Property Administrator

3 weeks ago


Ottawa, Canada BentallGreenOak Full time

**Property Administrator**

**Sun Life Financial Centre | Ottawa, ON**

**Who We Are**:BentallGreenOak is a leading, global real estate investment management advisor and a globally-recognized provider of real estate services. BentallGreenOak serves the interests of more than 750 institutional clients with expertise in the asset management of office, industrial, multi-residential, retail and hospitality property across the globe. BentallGreenOak has offices in 27 cities across thirteen countries with deep, local knowledge, experience, and extensive networks in the regions where we invest in and manage real estate assets on behalf of our clients in primary, secondary and co-investment markets. BentallGreenOak is a part of SLC Management, which is the institutional alternatives and traditional asset management business of Sun Life.

BentallGreenOak promotes a corporate culture that attracts and retains the highest caliber people. We encourage opportunities for growth, development, and promotion by providing our employees with the resources to work effectively and continually strive to perform better. We are committed to a safe and sustainable work environment.

**The opportunity**:Located in Ottawa, the Property Administrator is responsible for providing support for the day-to-day administrative activities for an office portfolio.

**What you will do**:

- Responsible for providing support for all aspects of day-to-day accounting and administrative activities for the portfolio
- Liaise with tenants and accounting regarding accounts receivable matters
- Report weekly on status of account receivables
- Responsible/Accountable for reviewing monthly recurring billings
- Process all invoices and related reports within JD Edwards as assigned
- Invoice processing includes matching, coding invoices to comply with budget schedules and compiling and verifying batches submitted to Regional Accounting.
- Prepare and distribute tenant requisition for chargebacks.
- Type and distribute correspondence to tenants and tenant data base management
- Assist with preparation for the annual budget process for assigned buildings within the portfolio.
- Prepare Rental Letters
- Monitor and track vacant unit utility accounts and ensure all accounts are on PAP.
- Read and understand leases to ensure accurate information is received and maintained.
- Read and review Lease Review Checklists and reports (LRC'S)
- Maintain and update security deposit reports.
- Maintain and update tenant information, including phone numbers, contact names and emergency contact information as changes occur.
- Ensure all tenants have provided current insurance certificates that are in compliance with the lease agreement.
- Complete all administrative functions relating to property management as specified.
- Liaise with tenants and contractors as required or directed.
- Complete understanding and adherence to the Environmental Policy, the Code of Conduct and other policies and procedures relevant to the position as prescribed from time to time.
- Embrace and proactively support BentallGreenOak's culture of environmental responsibility and social responsibility.
- Other duties as directed by the Assistant Property Manager

**Who you are**:

- **Experience**: 3+ years high level administrative related experience, with a strong financial acumen, ability to analyze and interpret Company policies and procedures as well as relevant Acts and Legislation.
- Experience in real estate operations an asset.
- **Education**: High school diploma supplemented with some post-secondary accounting and computer courses in related field.
- A highly organized individual who has an eye for detail and accuracy.
- General accounting knowledge.
- Professional phone manner.
- **Relationship/Leadership Skills**: Able to communicate effectively and professionally, both oral and written; able to develop and sustain cooperative working relationships; professional phone manner; mature and self-motivated team player; committed to personal growth and integrity aligned with Company objectives.
- **Organizational/Multi-Task Skills**: Able to allocate one's time effectively, able to handle multiple demands, tight deadlines and competing priorities; ability to work under pressure and achieve quality results; adaptable to constant change; team player; extremely punctual and reliable.
- **Computer Skills - **Strong skills in Microsoft Office including Word, Excel & Outlook. Previous experience in JDE and Yardi software programs would be an asset.
- **Police Clearance**:A criminal verification check is required for employment.

We thank all applicants for their interest in employment with BentallGreenOak (Canada) LP, however only those selected for an interview will be contacted.



  • Ottawa, Canada iCondo Property Management Full time

    **AN EXCITING OPPORTUNITY TO JOIN OUR TEAM**: Are you interested in a career that makes a meaningful difference in the lives of others? One where you become a valued and respected member of the iCondo team, who is listened to, and empowered to live up to your potential? Do you like to problem solve and enjoy working in a fast paced environment? Are you...


  • Ottawa, Canada Apollo Property Management Full time

    We are currently looking for a Property Administrator to join our exciting team of dynamic professionals in our growing organization. If you are a customer oriented, highly motivated, dynamic, proactive team player seeking a challenging position, work well with mínimal supervision, meet deadlines successfully and effectively multi-task, we would like to...


  • Ottawa, Canada Apollo Property Management Full time

    We are currently looking for a Commercial Property Administrator to join our exciting team of dynamic professionals in our growing organization. If you are a customer oriented, highly motivated, dynamic, proactive team player seeking a challenging position, work well with mínimal supervision, meet deadlines successfully and effectively multi-task, we would...


  • Ottawa, Canada Capital Integral Property Management Inc. Full time

    Capital Integral Property Management, is looking for a full-time bilingual Office Administrator. You will work closely with the Property Manager, the Board of Directors and employees to manage day-to-day operations of a condominium and general administrative needs. This is a fast paced position that requires you to be organized and a multi-tasker who is able...

  • Property Agent

    4 weeks ago


    Ottawa, Canada Larocque Property Management Full time

    **INTRO**: Hello and thank you for your interest in our job opportunity. Our team is looking for a person to fill the role of a property agent with our company. This new member would participate in processing and undertaking tenant and landlord service request for our residents and owners, including inspections and administrative tasks This person will...

  • Property Manager

    1 month ago


    Ottawa, Canada Apollo Property Management Full time

    We are growing again! Join a dynamic, progressive organization, who greatly values teamwork, rewards commitment, honesty and loyalty! Apollo Property Management, Ottawa’s leading Condominium Management provider is looking to add a Property Manager to our Team. The primary function of this position is to oversee the day-to-day operations of a portfolio of...

  • Property Manager

    1 month ago


    Ottawa, Canada Apollo Property Management Full time

    We are growing again! Join a dynamic, progressive organization, who greatly values teamwork, rewards commitment, honesty and loyalty! Apollo Property Management, Ottawa’s leading Condominium Management provider is looking to add a Property Manager to our Team. The primary function of this position is to oversee the day-to-day operations of a portfolio of...


  • Ottawa, Canada The Anglican Diocese of Ottawa Full time

    **Role Summary**: The Property Administrator will support the Director of Property and Asset Management in overseeing and maintaining the property assets of the Anglican Diocese of Ottawa. This role involves assisting with the day-to-day operations related to property and asset management, coordinating maintenance and repair activities, aiding in strategic...


  • Ottawa, Canada Colonnade Management Inc. Full time

    **Two openings available** Colonnade BridgePort is a full-service real estate company, offering property management and leasing services, acquisition, development, investment management and asset management for commercial and residential properties. Colonnade BridgePort's continued growth and expansion has created an opportunity for a Property...


  • Ottawa, Canada Apollo Property Management Full time

    Salary: We are growing again! Join a dynamic, progressive organization, who greatly values teamwork, rewards commitment, honesty and loyalty! Apollo Property Management, Ottawa's leading Condominium Management provider is looking to add a Property Manager to our Team. The primary function of this position is to oversee the day-to-day operations of a...


  • Ottawa, Canada CONDOMINIUM MANAGEMENT GROUP Full time

    **About the Position** This position works within the Resource & Compliance Department, the mandate for which is to provide support to Condominium Managers focusing on reporting obligations under the amended _Condominium Act, 1998_ as well as providing administrative support to CMs and their portfolios. The opportunity exists in this role to build a...


  • Ottawa, Canada CONDOMINIUM MANAGEMENT GROUP Full time

    **About the Position** This position works within the Resource & Compliance Department, the mandate for which is to provide support to Condominium Managers focusing on reporting obligations under the amended _Condominium Act, 1998_ as well as providing administrative support to CMs and their portfolios. The opportunity exists in this role to build a...


  • Ottawa, Canada E and S Property Management Full time

    Overview: **Responsibilities**: - Assist the Property Manager in managing all aspects of assigned properties - Coordinate property maintenance and repairs - Handle tenant inquiries and concerns promptly and professionally - Conduct property showings and lease renewals - Maintain accurate records of property-related transactions - Assist with rent collection...


  • Ottawa, Canada National Capital Commission Full time

    **Job Level**: RE-03 $50,375 to $63,754 **Closing Date**: 05/03/23 **PROPERTY ADMINISTRATOR**: The Real Estate and Development Branch is looking for a Property Administrator for an indeterminate position. The position is classified as an RÉ-03 ($50,375 to $63,754 per annum). **ABOUT US**: The National Capital Commission (NCC) is the federal Crown...


  • Ottawa, Canada Cushman & Wakefield Full time

    **Job Title** Property Administrator **Job Description Summary** - Manage all accounts payable and collection of receivables and input in the MRI/accounting software system - Follow-up with delinquent tenants and report to Property Manager on a weekly basis. - Preparation of Tenant Statement of Accounts - Complete required percentage rent calculation sheets...


  • Ottawa, Canada Hazelview Properties Full time

    Property Administrator WHO YOU ARE We look for individuals who share a passion for excellence in what they do and are genuinely driven to provide above and beyond service. They provide a personalized and extraordinary experience to our residents and prospects while working with a team that is built on mutual respect, collaboration, and exceptional...


  • Ottawa, Canada Concorde Properties Full time

    As a property manager admin you'd be responsible for supporting the day-to-day operations of a property management team. Your role involves handling administrative tasks and providing assistance to property managers, property owners, tenants, and other team members. Here is a general job description for a property manager admin: Tenant Relations and...


  • Ottawa, Canada Hazelview Properties Full time

    **Property Administrator** **WHO YOU ARE** We look for individuals who share a passion for excellence in what they do and are genuinely driven to provide above and beyond service. They provide a personalized and extraordinary experience to our residents and prospects while working with a team that is built on mutual respect, collaboration, and exceptional...

  • Service Administrator

    2 weeks ago


    Ottawa, Canada Sleepwell Property Management Full time

    Sleepwell is one of Ottawa’s fastest-growing property management companies, and we are looking to expand our team of energetic and enthusiastic individuals! We are full-service property management company with proven expertise servicing both residential and commercial real estate clients. With a growing portfolio of carefully chosen properties, Sleepwell...

  • Service Administrator

    2 weeks ago


    Ottawa, Canada Sleepwell Property Management Full time

    Sleepwell is one of Ottawa’s fastest-growing property management companies, and we are looking to expand our team of energetic and enthusiastic individuals! We are full-service property management company with proven expertise servicing both residential and commercial real estate clients. With a growing portfolio of carefully chosen properties, Sleepwell...