Office Manager

3 weeks ago


Orillia, Canada K. Knight Contracting Ltd. Full time

We are seeking an experienced and highly organized Office Manager to join our team.

**Responsibilities**:
1. Mail Distribution: Sort and distribute incoming mail, ensuring it reaches the appropriate recipients in a timely manner.

2. Receivables Follow-up: Track and follow up on outstanding payments, maintaining regular communication with clients to ensure timely collections.

3. Office Supply Management: Monitor inventory levels and order office supplies as needed, ensuring availability for smooth office operations.

4. Customer Greeting: Welcome customers and visitors to the office, providing a professional and friendly environment.

5. Appointment Scheduling: Coordinate and schedule meetings, appointments, and conferences, ensuring proper arrangements are made for attendees.

6. Minute-Taking: Prepare accurate meeting minutes and maintain documentation for future reference.

7. Project Coordination: Assist in coordinating purchase orders and project start-up sheets, ensuring timely completion and efficient workflow.

9. Light Cleaning: Maintain cleanliness and organization in common areas, including conference rooms, break rooms, and reception areas.

**Requirements**:

- Previous experience in an administrative role, preferably as an Office Manager or similar position.
- Excellent organizational and time management skills, with the ability to prioritize tasks effectively.
- Strong attention to detail and accuracy in handling various administrative duties.
- Proficiency in using office software and equipment, such as Microsoft Office Suite (Word, Excel, PowerPoint) and office communication tools.
- Exceptional verbal and written communication skills.
- Strong interpersonal skills with the ability to greet and assist customers and visitors professionally.
- Ability to handle confidential information with discretion and maintain a high level of professionalism.
- Proactive and self-motivated, with the ability to work independently and as part of a team.
- Flexibility to adapt to changing priorities and handle multiple tasks simultaneously.

**Job Type**: Part-time

**Salary**: $18.39-$22.00 per hour

**Benefits**:

- Dental care
- Extended health care
- Life insurance

Schedule:

- Day shift

Ability to commute/relocate:

- Orillia, ON L3V 6Z9: reliably commute or plan to relocate before starting work (required)

Work Location: In person



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