Admin Assistant Physician Mobility Program Admin
8 months ago
The Administrative Assistant - Physician formally reports to the Clinical Leader Manager (CLM) while providing day-to-day clinical and administrative support to a physician, or group of physicians. The Administrative Assistant - Physician coordinates daily activities of the physician's office/clinic and ensures smooth functioning of the physician's practice, while providing professional and caring service to the patients.
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**DUTIES & RESPONSIBILITIES**:
- Organizing physician's schedule
- Answering, screening, and transferring phone calls politely and courteously.
- Ensure patients understand instructions given for tests and medical procedures.
- Maintaining patient confidentiality
- Creating and maintaining an efficient filing system for clinical and administrative matters
- Maintaining an updated database of appointments, diagnoses, and disposition decisions.
- Accurate handling and preparation of OHIP billing procedures, submitting billing with additional documentation or letters daily / weekly, and following up on unpaid billings biweekly.
- Managing expense accounts
- Providing basic office management and organization, maintaining an updated inventory of supplies and equipment
- Managing physician clinic appointments to ensure a well-organized clinic; booking procedures and setting up patient reminders.
- Provide quotes invoices and receive payments
**QUALIFICATIONS**:
- Responsible, efficient, personable, and motivated individual who is a graduate of a recognized Medical Administration program, or equivalent experience
- Successful completion of a Medical Terminology certificate
- Proficient computer skills with advanced knowledge of Word, Excel, Adobe, and PowerPoint
- Excellent interpersonal and communication skills, with an ability to clarify priorities amongst CLM and physician(s)
- Professional and consistent customer service skills
- Previous experience as an administrative assistant to a physician is preferred
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