Shared Services Administrator
4 weeks ago
Company:
Finning Canada
Number of Openings:
1
Worker Type:
Permanent
Position Overview:
Reporting to the Shared Services Supervisor, the Shared Services Administrator responsibilities include intake of services requests, creation & distribution of Maintenance Customer Orders (MCO) / work order / job binders, time management, system updates & document control, proforma & package preparation for Service Support Representative (SSR) & customer review, and billing & customer submission.
**Job Description**:
Major Job Functions:
- Responsible for intake & creation of Maintenance Customer Order (MCO) & work order service requests (SR). This includes reviewing the SR form and verifying commercial requirements were met and documented such as credit check & release, customer purchase order that aligns to customer accepted quote, and clarity on billing requirements & MCO structure.
- Perform Service Work Tool & Scheduling Job Board updates during opening & closing activities
- Review MCO / Work Order checklist to verify completeness; in the event of deficiencies return to be addressed
- Document MCO status in the Service Work Tool (SWT) & escalate any invoicing delays immediately
- Confirm that all SG&A claims are approved, and Goodwill claims are submitted during job closure activities and escalate if there are delays
- Provide updates during Service Work in Progress (SWIP) Meetings to achieve real time accuracy of delay codes and comments
- Complete final invoice upon final approval and forward to customer as per invoicing instructions and dispatch for final payment
- Review service personnel timecards for accuracy and process for Payroll & transition into (MCO)
- Accurate coding of bank time, statutory holiday pay, absences, vacation, and unallocated time
Qualifications:
- Completion of High School diploma
- Post Secondary diploma in either: Administrative Management, or Accounting/Financial.
- 1-3 years in Document Control, Process development or any previous dealership experience.
- Strong Communication (verbal & written)
- Computer Proficiency with a variety Software (MS Office)
- Attention to detail and ability to prioritize
- Strong Time management skills
- Process driven / Logical mindset with a proactive work style
At Finning, we prioritize creating a diverse and inclusive environment. We are proud to be an equal opportunity employer, and we actively encourage all individuals to express themselves and achieve their full potential. As a company, we continuously strive to enhance our outreach to individuals of all backgrounds and identities. We do not discriminate against applicants based on gender identity, race, national and ethnic origin, religion, age, sexual orientation, marital and family status, and/or mental or physical disabilities. Furthermore, Finning is committed to collaborating with and providing reasonable accommodations /adjustments to individuals with disabilities. If you require an adjustment/accommodation at any point during the recruitment process, please inform your recruiter.
-
Shared Services Administrator
1 month ago
Edmonton, Canada Finning Canada Full timeCompany: Finning Canada Number of Openings: 1 Worker Type: Permanent Position Overview: Reporting to the Shared Services Supervisor, the Shared Services Administrator responsibilities include intake of services requests, creation & distribution of Maintenance Customer Orders (MCO) / work order / job binders, time management, system updates & document...
-
Shared Services Administrator
4 weeks ago
Edmonton, Canada Finning Canada Full timeCompany: Finning Canada Number of Openings: 1 Worker Type: Permanent Position Overview: Reporting to the Shared Services Supervisor, the Shared Services Administrator responsibilities include intake of services requests, creation & distribution of Maintenance Customer Orders (MCO) / work order / job binders, time management, system updates & document...
-
Shared Services Administrator
1 month ago
Edmonton, Canada Finning Canada Full timeCompany: Finning Canada Number of Openings: 1 Worker Type: Permanent Position Overview: Join the Finning family! We are looking for client focused administrator, who understand the financial impacts of billing, repair, and service work processes. The Services Administrator is responsible for the intake of services requests, creation & distribution of...
-
Shared Services Administrator
1 month ago
Edmonton, Canada Finning Canada Full timeCompany: Finning Canada Number of Openings: 1 Worker Type: Permanent Position Overview: Are you a client focused administrator, who understand the financial impacts of billing, repair and service work processes? If so, we want to hear from you! The Shared Services Administrator is responsible for the intake of services requests, creation & distribution...
-
Shared Services Administrator
1 month ago
Edmonton, Canada Finning Canada Full timeCompany: Finning Canada Number of Openings: 1 Worker Type: Permanent Position Overview: Reporting to the Shared Services Supervisor, the Shared Services Administrator responsibilities include intake of services requests, creation & distribution of Maintenance Customer Orders (MCO) / work order / job binders, time management, system updates & document...
-
Shared Services Advisor
1 month ago
Edmonton, Canada Finning Canada Full timeCompany: Finning Canada Number of Openings: 1 Worker Type: Permanent Position Overview: Reporting to the Shared Services Supervisor, the Shared Services Advisor is responsible for coordinating the Maintenance Work Order administrative process including document control, internal communications, Service Excellence governance and other work order...
-
Shared Services Advisor
1 month ago
Edmonton, Canada Finning Canada Full timeCompany: Finning Canada Number of Openings: 1 Worker Type: Permanent Position Overview: Reporting to the Shared Services Supervisor, the Shared Services Advisor is responsible for coordinating the Maintenance Work Order administrative process including document control, internal communications, Service Excellence governance and other work order...
-
Shared Services Advisor
1 month ago
Edmonton, Canada Finning Canada Full timeCompany: Finning Canada Number of Openings: 2 Worker Type: Permanent Position Overview: Reporting to the Shared Services Supervisor, the Shared Services Advisor is responsible for coordinating Maintenance Customer Order (MCO) administrative process including document control, internal communications, Service Excellence governance / escalation, and other...
-
Shared Services Advisor
1 month ago
Edmonton, Canada Finning Canada Full timeCompany: Finning Canada Number of Openings: 1 Worker Type: Permanent Position Overview: Reporting to the Shared Services Supervisor, the Shared Services Advisor is responsible for coordinating the Maintenance Work Order administrative process including document control, internal communications, Service Excellence governance and other work order...
-
Shared Service Advisor
1 month ago
Edmonton, Canada University of Alberta Full time**SS Staff Contact Centre**: - Competition No. **S100350629** - Posting Date **Feb 28, 2023** - Closing Date **Mar 14, 2023** - Position Type **Full Time - Operating Funded** - Salary Range **$51,055 to $69,342 per year** - Grade **08** - Hours **35** This position is a part of the Non-Academic Staff Association (NASA). This position offers a...
-
Shared Services Advisor
1 month ago
Edmonton, Canada Finning Canada Full timeCompany: Finning Canada Number of Openings: 1 Worker Type: Temporary Position Overview: Reporting to the Shared Services Supervisor, the Shared Services Advisor is responsible for coordinating the Maintenance Work Order administrative process including document control, internal communications, Service Excellence governance and other work order...
-
Shared Services Advisor
1 month ago
Edmonton, Canada Finning Canada Full timeCompany: Finning Canada Number of Openings: 1 Worker Type: Temporary Position Overview: Reporting to the Shared Services Supervisor, the Shared Services Advisor will be responsible for coordinating the Maintenance Work Order administrative process including document control, internal communications, Service Excellence governance and other work order...
-
Shared Services Advisor
1 month ago
Edmonton, Canada Finning Canada Full timeCompany: Finning Canada Number of Openings: 1 Worker Type: Permanent Position Overview: As a Shared Services Advisor, your primary role will be providing support operations Service throughout the repair and maintenance life cycle of the project. You will be responsible the administrative processes such as Work Order processing, Warranty and Goodwill,...
-
HR/finance Shared Services Advisor
1 month ago
Edmonton, Canada University of Alberta Full time**SS Staff Contact Centre**: - Competition No. **S102851720** - Posting Date **Aug 23, 2023** - Closing Date **Aug 30, 2023** - Position Type **Full Time - Operating Funded** - Salary Range **$51,055 to $69,342 per year** - Grade **08** - Hours **35** This position is a part of the Non-Academic Staff Association (NASA). This competition will be...
-
Shared Services Advisor
1 month ago
Edmonton, Canada Finning Canada Full timeCompany: Finning Canada Number of Openings: 1 Worker Type: Permanent Position Overview: Come join the Finning Team where you will play an integral role where you will track and provide updates on Maintenance Work Order progress from creation of the service request form, through repair execution to final review activities leading to Work Order closure. We...
-
Bilingual Benefit and Disability Management
1 month ago
Edmonton, Canada ClaimsPro LP - Shared Services Full timeCompany: ClaimsPro LP - Shared Services Bilingual Benefit and Disability Management Specialist The key focus of this position is to provide effective and efficient in-house benefit and disability administrative support within a fast paced environment. This position can be based in any the following office locations; Edmonton, Mississauga or...
-
Shared Service Officer
4 weeks ago
Edmonton, Canada Bradken Full time**Who We Are**: Bradken is equipping the resource sector to advance society sustainably. As a Shared Services Officer, you'll be involved in contributing to the streamlined performance of the company's Accounts Payable processes. You will collaborate with cross-functional teams and ensure various finance related initiatives within the organization are...
-
Service Administrator
1 month ago
Edmonton, Canada Oilking Services Inc. Full timeIf you thrive in a team-oriented workplace that challenges your skills, rewards innovation, and drives personal and professional growth then Oil King Services is looking for you! **Position Summary**: The Service Administrator is responsible for overseeing the day-to-day operations and administrative tasks within the shop and repair facility. They play a...
-
Service Administrator
1 month ago
Edmonton, Canada Finning Canada Full timeCompany: Finning Canada Number of Openings: 1 Worker Type: Temporary Position Overview: Shared Services Administrator 7x7 Reporting to the Shared Services Supervisor, the Shared Services Administrator responsibilities will include but not limited to intake of services requests, creation & distribution of Maintenance Customer Orders (MCO) / work order /...
-
Administrative Support Iv
5 days ago
Edmonton, Canada Alberta Health Services Full timeYour Opportunity: Description: As an Administrative Support IV, you will require advanced administrative or specialized skills and knowledge to support complex procedures, practices and initiatives within a department or program. - **Classification**:Administrative Support IV - ** Union**:AUPE GSS - ** Unit and Program**:Shared Services - ** Primary...
