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Executive Assistant to The Vice-president Finance
7 days ago
Job Category
M&P - Excluded M&P
Job Profile
XMP - Administration, Level C
Job Title
Executive Assistant to the Vice-President Finance and Operations
Department
Finance and Operations Leadership | VP Finance and Operations
Compensation Range
$6, $10,433.50 CAD Monthly
The Compensation Range is the span between the minimum and maximum base salary for a position.
The midpoint of the range is approximately halfway between the minimum and the maximum and represents an employee that possesses full job knowledge, qualifications and experience for the position.
In the normal course, employees will be hired, transferred or promoted between the minimum and midpoint of the salary range for a job.
Posting End DateSeptember 15, 2023
Note:
Applications will be accepted until 11:59 PM on the day prior to the Posting End Date above.
Job End Date
At UBC, we believe that attracting and sustaining a diverse workforce is key to the successful pursuit of excellence in research, innovation, and learning for all faculty, staff and students.
Our commitment to employment equity helps achieve inclusion and fairness, brings rich diversity to UBC as a workplace, and creates the necessary conditions for a rewarding career.
Job Description Summary
The Executive Assistant to the Vice-President Finance and Operations ("VP, FO") is responsible to lead and execute on the administrative objectives that will support strategic and operational priorities identified by the VP, FO and the Sr.
This position is responsible for understanding the scope and responsibility of the VPFO and taking the initiative on projects and partnering with other Executive Assistants, including the EA to the VPHR, to deliver on administrative improvements for coordination with the secretary of Board of Governors.
A clear understanding of the VPFO portfolio, the UBC and VPFO strategic plan, related to working on Board of Governors documents is critical to effectively support the VP Finance and Operations.
The Executive Assistant to the VP is the primary contact for the Office of the VP, FO, liaising with the University community including the Office of the President, the offices of UBC Vice-Presidents, Faculties and external contacts to the University, including but not limited to government, major donors and other Universities.
The position is a first point of contact for senior leaders external to the organization and must be able to handle complex and stressful situations with tact, efficiency and poise.
Organizational StatusReports to and supports the Vice President, Finance and Operations.
The position liaises with the Office of the President, the UBC Board of Governors, University Vice-Presidents in addition to the Sr.
Works closely with the Sr.
Leaders in the VPFO and has a dotted line (matrix) reporting relationship with the VPFO Administration Team Lead to ensure functional alignment of the Office of the VPFO in partnership with the Senior Manager Human Resources, VPFO.
Work Performed
Responsible for the strategic top-level management of the time and day-to-day management of the Vice President, Finance & Operations utilizing appropriate judgment in all actions, use of the Vice-President, Finance & Operations time, and handling or routing requests appropriately.
Works closely with and carries out all duties and responsibilities as required by the VP, FO with the utmost tact, discretion and confidentiality.
Works with the VP Finance and Operations to strategically analyze and manage the VP, FO's commitments and assesses requests for non-routine meetings exercising judgment as to the best use of the VP FO's time, based on the incumbents knowledge of current priorities within the portfolio.
Provides operational leadership and guidance to the Office; responsible for the effective functional alignment of the office, including keeping the VPFO Administration Team Lead of priorities that align to the VP, FO's mandate.
Delegates work assignments as required to the VPFO Administration Team Lead to fulfill obligations for the Office of the VPFO.
Manages the UBC Board of Governors submissions fro-
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