Admin Assistant Clm Post Anaesthetic Care Unit

4 weeks ago

Toronto, Canada Unity Health Toronto Full time

This position will be reporting to the Clinical Leader Manager of PACU, Surgical Day Care, and Pre-Admission Facility. In this role, the Administrative Assistant will provide administrative and secretarial support to the CLM of PACU, SDC, PAF (FTE 0.5) and scheduling (FTE 0.5).

The primary role of an Administrative Assistant is to coordinate the intake process, provide secretarial support for clinical and operational aspects, and provide secretarial support to the department.

**DUTIES & RESPONSIBILITIES**:

- Provides organizational and administrative support to the Program Leadership and Staff including: preparing correspondence (e.g. letters, memos), sorting mail, preparing spreadsheets, filing, and updating employee information.
- Arranges Courier services, photocopying, ordering supplies, equipment maintenance, preparing and typing document, packages and presentations and monitoring office activities.
- Schedules meetings, books rooms through the hospital¿s scheduler Plus system, records and distributes minutes, agendas and other materials.
- Takes minutes at meetings.
- Assists Leadership with the maintenance of the staff scheduling system.
- Responsible for administrative staff payroll preparation, entry and follow up reports/ staffing activities. Supports payroll across all areas.
- Oversees/coordinates events and arranges meetings.
- Types and provides assistance with the preparation of research documents, teaching materials for managers and program staff.
- Creates slides, handouts, presentation materials
- Arranges for interviews and prepares interview packages
- Maintains files and staff database summaries for training and certification
- Manages data entry of biweekly payroll
- Assists with execution of departmental events by booking rooms, catering, arranging advertising, and room set up and take down
- Continuously seeks opportunities for quality improvement
- Provides excellent customer service and serves as a front-line representative and communication relay person for the department
- Other responsibilities as requested.

**QUALIFICATIONS**:

- Graduate of a recognized office Administration program and /or equivalent combination of education and experience
- Minimum of 2 years¿ previous administrative experience in a Hospital setting required.
- Previous experience with schedules preferred
- Proven computer ability with advanced knowledge of Microsoft Word, Excel, Power Point, Empath, Electronic mail and internet.
- Typing/word processing skills at the 60 wpm level
- Excellent interpersonal, communication (good written and oral English Language skills), organizational and customer service skills.
- Knowledge of managing highly prioritized projects simultaneously in order to ensure all projects are running smoothly
- Demonstrates initiative, is self-starter and able to work independently.
- Demonstrates the ability to problem solve and multi-task in a busy environment.
- Demonstrates the ability to work effectively in a team environment.
- Demonstrates an understanding of the Hospital's mission and values
- Knowledge of medical terminology is an asset
- Must have excellent attendance/punctuality record

  • Admin Assistant Physician Respirology Admin

    3 weeks ago

    Toronto, Ontario, Canada Providence Health Care Full time

    Admin Assistant Physician Respirology Admin (Job ID: 4533)The Admin Assistant formally reports to the Clinical Leader Manager (CLM) while providing day-to-day clinical and administrative support to a physician, or group of physicians. The Admin Assistant coordinates daily activities of the physician's office/clinic and ensures smooth functioning of the...

  • Admin Assistant Clm Oncology/infectious Diseases

    4 weeks ago

    Toronto, Ontario, Canada St Michael's hospital Full time

    Admin Assistant CLM Oncology/Infectious Diseases (Job ID: 4651)This challenging position will be reporting to the Clinical Leader/Manager of Medical Daycare/Oncology/Infectious Diseases. In this role, the Administrative Assistant will be an integral part of the Team, ensuring optimal care for patients, family and staff. Duties will include but not limited...

  • Admin Assistant Department Trauma

    1 month ago

    Toronto, Ontario, Canada Providence Health Care Full time

    Admin Assistant Department Trauma & Neurosurgery Admin (Job ID: 4350)DESCRIPTION:One of two Administrative Assistant for the Neurovascular program formally reports to the Clinical Leader Manager (CLM) while providing day-to-day clinical and administrative support to the Neurovascular team. The Administrative Assistant coordinates daily activities of the for...

  • Admin Assistant Clm Trauma

    1 month ago

    Toronto, Canada St. Michael's Hospital Full time

    This position will be reporting to the Clinical Leader Manager of Trauma & Neurosurgery Intensive Care Unit (TNICU) & Wound Care Team. In this role, the Administrative Assistant will provide administrative support to the CLM of the TNICU & The Wound Care Team. **DUTIES & RESPONSIBILITIES**: Provides organizational and administrative support to the Program...

  • Clerical Assistant

    1 month ago

    Toronto, Ontario, Canada Providence Health Care Full time

    Clerical Assistant - In Patient, Acute Psychiatry Admin (Job ID: 4347)Unity Health Toronto, comprised of Providence Healthcare, St. Joseph¿s Health Centre and St. Michael¿s Hospital, works to advance the health of everyone in our urban communities and beyond. Our health network serves patients, residents and clients across the full spectrum of care,...

  • Admin Assistant Physician

    1 month ago

    Toronto, Canada St. Michael's Hospital Full time

    The Multiple Sclerosis (MS) Clinic is part of the Mobility Program at St. Michael’s Hospital. In addition to its primary focus on the diagnosis and treatment of patients living with MS, the clinic is home to numerous research studies led by innovative clinician scientist staff. The primary role of the Admin Assistant - Physician is to provide clinical and...

  • Admin Assistant Clm Trauma

    1 month ago

    Toronto, Canada St. Michael's Hospital Full time

    This position will be reporting to the Clinical Leader Manager of Trauma & Neurosurgery In-Patient and Out-Patient Clinics. In this role, the Administrative Assistant will provide administrative support to the CLM of the Trauma & Neurosurgery in-patient and out-patient areas. **DUTIES & RESPONSIBILITIES**: - Provides organizational and administrative...

  • Admin Assistant Physician Neurophysiology

    1 month ago

    Toronto, Ontario, Canada St Michael's hospital Full time

    Admin Assistant Physician Neurophysiology (Job ID: 4386)The Administrative Assistant formally reports to the Clinical Leader Manager (CLM) while providing day-to-day clinical and administrative support to a physician, or group of physicians. The Administrative Assistant coordinates daily activities of the physician's office/clinic and ensures smooth...

  • Business Analyst with Clm

    4 days ago

    Toronto, Canada diverse team Full time

    **Job Title: Business Analyst with CLM** **Location: Toronto, ON (Ontario) Canada****: - Hybrid** **Full Time** **Important Points**: - **Must be authorized to work in Canada on Full Time.**: - **Ready to be onsite as Hybrid Model**: - **Must have LinkedIn Id**: - **All required skills must be mentioned in resume** **Required Skills**: - **BA...

  • Admin Assistant Clm Trauma

    1 month ago

    Toronto, Canada St. Michael's Hospital Full time

    Provides administrative support to the Trauma & Neurosurgery ICU Clinical Leader/Manager and Trauma Services portfolio. In this role, the Administrative Assistant - CLM will be an integral part of the Trauma & Neurosurgery team, ensuring optimal care for patients, visitors and staff. **DUTIES & RESPONSIBILITIES**: - Schedules meetings, books rooms through...

  • Care & Transitions Facilitator Gim

    1 month ago

    Toronto, Canada Unity Health Toronto Full time

    The Care & Transitions Facilitator is a practitioner in the General Internal Medicine program that is results oriented and committed to enhance the quality of patient care within a complex health, social and fiscal environment. As a clinical expert, you will be instrumental in coordinating the use of clinical resources for inpatient cases. Working...

  • 916066 Care & Transitions Facilitator - General

    1 month ago

    Toronto, Canada St. Michael’s Hospital Full time

    The Care & Transitions Facilitator is a practitioner in the Specialized Complex Care (SCC) program that is results oriented and committed to enhance the quality of patient care within a complex health, social and fiscal environment. As a clinical expert, you will be instrumental in coordinating the use of clinical resources for inpatient cases. Working...

  • Care & Transitions Facilitator, General Internal

    2 months ago

    Toronto, Canada St. Michael's Hospital Full time

    The Care & Transitions Facilitator is a practitioner in the General Internal Medicine program that is results oriented and committed to enhance the quality of patient care within a complex health, social and fiscal environment. As a clinical expert, you will be instrumental in coordinating the use of clinical resources for inpatient cases. Working...

  • Admin Assistant Physician Cardiology Admin

    2 months ago

    Toronto, Canada St. Michael's Hospital Full time

    The Administrative Assistant formally reports to the Clinical Leader Manager (CLM) while providing day-to-day administrative support to a physician, or group of physicians for the Division of Cardiology. The Administrative Assistant coordinates daily activities of the physician’s academic office and coordinates with Clinical admin staff to ensure smooth...

  • Care & Transitions Facilitator - Gen. Surg/gastro

    1 month ago

    Toronto, Canada St. Michael's Hospital Full time

    The Care & Transitions Facilitator is a practitioner in the Specialized Complex Care (SCC) program that is results oriented and committed to enhance the quality of patient care within a complex health, social and fiscal environment. In this role, you will be supporting **16CN (GI/General Surgery/Plastics) and 8PGT (Hematology/Oncology)** Inpatient Units. As...

  • Admin Assistant Physician

    2 weeks ago

    Toronto, Ontario, Canada St Michael's hospital Full time

    Admin Assistant Physician - Cardiovascular Surgery (Job ID: 4763)The Administrative Assistant formally reports to the Clinical Leader Manager (CLM) while providing day-to-day administrative support to a physician, or group of physicians for the Division of Cardiovascular Surgery.The Administrative Assistant coordinates the daily activities of the physician's...

  • Care & Transitions Facilitator - Hlv Program

    1 week ago

    Toronto, Canada St. Michael's Hospital Full time

    The Care & Transitions Facilitator is a practitioner in the Heart Lung and Vascular program that is results oriented committed to enhance the quality of patient care within the Schroeder Brain & Heart Institute - a complex health, social and fiscal environment. As a clinical expert, you will be instrumental in coordinating the use of clinical resources for...

  • Admin Assistant Physician Mobility Program Admin

    1 month ago

    Toronto, Canada Unity Health Toronto Full time

    The Administrative Assistant - Physician formally reports to the Clinical Leader Manager (CLM) while providing day-to-day clinical and administrative support to a physician, or group of physicians. The Administrative Assistant - Physician coordinates daily activities of the physician's office/clinic and ensures smooth functioning of the physician's practice,...

  • Admin Assistant Physician Mobility Program Admin

    1 month ago

    Toronto, Canada Unity Health Toronto Full time

    The Administrative Assistant - Physician formally reports to the Clinical Leader Manager (CLM) while providing day-to-day clinical and administrative support to a physician, or group of physicians. The Administrative Assistant - Physician coordinates daily activities of the physician¿s office/clinic and ensures smooth functioning of the physician¿s...

  • Contracts Technology

    5 days ago

    Toronto, Canada Equinix Full time

    **Who are we?** Equinix is the world’s digital infrastructure company®, operating over 250 data centers across the globe. Digital leaders harness Equinix's trusted platform to bring together and interconnect foundational infrastructure at software speed. Equinix enables organizations to access all the right places, partners and possibilities to scale...