HR Coordinator

6 months ago

Cambridge, Canada Glen Dimplex Americas Full time

About Us

Focused on leading the transition to a sustainable future, Glen Dimplex Americas is enhancing the moments that matter in life with a commitment to delivering the best design and efficiency in the areas of temperature control and comfort creation. With operation throughout North America the success of the Glen Dimplex Americas organization is a testament to the strength of our people and investment in innovation and technology.
Our portfolio of industry recognized brands includes Dimplex, Cadet and Faber. Together these brands provide complete product offerings in the residential and commercial comfort categories, ranging from electric heaters, to fireplaces and controls.

Glen Dimplex Americas is a division of the Glen Dimplex Group - the world's largest manufacturer of electrical heating, which holds significant global market positions in domestic appliances, heating, cooling, ventilation, and renewable energy solutions. Headquartered in Dublin, Ireland the Glen Dimplex Group privately owns over 40 brands with operations in 80 countries.

Our Values
We Think Customer - we aim to put our customers at the center of everything we do, taking time to understand their needs; creating solutions that meet and exceed their expectations, enhancing everyday moments
We Care About People - we recognize the power of a community with a common purpose; empathizing with others’ point of view and acting with integrity to create a safe and healthy environment
We Value Innovation - we are building a better future day by day; developing innovations that will create quality, consumer-centric, sustainable solutions
We Keep it Simple - we make the complex simple by driving out inefficiencies; which enables us to be agile, responsive and to get the job done

The Opportunity
Reporting to the Chief Human Resources Officer (CHRO), the Human Resources (HR) Coordinator will enjoy a variety of tasks that will expose them to all facets of human resources as they provide support to the whole HR team and a diverse client group.
This is a great opportunity to learn in a fast-paced environment

**In this role you will**:
The duties and responsibilities described below will be executed with the support of the local HR Representatives:
**Recruitment & Onboarding**:

- Support recruitment process, including participating in discovery sessions, posting job ads, conducting initial phone screens & schedule interviews
- Conduct reference checks
- Support HRBPs as needed with offer letters
- Support various onboarding initiatives, including documentation requirements, scheduling, training administration and follow-through of the Onboarding Checklist
- Conduct HR Onboarding for all new hires in our Head Office location
- Update & maintain ‘Internal Available Jobs’ monthly communication poster
- Create new employee profiles in Ceridian HRIS

HRIS Support
- Ownership and administration of HR systems such as Ceridian, HRdownlaods, JotForms, HR SharePoint page, Visio, etc.
- Support PTO balance inquiries (vacation, sick, personal days)
- Respond to general Ceridian inquiries (password resets, how-to’s etc.)
- General HRIS related transactions inclusive of all employee master data entries
- Employee SAP setup for expenses as requested

HR Administration
- General HR administration duties, including the tracking, validating, and filing of employee documents and lifecycle change requirements
- Support the creation of updated work instructions
- Update Organizational charts as required
- Birthday & Anniversary program administration
- Support ‘Employee Spotlight’ reward program

General
- Support the HR Team with various HR projects & programs, such as change-management projects, People & Culture initiatives etc.
- Vacation coverage of payroll processes as needed
- Assist with the creation of HR Training Documents
- Lead Employee Engagement Committee initiatives for your location
- Organize employee events for the Head Office location and support HRBPs at other locations as needed
- Support the CHRO with administration including but not limited to expenses and PowerPoint presentation creation and editing
- All other duties as assigned

What You Need
- 2 years’ experience in Human Resources, providing administrative and general support
- Superior organizational skills with strong attention to detail
- Great attitude with a strong desire to learn
- Proficient with Microsoft Office; previous exposure to HRIS systems a strong asset

Working Conditions
- Hybrid work environment with core in office days of Tuesday - Thursday
- May be required in office ad hoc on Monday and Fridays

What We Offer
Core Total Rewards
- Fully funded Group Benefits (medical, dental, vision, life insurance, dependent life, AD&D, short term disability, & long term disability)
- Group RRSP with 100% Employer Match up to 4%
- Portable Benefits, Consult +, and Telus Pharmacy Group
- 3 Weeks Vacation Immediately
- Employee Assistance Program
- Workplace Wellness Prog

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