Coordinator, Administration and Finance

2 weeks ago

Regina, Canada University of Regina Full time

Faculty/Department Student Affairs Unit SA - Administration Employee Group URFA APT Collective Agreement Consideration Open with preference given to APT members. CUPE 5791 Job Family Category Staff Number of Vacancies 1 Position Summary

Are you passionate about supporting student success and driving organizational excellence? Here’s your chance to make a meaningful impact as our new **Coordinator, Administration and Finance**

Reporting directly to the Director, Student Affairs Ancillaries and Finance, you’ll be at the heart of our operations, providing essential information and administrative support to our esteemed Director and Associate Vice-President (Student Affairs). Your contributions will be instrumental in achieving both University and departmental goals.

**What You’ll Do**:

- **Budget Management and Development**:You will be responsible for conducting annual budget analysis, assisting in budget preparation, and evaluating expenditures for cost-effectiveness. Reconcile and report monthly budget analysis for Student Affairs.
- **Financial Reporting**:You will compile and submit mid-year reports, manage project budgets, and provide information on year-end financial carry forwards. Ensure accuracy in personnel information and maintain organizational documents.
- **Document Management**:You will maintain accurate Student Affairs personnel information, as well as compile and create Student Affairs organizational documents as needed and will oversee Student Affairs organizational chart organization. You will provide the coordination, analysis, and preparation of information as needed by University partners; Financial Services, Human Resources, Information Services, Facilities Management, Protection Services, etc.
- **Collaboration**: You will collaborate with Student Affairs departments regarding program development.
- **Coordination**:Coordinate and maintain Student Affairs content management systems, maintain and update Emergency Preparedness Plan for Student Affairs, and serve on committees as required. You will also coordinate special events and projects as require and facilitate Student Affairs management meetings.
- **Training & Development**:Coordinate training and professional development opportunities for Student Affairs personnel. You will train Student Affairs employees when required, relating to financial processes, University policies, University software, etc.
- **Security**:Oversee network security for Student Affairs.
- **Human resource Functions**:Oversee Human Resource processes for Student Affairs; Electronic Payroll Action Forms and Web Timecard.
- **Plus More**:Your role is a key to our success - be ready to take on additional challenges as they arise

**Why Join Us?**
At the University of Regina, we are more than just a campus - we are a community Join our team and enjoy:

- **Meaningful Impact**:Contribute to the growth and success of our academic community.
- **Work-Life Balance**:We value your well-being and know your personal life is most important
- **Dynamic and Inclusive Workplace**:We value diversity and inclusivity. You will be part of a team that celebrates different perspectives, backgrounds, and experiences, making every day an opportunity for personal growth.
- **Innovation Culture**:We encourage fresh ideas and innovative thinking.
- **Competitive Compensation**:We offer a competitive compensation package and benefits to reward your talent. A few of these benefits include Health/Dental/Vision Benefits, a flexible spending account, pension plan, and much more

If you’re a proactive problem-solver with a passion for financial management and organizational excellence, we want to hear from you Join us in shaping the future of student affairs and making a difference in the lives of our students.

Position Requirements

**What You Will Bring to the Position**:

- University degree in Business or a related field.
- Several years’ experience in the management of financial information and data management (a combination of education and experience will be considered.)

**Skills That Will Ensure your Success in this Role**:

- Excellent organizational skills
- Exceptional interpersonal skills and an ability to initiate and maintain collaborative relationships with a variety of clients/stakeholders.
- Knowledge of a university environment is preferred.
- The ability to self-motivate and achieve goals.

Physical Demands

Stationary work while consistently working at a computer.

Pay Grade APT 5 Salary Range $67,626 - $91,266 annually Status Permanent Work Hours

Typically Monday - Friday 8:15 am - 4:30 pm.

Flexible hours may be required during peak times.

Duration (if Term/Temporary) Full-Time/Part-Time Full Time Preference Posting No Preference Target Posting Not Targeted

Additional Information

**Contact Information**

**Job Open Date**
- 05/10/2024**Job Close Date**
- 05/16/2024**Open Until Filled**
- No**Special Application Instructions**Diversity Statemen

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