Admin Assistant Clm Trauma

2 weeks ago

Toronto, Canada St. Michael's Hospital Full time

This position will be reporting to the Clinical Leader Manager of Trauma & Neurosurgery In-Patient and Out-Patient Clinics. In this role, the Administrative Assistant will provide administrative support to the CLM of the Trauma & Neurosurgery in-patient and out-patient areas.

**DUTIES & RESPONSIBILITIES**:

- Provides organizational and administrative support to the Program Leadership and Staff including: preparing correspondence (e.g. letters, memos), sorting mail, preparing spreadsheets, filing, and updating employee information.
- Arranges Courier services, photocopying, ordering supplies, equipment maintenance, preparing and typing document, packages and presentations and monitoring office activities.
- Schedules meetings, books rooms through the hospital’s scheduler Plus system, records and distributes minutes, agendas and other materials.
- Takes minutes at meetings.
- Assists Leadership with the maintenance of the staff scheduling system.
- Responsible for administrative staff payroll preparation, entry and follow up reports/ staffing activities. Supports payroll across the two areas.
- Oversees/coordinates events and arranges meetings.
- Types and provides assistance with the preparation of research documents, teaching materials for managers and program staff.
- Creates slides, handouts, presentation materials
- Arranges for interviews and prepares interview packages
- Maintains files and staff database summaries for training and certification
- Manages data entry of biweekly payroll
- Assists with execution of departmental events by booking rooms, catering, arranging advertising, and room set up and take down
- Continuously seeks opportunities for quality improvement
- Provides excellent customer service and serves as a front-line representative and communication relay person for the department
- Other responsibilities as requested.

**QUALIFICATIONS**:

- Graduate of a recognized office Administration program and /or equivalent combination of education and experience
- Minimum of 2 years’ previous administrative experience in a Hospital setting required.
- Proven computer ability with advanced knowledge of Microsoft Word, Excel, Power Point, Empath, Electronic mail and internet.
- Excellent interpersonal, communication (good written and oral English Language skills),organizational and customer service skills.
- Knowledge of managing highly prioritized projects simultaneously in order to ensure all projects are running smoothly
- Demonstrates initiative, is self-starter and able to work independently.
- Demonstrates the ability to problem solve and multi-task in a busy environment.
- Demonstrates the ability to work effectively in a team environment.
- Demonstrates an understanding of the Hospital's mission and values
- Knowledge of medical terminology is an asset
- Must have excellent attendance/punctuality record

  • Admin Assistant Department Trauma

    3 weeks ago

    Toronto, Ontario, Canada Providence Health Care Full time

    Admin Assistant Department Trauma & Neurosurgery Admin (Job ID: 4350)DESCRIPTION:One of two Administrative Assistant for the Neurovascular program formally reports to the Clinical Leader Manager (CLM) while providing day-to-day clinical and administrative support to the Neurovascular team. The Administrative Assistant coordinates daily activities of the for...

  • Admin Assistant Clm Oncology/infectious Diseases

    1 week ago

    Toronto, Ontario, Canada St Michael's hospital Full time

    Admin Assistant CLM Oncology/Infectious Diseases (Job ID: 4651)This challenging position will be reporting to the Clinical Leader/Manager of Medical Daycare/Oncology/Infectious Diseases. In this role, the Administrative Assistant will be an integral part of the Team, ensuring optimal care for patients, family and staff. Duties will include but not limited...

  • Admin Assistant Clm Oncology/infectious Diseases

    7 days ago

    Toronto, Canada St Michael's hospital Full time

    Admin Assistant CLM Oncology/Infectious Diseases (Job ID: 4651)This challenging position will be reporting to the Clinical Leader/Manager of Medical Daycare/Oncology/Infectious Diseases. In this role, the Administrative Assistant will be an integral part of the Team, ensuring optimal care for patients, family and staff. Duties will include but not limited...

  • Care & Transitions Facilitator Trauma

    7 days ago

    Toronto, Canada St. Michael's Hospital Full time

    The Care & Transitions Facilitator is a practitioner in the Trauma Neurosurgery program that is results oriented and committed to enhance the quality of patient care within a complex health, social and fiscal environment. As a clinical expert, you will be instrumental in coordinating the use of clinical resources for patients at key points of transition in...

  • Admin Assistant Physician Respirology Admin

    7 days ago

    Toronto, Canada Providence Health Care Full time

    Admin Assistant Physician Respirology Admin (Job ID: 4533)The Admin Assistant formally reports to the Clinical Leader Manager (CLM) while providing day-to-day clinical and administrative support to a physician, or group of physicians. The Admin Assistant coordinates daily activities of the physician's office/clinic and ensures smooth functioning of the...

  • Admin Assistant Physician Respirology Admin

    7 days ago

    Toronto, Ontario, Canada Providence Health Care Full time

    Admin Assistant Physician Respirology Admin (Job ID: 4533)The Admin Assistant formally reports to the Clinical Leader Manager (CLM) while providing day-to-day clinical and administrative support to a physician, or group of physicians. The Admin Assistant coordinates daily activities of the physician's office/clinic and ensures smooth functioning of the...

  • Admin Assistant Physician Respirology

    4 weeks ago

    Toronto, Canada Unity Health Toronto Full time

    The Admin Assistant formally reports to the Clinical Leader Manager (CLM) while providing day-to-day clinical and administrative support to a physician, or group of physicians. The Admin Assistant coordinates daily activities of the physician's office/clinic and ensures smooth functioning of the physician's practice, while providing professional and caring...

  • Admin Assistant Physician Ich Secretaries

    4 weeks ago

    Toronto, Canada Unity Health Toronto Full time

    **ADMIN ASSISTANT PHYSICIAN ICH SECRETARIES** (JOB ID: 809)**: The Administrative Assistant formally reports to the Clinical Leader Manager (CLM) while providing day-to-day clinical and administrative support to a physician, or group of physicians. The Administrative Assistant coordinates daily activities of the physician's office/clinic and ensures smooth...

  • Admin Assistant Clm Cardiovascular Icu

    5 days ago

    Toronto, Canada Unity Health Toronto Full time

    DUTIES & RESPONSIBILITIES: - Provides administrative and secretarial support to the three Clinical Leader/Managers in the CICU (Cardiac Intensive Care Unit)/CVICU (Cardiovascular Intensive Care Unit), Cardiac and Vascular Inpatient Unit/Cardiology Inpatient Unit and Cardiac Cath lab Units. - Responsibilities include answering the phone and relaying...

  • Admin Assistant Clm Cardiovascular Icu

    3 days ago

    Toronto, Canada Unity Health Toronto Full time

    DUTIES & RESPONSIBILITIES: - Provides administrative and secretarial support to the three Clinical Leader/Managers in the CICU (Cardiac Intensive Care Unit)/CVICU (Cardiovascular Intensive Care Unit),Cardiac and Vascular Inpatient Unit/ Cardiology Inpatient Unitand CardiacCath lab Units. - Responsibilities include answering the phone and relaying messages,...

  • Admin Assistant Physician Neurophysiology

    3 weeks ago

    Toronto, Ontario, Canada St Michael's hospital Full time

    Admin Assistant Physician Neurophysiology (Job ID: 4386)The Administrative Assistant formally reports to the Clinical Leader Manager (CLM) while providing day-to-day clinical and administrative support to a physician, or group of physicians. The Administrative Assistant coordinates daily activities of the physician's office/clinic and ensures smooth...

  • Admin Assistant Physician

    1 week ago

    Toronto, Canada St. Michael's Hospital Full time

    The Administrative Assistant formally reports to the Clinical Leader Manager (CLM) while providing day-to-day clinical and administrative support to a physician, or group of physicians. The Administrative Assistant coordinates daily activities of the physician’s office/clinic and ensures smooth functioning of the physician’s practice, while providing...

  • Admin Assistant Physician Medical Day Care Unit

    4 weeks ago

    Toronto, Canada Unity Health Toronto Full time

    The Administrative Assistant - Physician formally reports to the Clinical Leader Manager (CLM) while providing day-to-day clinical and administrative support to a physician, or group of physicians. The Administrative Assistant - Physician coordinates daily activities of the physician's office/clinic and ensures smooth functioning of the physician's practice,...

  • Trauma Trained Psychotherapist

    15 hours ago

    Toronto, Canada Well Beings Counselling Full time

    **Join Well Beings Counselling and Shape Your Dream Job!** Join our team and be a part of our commitment to clinical excellence, where your clinical skills will contribute to providing the highest standard of care to our clients. **Adaptable Work Schedules to Suit Your Needs** Looking for a role that offers flexibility? Our team understands the importance...

  • Trauma & Wellness Counsellor

    4 weeks ago

    Toronto, Canada Barbra Schlifer Commemorative Clinic Full time

    Job Posting **Trauma & Wellness Counsellor** One-year Full-time Contract Position Barbra Schlifer Commemorative Clinic offers trauma-informed legal services and representation, counselling, and multilingual interpretation, and drives system transformation to support women and gender diverse people who have experienced violence. Rooted in the foundations of...

  • Trauma Counsellor

    4 weeks ago

    Toronto, Canada Jewish Immigrant Aid Services of Canada Full time

    **Trauma Counselor** - Consultant ContractJIAS Toronto is a not-for-profit corporation dedicated to helping immigrants with resettlement in the Greater Toronto Area. JIAS Toronto assists lawfully admitted immigrants and refugees in meeting basic financial, social, legal, and other requirements of immigration. We work to advance the well-being and social...

  • Admin Assistant Physician

    2 weeks ago

    Toronto, Canada St. Michael's Hospital Full time

    The Administrative Assistant formally reports to the Perioperative Program Director and Anesthetist-in-Chief while providing day-to-day clinical and administrative support to a group of physicians. The Administrative Assistant coordinates daily activities in the department and ensures smooth functioning of the clinical and academic activities of the...

  • Admin Assistant Physician

    4 weeks ago

    Toronto, Canada St. Michael's Hospital Full time

    The Administrative Assistant formally reports to the Perioperative Program Director and Anesthetist-in-Chief while providing day-to-day clinical and administrative support to a group of physicians. The Administrative Assistant coordinates daily activities in the department and ensures smooth functioning of the clinical and academic activities of the...

  • Data Analyst

    5 days ago

    Toronto, Canada SickKids Full time

    **About SickKids**: Dedicated exclusively to children and their families, The Hospital for Sick Children (SickKids) is one of the largest and most respected paediatric healthcare centres in the world. As innovators in child health, we lead and partner to improve the health of children through the integration of healthcare, leading-edge research and...

  • Admin Assistant

    3 weeks ago

    Toronto, Ontario, Canada Providence Health Care Full time

    Admin Assistant - Physician, Pediatric Clinic Admin (Job ID: 4352)This part-time Administrative Assistant position in the Pediatric Department will be primarily responsible for medical education coordination This includes coordinating scheduling and onboarding of medical students, clerks, residents and fellows in the Pediatric department. Duties and...