Regional Secretary

6 months ago

Kentville, Canada Province of Nova Scotia Full time

**Department**:Service Nova Scotia

**Location**:KENTVILLE

**Type of Employment**:Permanent

**Union Status**:NSGEU - NSPG

**Closing Date**:07-Dec-23 (Applications are accepted until 11:59 PM Atlantic Time)

**Who We Are**:
At Service Nova Scotia, we touch every citizen, business and municipality in Nova Scotia. Service Nova Scotia’s mission is to design and deliver programs and services to meet the needs of our clients and the public good through a culture of excellence. Service Nova Scotia’s vision is to be a recognized leader in service and public protection that delivers trusted, accessible, modern programs, and contributes to Nova Scotia as a safe and desirable place to live, work and do business.

Do you care deeply, genuinely and passionately about providing Secretary support to Citizen Services Management? Do you have great communication and interpersonal skills and love establishing effective relationships? Are you able to effectively handle matters with discretion, confidentiality, tact and diplomacy? If you have answered yes to these questions, we would love to talk to you

**A Day in the Life of a Secretary**:
Reporting to Regional Manager, Citizen Services - Valley, this position provides administrative support and office management for the regional offices. The Secretary must be resourceful, organized, detail oriented and have the ability to communicate effectively when dealing with inquiries from senior departmental staff, other provincial government departments, taxpayers and the public. In addition,
- You will identify urgent items for the attention of the Manager or others as well as develop and prepare professional presentations, correspondence and reports on behalf of the Manager.
- You will assist team members with payroll and time entry and provide support to team regarding SAP related functions.
- You will assist Manager in ordering supplies and equipment following procurement policies and standing offers, including invoice submission to Transaction Services for payment.
- You will prepare agendas, minutes and note taking and general secretarial support to committees and team members falling within the responsibilities of the Manager as well as staff of the section.
- You will provide project tracking to various divisional initiatives.

**What Makes a Great Secretary**:
Successful completion of a 1-year business course + 3 year of related experience; or an equivalent combination of training and experience may be acceptable.

As you will perform majority of your duties with limited supervision,
- You will have initiative and good judgement in planning work according to priorities and deadlines.
- You are very organized with excellent time management skills.
- You possess excellent grammar, proofreading, editing, and secretarial skills.
- You have demonstrated proficiency in MSWord, PowerPoint, Excel, Outlook and web-based sharing software such as SharePoint.
- Knowledge of Government procurement processes, record retention and SAP program would be considered assets.

**We will assess the above qualifications and competencies using one or more of the following tools: written examination, standardized tests, oral presentations, interview(s), and reference checks.**

**Equivalency**:
**Benefits**:
Based on the employment status and Union agreement, the Government of Nova Scotia offers its employees a wide range of benefits such as Health, Dental, Life Insurance, Pension, General Illness (Short and Long Term), Vacation and Employee and Family Assistance Programs. Click here to learn more about our various benefits offering and eligibility criteria.

**What We Offer**:

- Career Development where you have access to career guidance, tools, resources, and ongoing training for every stage of your career.
- Engaging workplace. Our Employees feel valued, respected, connected, and tuned in. We have forward-thinking policies and strategies.
- Countless Career Paths.
- Department Specific Flexible working schedules.

**Pay Grade**: CL 18

**Salary Range**: $1,675.62 - $1,874.80 Bi-Weekly

**Employment Equity Statement**:

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