Administrative Assistant, Office of the AVP Advancement
Found in: Talent CA C2 - 1 week ago
Reporting to the AVP Advancement, the Administrative Assistant is responsible for providing discreet, tactful, organized and highly confidential administrative support.
The incumbent will have initiative, be self-directed and self-motivated, acting with minimal supervision. Working in a fast-paced environment, the incumbent will use highly developed interpersonal, organizational and communication skills, to ensure the effective and efficient day-to-day operation of the office.
Major Responsibilities:
- Provide discreet and tactful service as the point of contact for the Office of the AVP Advancement
- Manage the confidential schedules of the AVP; prioritize calendar and correspondence so emergent issues are addressed in a timely manner and customer service for the Office of the AVPA is kept at a high level.
- Provide confidential administrative support including managing appointments and meetings, making travel arrangements, preparing meeting materials, agendas and meeting minutes; sorting, tracking and directing correspondence; addressing enquiries; drafting correspondence; maintaining a comprehensive and efficient filing and reliable bring-forward system
- Organize workflow and determine priorities in order to meet the needs and requirements of assigned area; independently and proactively resolve day-to-day problems; handle politically sensitive materials and redirect to the appropriate parties to manage
- Provide confidential administrative support to the team and individuals that manage faculty donor information.
- Provide logistical support to the Office of the AVPA during executive searches, including securing the calendars of internal stakeholders during candidate visits, arranging campus and real estate tours, etc. Assist in conducting reference checks.
- Prepare HR requisitions for AVPA approval
- Reconcile purchasing cards for the AVPA and the senior team as required; reconcile reimbursements; create web requisitions.
- Procure and maintain office supplies and equipment
- Manage special projects with initial direction from the Associate Vice-President, Advancement. Take charge of assignments with little or no direction, and bring them to conclusion
- External facing position with regular donor interactions requiring
- Prepare various reports including cheque requisitions, web requisitions, expense reports, assign financial codes, help monitor financial commitments and expenditures, prepare and review all invoices for AVPA approval.
QUALIFICATIONS
Required Knowledge/Skills:
This position requires a high degree of initiative and meticulous attention to detail. As well it is required that the incumbent possess a professional attitude, maturity, diplomacy, tact, discretion, confidentiality, and strong conceptual skills.
- A minimum of 5-10 years of related administrative experience supporting a senior-level manager.
- Bachelor’s Degree
- Ability to work strategically and cooperatively with members of the university community.
- Excellent communication and interpersonal skills.
- Excellent command of the English language; outstanding ability to draft complex documents and correspondence that are clear, concise and with the appropriate tone; ability to editorialize and correct.
- Ability to work under tight deadlines, often while changing focus.
- Excellent organizational skills and recordkeeping.
- Ability to make effective decisions and problem solve; resourceful.
- Advanced computer literacy skills and the ability to learn/use multiple software programs.
- Ability to work independently and direct one’s own time management to accomplish goals, as well as the ability to work effectively within a team environment.
-
Administrative Assistant, Office of the Vice-President, Research
Found in: Talent CA C2 - 7 days ago
Kamloops, Canada Thompson Rivers University Full timeDUTIES The Administrative Assistant, Office of the Vice-President, Research provides professional, managerial and administrative support to the Associate Vice-President, Graduate Studies and Student Research ("AVP") and Vice-President, Research ("VPR"). The Administrative Assistant is responsible for providing discreet, tactful, organized and highly...
-
Administrative Assistant, Office of the Provost and Vice-President Academic
Found in: Talent CA C2 - 7 days ago
Kamloops, Canada Thompson Rivers University Full timeDUTIES Reporting to the Senior Executive Manager, the Administrative Assistant is responsible for providing executive level confidential administrative support to the Provost’s Office and assisting with the management and administration of day-to-day operations. The role is demanding, and the Administrative Assistant must have the ability to effectively...
-
Administrative Assistant, Office of Equity
9 hours ago
Kamloops, Canada Thompson Rivers University Full timeApplication Restrictions- Open to both Internal and external- Job Type- Support Staff (CUPE)- Posting In effect from- 30/5/2023- Closing Application Date- 13/6/2023- Closing date for internal CUPE applicants- 13/6/2023Applications will be reviewed commencing the “closing date for internal CUPE applicants” and may continue until the position is filled. -...
-
Partner Administrative Assistant
3 days ago
Kamloops, Canada KPMG-Canada Full time**Overview** You've got big plans. We have opportunities to match, and we're committed to empowering you to become a better you, no matter what you do. When you join KPMG you'll be one of over 227,000 professionals providing audit, tax, advisory and business enablement services across 146 countries. With the support to do things differently, grow...
-
Office & Sales Administrator
6 days ago
Kamloops, Canada Highbridgehumancapital Full timeThe Organization: Founded in 2017, We Are One Composites is a locally owned and operated composite manufacturing company focused on production of high quality, carbon fibre rims, components and mountain bike, The Arrival. We Are One Composites is a proud Canadian manufacturer pioneering the composite manufacturing space in the mountain bike industry. We Are...
-
Office & Sales Administrator
7 days ago
Kamloops, Canada Highbridgehumancapital Full timeThe Organization: Founded in 2017, We Are One Composites is a locally owned and operated composite manufacturing company focused on production of high quality, carbon fibre rims, components and mountain bike, The Arrival. We Are One Composites is a proud Canadian manufacturer pioneering the composite manufacturing space in the mountain bike industry. We Are...
-
Office & Sales Administrator
2 weeks ago
Kamloops, Canada Highbridgehumancapital Full timeThe Organization: Founded in 2017, We Are One Composites is a locally owned and operated composite manufacturing company focused on production of high quality, carbon fibre rims, components and mountain bike, The Arrival. We Are One Composites is a proud Canadian manufacturer pioneering the composite manufacturing space in the mountain bike industry. We Are...
-
Office Assistant
7 days ago
Kamloops, Canada Central Interior Pumps Ltd. Full time**CENTRAL INTERIOR PUMPS LTD**: - Protectors of Groundwater_ **About Us** **Employment Posting** **Position**: Office/Administrative Assistant **Work Location**: Kamloops **Job Summary** - answer phones, collect client and job details, organize. relay to technicians, create job files - regularly clean and organize office and shop - pick up and deliver...
-
Administrative Assistant
7 days ago
Kamloops, Canada SMS Equipment Inc. Full timeAt **SMS Equipment**, our **Administrative Assistant** is responsible for presenting SMS Equipment in a professional manner. The **Administrative Assistant** is a professional member of the SMS team who reflects the image of the Company through dress, manner and speech, and as such exhibits pro-active skills to enhance job performance. This position is based...
-
administrative officer
Found in: Talent CA 2 C2 - 7 days ago
Kamloops, Canada Kami Cabs Ltd. Full timeEducation: Secondary (high) school graduation certificateExperience: 7 months to less than 1 yearTasksReview and evaluate new administrative procedures Delegate work to office support staffEstablish work priorities and ensure procedures are followed and deadlines are metCarry out administrative activities of establishmentCo-ordinate and plan for office...
-
Strata Administrative Assistant
2 days ago
Kamloops, Canada Columbia Property Management Ltd. Full timeDue to our continued growth, we are excited to announce that we have an opportunity in Strata Administration/Coordination. If you are personable, professional, self-starter, with all-star organizational skills, we would love to hear from you. **Sample of responsibilities**: - Effective communication with all clients (Strata Councils and Owners) as well as...
-
administrative officer
Found in: Talent CA 2 C2 - 2 days ago
Kamloops, Canada Kami Cabs Ltd. Full timeEducation: Expérience: EducationSecondary (high) school graduation certificateTasksReview and evaluate new administrative procedures Delegate work to office support staffEstablish work priorities and ensure procedures are followed and deadlines are metCarry out administrative activities of establishmentCo-ordinate and plan for office services such as...
-
Research Development Officer
Found in: Talent CA C2 - 7 days ago
Kamloops, Canada Thompson Rivers University Full timeDUTIES The Office of the Vice-President Research (OVPR) provides comprehensive support for research creation and translation, overseeing external funding applications and serving as the central hub for institutional grant proposals, contracts, and awards. The Research Development Officer (RDO) plays an integral role in advancing institutional research...
-
Strata Administrative Assistant
4 days ago
Kamloops, Canada Columbia Property Management Ltd. Full timeDue to our continued growth, we are excited to announce that we have an opportunity in Strata Administration/Coordination. If you are personable, professional, self-starter, with all-star organizational skills, we would love to hear from you. Sample of responsibilities: Effective communication with all clients (Strata Councils and Owners) as well as...
-
Administrative Assistant
1 day ago
Kamloops, Canada Guerrilla Consulting LTD Full timeBusy Kamloops company is in immediate need for an administrative assistant with a focus on billing as well as other day to day financial activities. Your focus will be working closely with other members of the team as well as across the organization to perform your daily duties. Whilst training is provided the below characteristics are a MUST: 1. High...
-
Office and Sales Administrator
Found in: Jooble CA O C2 - 1 week ago
Kamloops, BC, Canada Highbridgehumancapital Full timeThe Organization: Founded in 2017, We Are One Composites is a locally owned and operated composite manufacturing company focused on production of high quality, carbon fibre rims, components and mountain bike, The Arrival. We Are One Composites is a proud Canadian manufacturer pioneering the composite manufacturing space in the mountain bike industry. We...
-
Le Estcwicwéy̓ Administrative Assistant
1 day ago
Kamloops, Canada Tk’emlúps te Secwepemc Full time**JOB POSTING** **POSITION TITLE**:Le Estcwicwéy̓** **Administrative Assistant*** **DEPARTMENT**:Le Estcwicwéy̓** **SUPERVISOR**:Le Estcwicwéy̓ Department Manager(s)** **TERMS: Full-Time, One Year Term With The Chance of Extension** **REFERENCE #: 2024-035** **PURPOSE OF POSITION**: The Administrative Assistant is responsible for providing a...
-
Administrative & Support Services Assistant
2 days ago
Kamloops, Canada Thompson-Nicola Regional District Full timeJob Title- Administrative & Support Services Assistant- Job Type- Full-time- Union- BCGEU- # of work hours per week- 35- Location- Kamloops, BC V2C 2A9 CA (Primary)- Job Description**About the Thompson-Nicola Regional District** Encompassing an unparalleled geographic region in the heart of British Columbia, the Thompson-Nicola Regional District (TNRD)...
-
Administrative & Support Services Assistant
9 hours ago
Kamloops, Canada Thompson-Nicola Regional District Full time**Thompson-Nicola Regional District** **Administrative & Support Services Assistant**: **About the Thompson-Nicola Regional District** Encompassing an unparalleled geographic region in the heart of British Columbia, the Thompson-Nicola Regional District (TNRD) offers the best of both worlds. Urban life within vibrant communities and outlying rural regions...
-
Administrative Assistant
2 days ago
Kamloops, Canada Urban Systems Full time**About the Opportunity** If you're a self-starter who is motivated by providing top-notch service and support, our Kamloops branch is looking for someone to join us as an Administrative Assistant Do you like changing from task to task throughout your day? Can you stay calm in the face of changing priorities while keeping a welcoming and upbeat tone? If...