Ft Payroll Specialist

7 months ago

Winnipeg, Canada Manitoba Liquor and Lotteries Full time

**_All Manitoba Liquor & Lotteries employees may apply. _**_Manitoba Liquor and Lotteries is committed to Diversity, Equity and Inclusion. We strive to hire a workforce that reflects the community we serve. Employment equity will be considered therefore applicants who identify as women, Indigenous people, members of racialized groups, and persons with a disability are encouraged to apply. _**

**_If you require an accommodation at any time during the recruitment process, please let us know how we can meet your needs._**

**Job Purpose**:
Reporting to the Supervisor, Payroll, the Payroll Specialist is responsible for completing payroll and benefit entries while ensuring accurate and timely payment of Manitoba Liquor & Lotteries (MBLL) employee wages. This position inputs, processes, reviews, and analyzes entries which pertain to employee assignments, compensation, benefits, employment status, and miscellaneous payments and deductions. The incumbent is responsible for the accurate recording and timely remittance of statutory, compulsory, legal, and voluntary deductions as well as the verification, reconciliation, and analysis of general ledger accounts which are applicable to payroll and benefits.

**Responsibilities**:

- Verify all relevant payroll information for all employee changes; effective dates for increments, promotions, temporary assignments, benefit changes/enrollments, leaves, etc. and ensure employees are paid correctly as of the effective date of these transactions.
- Process pay adjustments; calculate and arrange for repayments of over payments or provide retro payments of wages due.
- Calculate, prepare, process, and reconcile benefits prepayments for employees while on unpaid leave.
- Enter various employee system information required for payroll calculation & processing; (e.g., flex credit amounts, vacation hours on promotions, etc.).
- Calculate and enter adjustments for various bank balances and entitlements due to employee status change form or other relevant information.
- Prepare and verify retroactive pay and special payments, etc. (e.g., retirement allowances).
- Prepare and load various csv (comma delimited) files for payroll processing: employee recognition program taxable benefits, security license fees, vacation carry overs, bus pass reimbursements, casino tips, etc.
- Calculate and verify maternity leave payments and process top-ups requests.
- Receive, process, and reconcile approved Workers Compensation Board (WCB) paid leaves.
- Verify and adjust Short Term Disability (STD) leave entries and process requested STD top ups.
- Set up, calculate, and maintain sundries for computer purchase loans, RRSP deductions, downtown allowance, charities, pension buy backs, vehicle rent, vehicle taxable benefits, Civil Service Superannuation Board (CSSB) pension arrears, etc.
- Calculate and enter exceptions and attendance adjustments, and verify information is accurate.
- Receive and set up legal documentation pertaining to employee maintenance orders, garnishment orders, and third party demands and confirm all related information before processing.
- Process biweekly operations and monthly board payrolls and ensure the data balances correctly and the transmitted information to the bank is accurate and not rejected.
- Prepare records of employment (ROEs) and submit online using ROE web as legislated.
- Prepare pension end of service reports and submit online using the secure server.
- Prepare remittance requests and supporting documentation for payroll liabilities.
- Calculate and report sick proration as required (e.g. part time retail extended sick leaves).
- Calculate, report, and verify pensionable vacation cash out amounts at termination/retirement.
- Perform and complete fiscal year end activities including vacation carry over, top ups, time bank pay outs, etc.
- Produce, verify, and distribute numerous required payroll reports by specified time periods (e.g., seniority, time banks, tip reports, etc.).
- Develop general correspondence (i.e., invoicing for prepaid benefit, letters to employees, RRSP letters to financial institutions etc.).
- Enter and maintain the mileage tracking spreadsheet for employees who have personal use of assigned company vehicles.
- Process year to date adjustment payroll runs as required.
- Prepare CSSB election to contribute while on Maternity/Parental leave forms and submit on CSSB online secure server.
- Generate, prepare, and reconcile the biweekly pension reporting file for online submission using the secure server.
- Process, log, and mail all voluntary, compulsory, and legal remittance deductions (e.g., union dues, pension, benefit carriers, Canada Revenue Agency (CRA), RRSP, United Way, maintenance & garnishment payments, etc.).
- Process the Health and Education taxes and ensure they are submitted monthly.
- Complete various legal and regulated forms such as WCB, Manitoba Public Insurance (MPI), Income Verification (Employment Insurance), etc. in a

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