Office Coordinator

2 weeks ago


Victoria, Canada THE GREATER VICTORIA PERFORMING ARTS FESTIVAL ASSOCIATION Full time

Are you looking for a meaningful challenge? Do you share a passion for encouraging the performing arts in Greater Victoria? Do you want to be an essential contributor to one of Canada's oldest and largest performing arts festivals?

The Office Coordinator is a paid full time position to perform the administrative duties around planning and executing the annual Festival, and to support the Board of Directors. Reporting to the Festival Manager, your core responsibilities can be grouped into 4 areas:

- **Event planning & operation**: Our Festival welcomes thousands of performers, audience members and volunteers to venues across the city. You will work closely with our Section Heads in preparing venues, performance schedules and supplies for sessions and concerts. In conjunction with Section Heads you will also assist performers chosen to compete at Provincial and National Festivals
- **Volunteer management**: maintain a contact database of Festival volunteers
- **Financial transactions**: Perform basic bookkeeping duties, deposit cheques, pay invoices, manage cash at events and assist in year end accounting support for the Treasurer
- Beyond the core activities, work with the Festival Manager and Board Executive to contribute flexibly as required

**Qualifications/Capabilities**
- Minimum 2 years related work experience
- Ability to work as part of a team, deliver on time and adapt to shifting priorities
- Ability to work independently and multi-task when needed, with effective problem-solving skills
- Excellent communication skills, both verbal and written
- Willingness and curiosity to learn
- Must be detail oriented with a commitment to accuracy
- Good working knowledge of Microsoft Word & Excel, Zoom, and comfort with computer systems

**Preferred Skills**
- Experience with arts organisations or as a performer an asset
- Practical bookkeeping experience an asset

**Additional Notes**
Please include a cover letter and resume telling us why you are a great fit for Festival referring to the duties and qualifications listed above. The position is available immediately. Compensation is $25.00/hr (3 month probation period) with 2 weeks paid vacation (pro-rated), free parking, flexible work arrangement and benefits contributions.

The Greater Victoria Performing Arts Festival Association hires on the basis of merit and is committed to employment equity, diversity and inclusion.

We thank all applicants, but only those considered for an interview will be contacted.

**Job Types**: Full-time, Permanent

**Salary**: From $25.00 per hour

**Benefits**:

- Extended health care
- On-site parking
- Work from home

Flexible Language Requirement:

- French not required

Schedule:

- Monday to Friday

COVID-19 considerations:
The office space conforms to WorkSafeBC Covid-19 office protocols

Work Location: Hybrid remote in Victoria, BC V8P 2P1


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