Executive Assistant to the President

2 weeks ago

vancouver, Canada Expert Recruiters Inc. Full time

Executive Assistant

Our client is looking for a professional Executive Assistant to join their team.


What Your Impact Will Be

The role supports the Presidents schedule by providing administrative services which are of a confidential and sensitive nature. The EA responds to a wide range of general and confidential inquiries; liaises with internal and external contacts; monitors and initiates follow-up actions that support the Presidents itinerary; prepares correspondence; and processes financial administration activities. The role has primary responsibility for coordinating and maintaining the Presidents appointments calendars; scheduling regular meetings; and event management and organizing the Presidents travel arrangements.


Where is it based?

Vancouver. BC.


Responsibilities

  • Establishes and maintains President’s schedule, using discretion and judgment as to when and who should meet with the President and prioritizes information flow.
  • Assists the President’s Office in interacting with executives, management, and staff.
  • Manages President's travel, speaking engagements as well as expense reimbursements.
  • Prepares for Executive Committee, Board of Governors, Annual General Meeting. This includes co-ordinating and establishing meeting dates and times, tracking attendance, notifying appropriate staff and members, providing background / package material in advance of the meetings, attending meetings, taking, and distributing minutes.
  • Research new member background information, and prepare document(s) for approval at Executive/Board meetings
  • Liaise with various Executive Committee members of various issues/topics
  • Assist with prospective member sales funnel - scheduling meetings with staff, organizing approval and nominations.
  • Assist with new member onboarding
  • Nominations Committee – assist with the nominations process for Board & Executive. Maintain schedule of terms, new members, resignations, and schedule meetings of Nominations committee, as necessary.
  • Assist with scheduling events, speakers, and providing onsite support when necessary.
  • Respond to emails/telephone inquiries from staff and external contacts.


Must Haves


  • 3+ years of Executive Assistant Experience
  • Strong Calendar Management Skills
  • Competence in recording and transcribing meeting minutes.
  • Extensive knowledge of MS office (Word, Excel, Outlook)
  • Proficient verbal and written communication skills, capable of assisting with communications tasks as required.
  • Proficiency in effective time management skills, including prioritization, task delegation, and meeting deadlines.
  • Strong interpersonal abilities to establish a broad network of relationships with both internal and external contacts.
  • Capacity to uphold strict confidentiality, demonstrating mature judgment, tact, and discretion.
  • Exceptional organizational skills with an adept ability to prioritize tasks effectively.


What is in it for you?

70k-85k Salary

Benefits Package

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