements and itinerariesProvide exceptional customer service and support to guests and colleaguesManage and maintain office supplies and...

  • Administrative Assistant

    5 months ago

    Sidney, Canada Shoreline Medical Society Full time

    **Shoreline Medical Society - Administrative Assistant Posting** Shoreline Medical clinics are owned and operated by a charitable non-profit called Shoreline Medical Society. Our vision is to be a leading primary care network for the Saanich Peninsula, integrating multiple disciplines working together to provide accessible community health care. **Role...

  • Office Support Specialist

    4 weeks ago

    Sidney, Canada Pizza Hut Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Office Administrative Assistant to join our team at Pizza Hut. As an Office Administrative Assistant, you will be responsible for providing administrative support to our team, ensuring the smooth operation of our office.Key ResponsibilitiesEvent Coordination: Arrange and coordinate seminars,...

  • Office Support Specialist

    4 weeks ago

    Sidney, Canada Pizza Hut Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Office Administrative Assistant to join our team at Pizza Hut. As an Office Administrative Assistant, you will be responsible for providing administrative support to our team, ensuring the smooth operation of our office.Key ResponsibilitiesEvent Coordination: Arrange and coordinate seminars,...

  • Office Support Specialist

    4 weeks ago

    Sidney, Canada Pizza Hut Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Office Administrative Assistant to join our team at Pizza Hut. As an Office Administrative Assistant, you will be responsible for providing administrative support to our team, ensuring the smooth operation of our office.Key ResponsibilitiesEvent Coordination: Arrange and coordinate seminars,...

  • Office Support Specialist

    4 weeks ago

    Sidney, Canada Pizza Hut Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Office Administrative Assistant to join our team at Pizza Hut. As an Office Administrative Assistant, you will be responsible for providing administrative support to our team, ensuring the smooth operation of our office.Key ResponsibilitiesEvent Coordination: Arrange and coordinate seminars,...

  • Administrative Coordinator

    4 weeks ago

    Sidney, Canada DAC Ideas Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at DAC Ideas. As an Administrative Assistant, you will provide administrative support to our team, ensuring the smooth operation of our office.Key ResponsibilitiesAdministrative TasksRecord and prepare minutes of meetings, seminars, and...

  • Administrative Coordinator

    4 weeks ago

    Sidney, Canada DAC Ideas Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at DAC Ideas. As an Administrative Assistant, you will provide administrative support to our team, ensuring the smooth operation of our office.Key ResponsibilitiesAdministrative TasksRecord and prepare minutes of meetings, seminars, and...

  • Office Support Specialist

    4 weeks ago

    Sidney, Canada Pizza Hut Full time

    About the RoleWe are seeking an experienced Office Administrative Assistant to join our team at Pizza Hut. As an Office Administrative Assistant, you will be responsible for providing administrative support to our team, ensuring the smooth operation of our office.Key ResponsibilitiesArrange and coordinate seminars, conferences, and other eventsCoordinate the...

  • Office Support Specialist

    4 weeks ago

    Sidney, Canada Pizza Hut Full time

    About the RoleWe are seeking an experienced Office Administrative Assistant to join our team at Pizza Hut. As an Office Administrative Assistant, you will be responsible for providing administrative support to our team, ensuring the smooth operation of our office.Key ResponsibilitiesArrange and coordinate seminars, conferences, and other eventsCoordinate the...

  • Office Support Specialist

    4 weeks ago

    Sidney, Canada Pizza Hut Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Office Administrative Assistant to join our team at Pizza Hut. The successful candidate will be responsible for providing administrative support to our team, ensuring the smooth operation of our office.Key ResponsibilitiesEvent Coordination: Arrange and coordinate seminars, conferences, and...

  • Office Support Specialist

    4 weeks ago

    Sidney, Canada Pizza Hut Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Office Administrative Assistant to join our team at Pizza Hut. The successful candidate will be responsible for providing administrative support to our team, ensuring the smooth operation of our office.Key ResponsibilitiesEvent Coordination: Arrange and coordinate seminars, conferences, and...

  • Administrative Coordinator

    1 month ago

    Sidney, Canada Aankia Hotels Inc. Full time

    Job SummaryWe are seeking an organized and detail-oriented Administrative Assistant to join our team at Family At Heart Home Services Inc. The successful candidate will provide administrative support to our staff, ensuring the smooth operation of our office.Key ResponsibilitiesAdministrative TasksRecord and prepare minutes of meetings, seminars, and...

  • Administrative Coordinator

    1 month ago

    Sidney, Canada Aankia Hotels Inc. Full time

    Job SummaryWe are seeking an organized and detail-oriented Administrative Assistant to join our team at Family At Heart Home Services Inc. The successful candidate will provide administrative support to our staff, ensuring the smooth operation of our office.Key ResponsibilitiesAdministrative TasksRecord and prepare minutes of meetings, seminars, and...