Human Resources Assistant

2 weeks ago

Calgary, Canada Mount Royal University Full time

**Job Description**:
**About MRU**:
Founded in 1910 and located in Calgary, Alberta, Canada, Mount Royal University grew into a vibrant college in the 1930s and became a mid-sized university in 2009. Mount Royal has carved out a distinct niche by offering smaller class sizes, a robust liberal education and unique undergraduate programs. Currently, more than 15,000 credit students choose from 13 bachelor degrees and 38 majors.

Mount Royal University is located in the traditional territories of the Niitsitapi (Blackfoot) and the people of the Treaty 7 region in southern Alberta, which includes the Siksika, the Piikani, the Kainai, the Tsuut'ina and the Iyarhe Nakoda. We are situated on land where the Bow River meets the Elbow River. The traditional Blackfoot name of this place is "Mohkinstsis," which we now call the city of Calgary. The city of Calgary is also home to the Métis Nation.

**About the Department of Human Resources**:
Mount Royal University’s dedicated team of Human Resources professionals is here to provide a range of services for prospective and current employees including: professional development, talent acquisition, consultancy services, and information on policies, payroll, benefits, and more.

**About the Role**:
Reporting to the Human Resources Manager, Attraction, Retention & Rewards, the HR Assistant, is an integral team member of Human Resources. The HR Assistant will provide essential administrative support to the Attraction, Retention & Rewards team which includes activities associated with recruitment & onboarding, learning & development, and special projects.

**Responsibilities**:
Talent Acquisition Administrative Support
- Provide administrative support to the Talent Acquisition Team including responding to inquiries, assisting with scheduling meetings and interviews, if required, ensuring proper documentation management for recruitment files and preparing new hire information for HR Operations
- Ensure the process for the generation of casual contracts is maintained and implemented in line with payroll deadlines
- Assist in the administration of relocation expense claims and external job postings
- Assist with the preparation of the new hire orientations and career fairs
- Provide back up as needed to Talent Acquisition Associates on recruitment processes, including postings and resume management, and external job posting requests
- Revise templates and TA documentation, as requested

Talent Development Administrative Support
- Coordinate training events including providing information to participants, booking spaces and coordinating logistics, as requested
- Maintain and updated Talent Development tracking spreadsheets.
- Provide back up in monitoring and responding to inquiries for the Talent Development Team
- Provide back up as needed to Talent Development Advisor
- Review and revise talent development templates and information as needed.

HR Administrative Support
- Provide administrative support for special HR projects, as needed, working with all members of the HR team to ensure HR workflows and processes are properly executed.
- Provide back up support to the HR Administrative Assistant, as needed, including front desk reception support, monitoring and triaging inquiries from staff and external individuals or groups
- Document management support - understand the HR file management process and ensure filing is in accordance with records retention schedule and privacy requirements

**Qualifications**:
Education
- Diploma or certificate in human resources

**Experience**:

- 1-2 years of relevant experience
- Excellent MS Office, Adobe & Google Suite skills; ability to update the HR website is an asset
- Excellent customer service skills with the ability to handle conflict situations in a professional manner
- Strong attention to detail and accuracy
- Strong organizational skills, with ability to independently manage workload
- Flexible and adaptable work approach, with an ability to take initiative and multi-task
- Strong team member
- Ability to work effectively and independently in a fast-paced environment

**What We Offer**:
Talented and committed employees are the driving force behind student success. We strive to be an employer of choice among Canadian post-secondary institutions.

At Mount Royal University, we recognize that people are a combination of many intersecting identities; we work to cultivate an environment that welcomes the whole person, and harnesses the strength that is available in our diversity, creating a rich and inclusive workplace.

Investing in the learning and development of our employees benefits the individual and the University. A variety of services, resources and programs encourage a healthy, productive workplace. Mount Royal University offers a competitive total compensation package including health and dental benefits, pension, health and personal spending accounts, paid vacation, winter holiday closure, personal days and a free member

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