Administrative Assistant

1 week ago


Langley, Canada Sicom Industries Ltd Full time

Reporting to the Quality Manager, the Administrative Assistant is a highly detail-oriented role, responsible for preparing and distributing QC and shipping documentation: inspection records, packing slips, shipping commercial documentation. They are also responsible for monitoring the AP inbox and running cheques based on vendor invoices.

**Key Responsibilities**:

- Preparing commercial documentation for outgoing shipments to customers.
- Communicating with transportation vendors and scheduling shipments.
- Reviewing all documentation prepared by QC inspectors and ensuring accuracy by comparing it to the work orders.
- Scanning the documents and digitally filing them and supporting the Production Administrator with filing needs.
- Send the appropriate documentation packages to the customer.
- Manage the inventory list and ensure it’s updated (example: adding extra parts to the inventory list as needed) based on the signatures on the work orders.
- Review monthly the Training Matrix record if any employees are due for training and communicate with the managers.
- Work in accordance with applicable policies and procedures.

**Qualifications**:

- High School Diploma or equivalent.
- 2 years of administrative experience in a manufacturing / production environment.
- Proficiency with Microsoft Office software (Excel, Word, Outlook, etc.).
- Experience with logistics and warehousing is considered an asset.
- Accounts payable experience is considered an asset.

**Skills & Abilities**:

- Able to establish priorities and organize daily tasks.
- Strong interpersonal skills and ability to work in a team environment.
- Dependable and consistent in attendance and productivity.
- High attention to detail and ensure accuracy in all paperwork.

**Working Conditions**:

- General manufacturing / machine shop environment.
- ISO9001 and AS9100 environment.
- Extended periods of time sitting; use of computer and peripherals.

**Job Types**: Full-time, Permanent

Pay: $50,000.00-$55,000.00 per year

**Benefits**:

- Dental care
- Extended health care
- On-site parking
- Paid time off

Schedule:

- 8 hour shift
- Monday to Friday

Work Location: In person



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