Administrative Assistant

2 weeks ago

Toronto, Canada West Park Healthcare Centre Full time

**Job Overview**:
To deliver advanced secretarial and administrative support to the Directors of Clinical Programs, Interprofessional Practice & Education.

**Responsibilities**:

- Facilitate administrative support for the Directors of Clinical Programs, Interprofessional Practice and Education. Responsibilities include the proficient development of PowerPoint presentations, intricate management of Excel spreadsheets, and meticulous handling of general correspondence.
- Comprehensive office management tasks, including filing, supply procurement, and general office duties, along with handling VISA reconciliations and expense reports; ensure precise scheduling and payroll management for teams within the portfolio; and contribute to policy review and posting for the designated portfolio. Registration and set up teleconferences, webcasts, webinars, and videoconferences
- Assist with content development for web pages (e.g. ethics, student placements, affiliations) and create online surveys as required
- Coordinate and support team, committee, and external stakeholder meetings as assigned, through room bookings, invitations, confirmations, minute taking and meeting package completion. This includes ensuring that all minutes and other materials are approved and saved as appropriate
- Collaborate closely with the Interprofessional Education Lead to offer comprehensive support and coordination for clinical placements, involving liaison with universities and colleges, communication with student preceptors, facilitation of the student placement process, assistance with affiliation agreements and required documentation, coordination of the student/instructor survey process, maintenance of databases and records, and the preparation of survey analysis and reports. Register clinical staff for educational conferences; tracking education expenses
- Support planning and coordination of recognition and education events (e.g. Nursing Week, Excellence in Clinical Education Celebration, Ethics Lunch and Learns).
- Be aware of conditions and measures that may affect the safety of patients, residents, students, employees, volunteers, physicians and visitors including:

- Compliance with the safety standards of the hospital and applicable legislation
- Identification and prevention of safety issues and problems
- Taking corrective action, where possible
- Attendance at safety meetings/training/updates in accordance with the Centre’s standards

**Key Qualifications**:

- Degree, diploma, or certificate from a post-secondary institution or vocational school in Administrative or Secretarial studies.
- Preferred Bachelor’s degree in a related field (e.g., Business/Health Administration or Project Management)
- Preferred advanced proficiency in MS Word, Outlook, Access, PowerPoint, excel and strong internet research skills.
- Preferred membership in the International Association of Administrative Professionals (IAAP)
- Minimum of 3 years' experience providing support to senior management
- Strong technical skills (e.g. setting up videoconferences, webcasts, webinars, teleconferences).
- Analysis and report writing skills coupled with excellent organizational skills.
- Exceptional communication (both written and verbal) and interpersonal skills.
- Good decision-making ability, good judgment, initiative and diplomacy.
- A proactive approach to problem solving and building positive working relationships and a strong team player
- Excellent time management and prioritization skills to manage multiple projects and concurrently and meet challenging deadlines.
- Multi-tasking strengths to respond to a variety of request for information and assistance, correspondence, reports, creating and maintaining files, monitoring supplies and aiding in improving the work flow within the department.
- Diplomacy, discretion, and confidentiality in dealing with concerns/issues affecting patients, staff, and medical staff by phone and in person, talking appropriate follow up action.
- Strong keyboarding skills (60 wpm).
- Experience in a fast-paced healthcare environment an asset

At West Park Healthcare Centre, we are committed to fostering an inclusive and accessible environment, an important part of living our brand. We are dedicated to building a workforce that reflects the diversity of the community.

**Join our team and help patients reclaim their lives at West Park Healthcare Centre

  • Administrative Assistant

    4 weeks ago

    Toronto, Canada 247 Labs Inc Full time

    **Introduction**: We are seeking an experience, fast, detail-oriented and highly organized Administrative Assistant to join our team full-time. **Responsibilities**: - Administrative Support: - Assist in the preparation of regularly scheduled reports. - Assisting in setup the employee tools. - Other administrative support as requested by the managers -...

  • Administrative Assistant

    4 days ago

    Toronto, Canada Vector Institute Full time

    **JOB DESCRIPTION** **Administrative Assistant** *** The Vector Institute is seeking an energetic and detail-oriented Administrative Assistant to join the team. Reporting to the CEO’s Strategic Assistant, you will play a critical role in supporting the CEO and other senior executives in their day-to-day operations. You will be responsible for managing...

  • Administrative Assistant

    4 weeks ago

    Toronto, Canada DREAM STAR BEDDING CO (2004) LTD Full time

    **About us** DREAM STAR BEDDING CO (2004) LTD Mattress Manufacturer **Administrative Assistant Job Responsibilities**: - Provides administrative support to ensure efficient operation of office. - Answers phone calls, schedules meetings and supports visitors. - Carries out administrative duties such as filing, typing, copying, binding, scanning etc. -...

  • Administrative Assistant

    4 weeks ago

    Toronto, Canada DREAM STAR BEDDING CO (2004) LTD Full time

    **About us** DREAM STAR BEDDING CO (2004) LTD Mattress Manufacturer **Administrative Assistant Job Responsibilities**: - Provides administrative support to ensure efficient operation of office. - Answers phone calls, schedules meetings and supports visitors. - Carries out administrative duties such as filing, typing, copying, binding, scanning etc. -...

  • Administrative Assistant

    5 days ago

    Toronto, Canada Quantum Full time

    Position: Administrative Assistant, LegalLocation: Downtown Toronto (Hybrid 3 days a week)Salary: Competitive and dependant on experience Job Type: PermanentOur legal client is currently seeking an Administrative Assistant, Legal who enjoys an independent, fast-paced, and busy role. The successful candidate will be assisting a busy Partner with all legal...

  • Administrative Assistant

    4 weeks ago

    Toronto, Canada Acara Solutions Full time

    **Duties**: - Greet clients and visitors with a positive, helpful attitude. - Assisting clients in finding their way around the office. - Announcing clients as necessary. - Helping maintain workplace security by issuing, checking, and collecting badges as necessary and maintaining visitor logs. - Organize catering for team meetings. - Assisting with a...

  • Administrative Assistant

    5 days ago

    Toronto, Canada St. Elizabeth Family Support Services Full time

    THE POSITION: We are currently looking for a responsible Administrative Assistant to perform a variety of administrative and clerical duties such as: - providing support to our management and employees, - assisting in daily office duties, and managing our organization’s general administrative activities. - coordinate Summer Camps and other...

  • Administrative Assistant

    4 weeks ago

    Toronto, Canada 247 Labs Full time

    Introduction: We are seeking an experience, fast, detail-oriented and highly organized Administrative Assistant to join our team full-time. Responsibilities: Administrative Support: Answer admin related emails, and other correspondence.Assist in the preparation of regularly scheduled reports.Assisting in setup the employee tools.Other...

  • Administrative Assistant

    4 weeks ago

    Toronto, Canada St. Elizabeth Family Support Services Full time

    THE POSITION: We are currently looking for a responsible Administrative Assistant to perform a variety of administrative and clerical duties such as: - providing support to our management and employees, - assisting in daily office duties, and managing our organization’s general administrative activities. - coordinate Summer Camps and other...

  • Administrative Assistant

    3 weeks ago

    Toronto, Canada Canada Lands Company Full time

    **Company**: Canada Lands **Location**: 70 Canuck Ave, Toronto, ON **Employment Status**: Employee (Full-Time) **Short Summary**: The Administrative Assistant provides administrative support to the Attractions and Real Estate teams and acts as receptionist and office services coordinator for the Downsview Park office. The Administrative Assistant maintains...

  • Administrative Assistant

    4 weeks ago

    Toronto, Canada The Four Villages Community Health Centre Full time

    The Four Villages Community Health Centre is an equal opportunity employer and encourages resumes from people who are reflective of the diverse communities we serve Are you looking to work where your excellence will shine, professional standards are highly valued and quality of care is respected? Do you want to practice in a setting where your voice helps...

  • Administrative Assistant

    7 days ago

    Toronto, Canada St. Michael's Homes Full time

    **Position**:Administrative Assistant **Position Type**: Full Time **Hours per Week**: 37.5 hours per week **Salary Range**: $44,400 - $48,502 **Benefits**: Defined Benefit Pension Plan Comprehensive benefit plan after three months **Vacation**: 3 weeks to start **Reports To**:Executive Director **Position Description**: The Administrative Assistant...

  • Administrative Assistant

    7 days ago

    Toronto, Canada Lifemark Health Group Full time

    **Administrative Assistant** **Status**:Permanent Part Time **Location**: Remote The** Administrative Assistant** is a dynamic and engaging individual who thrives in a fast-paced, people-focused environment. To be successful in this position, you will need to be an excellent communicator who gets energy from engaging with people and achieving results. You...

  • Administrative Assistant

    4 weeks ago

    Toronto, Canada Pier 4 Ltd Full time

    **Administrative Assistant** **Opportunity** We offer a total compensation and benefits package to help with your needs today and build for your future tomorrow. Pier 4 values diversity and is committed to equal opportunity. At Pier 4, success is about more than having a healthy bottom line and we are committed to making Pier 4 an amazing and unique place...

  • Administrative Assistant

    4 weeks ago

    Toronto, Canada Levitt Sheikh LLP Full time

    **Administrative Assistant, Levitt Sheikh LLP** **Responsibilities**: - Carries out administrative duties such as filing, typing, copying, binding, scanning etc. - Providing personal assistant support to a firm Partner. - Book travel arrangements - Submit expense reports - Assist in the preparation of legal document briefs - Help to maintain filing and...

  • Administrative Assistant

    4 weeks ago

    Toronto, Canada Selrhub It Solutions Full time

    **Responsibilities**: - Provide administrative support to ensure efficient operation of the office. - Manage calendars, schedule appointments, and coordinate meetings and conferences. - Prepare and distribute correspondence, memos, and reports. - Maintain electronic and paper filing systems, ensuring proper organization and accessibility of documents. -...

  • Administrative Assistant

    4 weeks ago

    Toronto, Canada Acara Solutions Full time

    We are looking for a Receptionist for our client located in Downtown Toronto. **Duties**: - Greet clients and visitors with a positive, helpful attitude. - Assisting clients in finding their way around the office. - Announcing clients as necessary. - Helping maintain workplace security by issuing, checking, and collecting badges as necessary and...

  • Administrative Assistant

    4 weeks ago

    Toronto, Canada COSTI Immigrant Services Full time

    **Duties**: - Greets visitors/clients; answers in-person and via telephone and screens and directs calls. - Provides administrative and clerical support to centre management - Screens and refers client enquiries to appropriate internal or external services - Maintains an MS Excel operational spreadsheet to ensure accuracy of program funds and track...

  • Administrative Assistant

    4 weeks ago

    Toronto, Canada Baycrest Full time

    Baycrest Centre for Geriatric Care has an opportunity for an **ADMINISTRATIVE ASSISTANT** Full Time 70 Bi-Weekly Hours| Non-Union | Days Shift Baycrest provides care to approximately 1,200 people daily, through a continuum of services that includes wellness programs, residential housing and outpatient clinics, a 472-bed nursing home and 300-bed...

  • Administrative Assistant

    3 days ago

    Toronto, Canada ST. DEMETRIUS (UKRAINIAN CATHOLIC) DEVELOPMENT CORPORATION Full time

    **Job Summary**: The Administrative Assistant is a member of the staff team for the 259 unit seniors’ apartment complex located at 123 La Rose Avenue and is responsible for providing customer service and supporting the efficient and effective operation of the administration office and interacting with tenants, residents, the community and the...