HR/office Clerk

6 months ago

Halifax, Canada Autism Nova Scotia Full time

**UNDERSTANDING - ACCEPTANCE - INCLUSION-COURAGE -**

Autism Nova Scotia is a non-for-profit organization that strives to build community capacity to enhance understanding, acceptance, and inclusion of families and individuals living with ASD across the province.

**AUTISM NOVA SCOTIA -**

POSITION TITLE: Office Clerk

DEPARTMENT: Administration

POSITION: Full Time

DIRECT REPORT: Office Manager / HR Manager

**MAJOR RESPONSIBILITIES INCLUDE**:

- Provide broad administrative support to Autism Nova Scotia, including front desk support and switchboard, maintaining office supplies, managing vendors, evaluating emerging needs or issues as pertaining to ANS office/facility and reporting/actioning as required.
- Greet scheduled and unscheduled visitors to ANS, in a welcoming, courteous, and professional manner as first impression of ANS.
- Maintain current knowledge of ANS Programs & Services, Policies & Procedures to properly direct incoming enquiries, as well as communicate with the general public, families, individuals with ASD, volunteers, donors, sponsors & staff, and to properly support the staff.
- Provide technical support, when possible, to Autism Nova Scotia team. When IT support is beyond the scope of knowledge, seek out and coordinate support from contractors.
- Assist in assuring the day-to day operations of administrative functions, as well as the maintenance of workspaces and shared physical and remote facilities.
- Must respect confidentiality and adhere to the policies of Autism Nova Scotia
- Other Duties as required.

**QUALIFICATIONS & EXPERIENCE**
- Post-secondary Degree and/or Certificate in Office Administration, Business or related field, plus combined work experience
- Three or more years of administrative experience or equivalent an asset.
- Strong time management skills
- Excellent communication skills (written and oral)
- Ability to assess, develop and document administrative and work processes.
- Able to work independently.
- Organizational skills
- Ability to work well with a diverse clientele, experience with persons with disabilities and autism an asset.

**KNOWLEDGE REQUIREMENTS**
- Knowledge of the overall goals and intent of Autism Nova Scotia (including organizational structure, policies, guidelines, programs, and project activities)
- Use, develop, and maintain filing systems.
- Basic to intermediate understanding of technology use and set up (cell phones, tablets, lap tops).
- Knowledge of Autism Spectrum Disorder an asset.
- Ability to work with sensitive and confidential information.

**ABILITIES & SKILLS**

**Organizational, Administrative and Time Management Skills; **to plan, organize and coordinate time and tasks aspects of office management; to address constant and varied demands on the position. Ability to organize and develop systems to support these needs.

**Computer Skills**: Advanced computer skills including, Word Processing, Spreadsheets, Database, Presentations

**Volunteer Support**: Ability to supervise and be inclusive of volunteer administrative support staff in the office and at fundraising events.

Communication & Interpersonal: Strong oral and written interpersonal and communication skills. Ability to work in a team environment with mínimal supervision.

**Other**: Ability to adapt to change. Proven problem-solving skills; ability to self-start and work independently.

**What to expect at Autism Nova Scotia...**
- **You’ll make a difference.**_

You’ll be surrounded by passionate and committed individuals who work together to improve quality of life through our services.
- **You’ll celebrate the uniqueness of all individuals.**_
- **You’ll find a place to grow and develop.**_

We support professional development through training courses, related conferences, consultancy and Autism Accreditation programs to help our professionals working with autistic people gain the knowledge they need. With a lot of opportunity for professional development and collaborative projects, you’ll continue to grow and learn throughout your career.

**Job Types**: Full-time, Contract

**Benefits**:

- Dental care
- Flexible schedule
- Life insurance
- Paid time off
- Vision care

Schedule:

- 8 hour shift

**Experience**:

- Human Resources: 1 year (required)

Work Location: In person

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