Front Desk Receptionist

3 weeks ago

Surrey, Canada Allteck Limited Partnership Full time

Allteck is seeking a part-time Front Desk Receptionist to join our team in Surrey

This position would be a great fit for a stay at home parent looking to work during school hours. 9-9:30 - 2-2:30. We offer three (3) weeks vacation to start plus an excellent company paid benefits program.

**Role**:
The Front Desk Receptionist, reporting to the Executive Assistant, will be the first point of contact for visitors and callers to our Corporate Head Office. This role will perform a variety of duties in support of company administration such as, operating the switchboard, processing mail and courier, and monitoring reception. This role will also be responsible for a wide variety of administrative duties in support of the Executive Assistant, Executive Management Team (EMT) and other senior management

**Responsibilities**:

- Perform all duties required while fostering a positive team environment that is focused on exceptional service for both internal and external clients.
- Present a positive and professional image of the organization to all visitors, suppliers, telephone inquiries, and other interactions
- Manage switchboard by screening incoming calls and forwarding to the appropriate departments, or taking messages when required
- Help maintain workplace security by issuing, checking, and collecting badges, maintaining visitor logs and directing clients as needed.
- Refer all inquiries to the appropriate individuals, divisions, or departments across the organization.
- Administer and manage inbound/outbound mail and couriers including opening and distribution
- Work with our IT department to maintain all office equipment such as copiers, printers, and postage machines
- Ensure reception, meeting rooms, coffee stations and kitchen areas are maintained and kept in tidy and presentable manner and have all necessary supplies
- Maintain the stationery supply room by keeping supplies stocked at the proper levels and the room neat and tidy
- Complete Visas, personal expenses, receipts, and other accounts payable coding as required
- Retrieve and maintain documents from electronic and hard copy filing system
- Provide direct administrative support to the Executive Assistant and the Executive Management Team (EMT).
- Assist with the coordination of meetings, seminars, workshops, special projects, and staff events.
- Prepare draft reports, background documentation, and research; in Word and Excel, as well as prepare presentations using PowerPoint, Adobe
- Maintain confidential records when compiling information from a variety of sources.
- Performing other related duties, as assigned

Education, Training and Experience:

- Grade twelve education and one to two years of recent related experience, or an equivalent combination of education, training, and experience
- Administrative post-secondary training or Administrative Professional Certificate is considered an asset
- Experience working with executive and senior management is considered an asset.

**Skills and Abilities**:

- Excellent written and verbal communication skills with all levels of the organization
- Superior telephone manners and customer service skills
- Ability to contribute positively to the team as well as the entire organization
- Knowledgeable and proficient use of computers (PC) and computer software programs (Microsoft Suite, including Word, Excel & Teams)
- Ability to work independently and in cooperation with others
- Ability to operate office related equipment
- Strong time management and organizational skills
- Strong attention to detail
- Willingness to jump in to help other departments when needed
- Ability to work in a high paced environment
- A forward thinker with strong problem-solving skills and the ability to think outside the box
- Ability to adapt to an ever-changing environment
- Marketing experience an asset

**Job Types**: Part-time, Permanent
Part-time hours: 25 per week

**Salary**: From $28.00 per hour

**Benefits**:

- Casual dress
- Company events
- Dental care
- Employee assistance program
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- RRSP match
- Vision care
- Wellness program

Schedule:

- Day shift
- Monday to Friday

Ability to commute/relocate:

- Surrey, BC V4N 3P9: reliably commute or plan to relocate before starting work (required)

**Education**:

- Secondary School (preferred)

**Experience**:

- Front desk: 1 year (preferred)
- Administrative experience: 1 year (preferred)

**Language**:

- English (preferred)

Shift availability:

- Day Shift (preferred)

Work Location: In person

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