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Administrative Coordinator, Awards

2 months ago

Toronto, Canada University of Toronto Full time

**Date Posted**:01/17/2023
**Req ID**: 29319
**Faculty/Division**: Temerty Faculty of Medicine
**Department**: Department of Medicine
**Campus**: St. George (Downtown Toronto)
**Position Number**: 00053325

**Description**:
**About us**:
Home to over 40 departments and institutes, the University of Toronto's Temerty Faculty of Medicine lies at the heart of the Toronto Academic Health Science Network and is a global leader in ground-breaking research and education, spanning clinical medicine, basic science and the rehabilitation sciences sectors.

**Your opportunity**:
The Department of Medicine (DOM) is one of the largest in North America, with 830 full-time faculty members, 1,000 postgraduate trainees, and 20 specialty and sub-specialty divisions located across six fully-affiliated hospitals, four community-affiliated hospitals and more than a dozen additional clinical practice sites. We are a powerhouse of medical research, with more than $162-million in annual research funding. This research generates new knowledge with the goal of meaningfully impacting internal medicine training and the care and health outcomes of patients and their families.

**Your responsibilities will include**:

- Determining logístical details and activities for events and programming
- Conducting post-event evaluation, analysis and recommendations for changes
- Researching and analyzing potential research awards and prizes and recommending academics for nomination
- Supporting committees and writing summaries of committee decisions and writing nominations for various awards

**Essential Qualifications**:

- Advanced College Diploma (3 years) or acceptable combination of equivalent experience
- Minimum three years' experience in event coordination, including registration and post-event evaluation, within a University, teaching hospital or comparable environment
- Demonstrated experience coordinating event logistics and supporting committees
- Experience in the administration and coordination of awards
- Experience drafting, editing, formatting event marketing materials and writing award nominations
- Experience liaising with internal and external stakeholders, including vendors
- Advanced proficiency in Microsoft Office Suite and web based video conference platforms (Zoom, Teams)
- Excellent communication (verbal and written), interpersonal and organizational skills
- Strong time management skills, and the ability to deliver high quality work in an environment of overlapping time-sensitive tasks
- Customer service oriented, and the ability to communicate information in a professional manner
- Creative and a self-starter
- Demonstrated accuracy and attention to detail
- Proven ability to collaborate and work effectively, and the ability to relate to diverse groupsof people

**To be successful in this role you will be**:

- Communicator
- Insightful
- Organized
- Procedural
- Resourceful

**Closing Date**: 02/07/2023, 11:59PM ET
**Employee Group**: USW
**Appointment Type**: Budget - Continuing
**Schedule**: Full-Time
**Pay Scale Group & Hiring Zone**:
**Job Category**: Administrative / Managerial
**Recruiter**: Dinuka Perera

**Lived Experience Statement

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