Accounting and Business Support Coordinator

2 weeks ago

London, Canada ReForest London Full time

: Accounting and Business Support Coordinator

About ReForest London

ReForest London (RFL) is a small but mighty non-profit organization. We work to enhance environmental and human health in the Forest City by inspiring, educating, and empowering Londoners to plant and care for trees and to be part of a sustainability-focused future for our community.

Since our founding in 2005, we have grown to become London’s largest environmental non-profit organization. Powered by passionate staff and volunteers, ReForest London plants, cares for, and gives away thousands of trees each year. Along with the City of London, we are a founding partner of London’s Million Tree Challenge. We are also actively developing London’s first environment and sustainability centre, the Westminster Ponds Centre. Our organization is full of energetic, passionate individuals seeking to make a difference for the environment, and who are accountable for outcomes but enjoy a lot of freedom in how to achieve them.

Websites: reforestlondon.ca and westminsterpondscentre.ca

Location: London, Ontario (based in-office with some remote work opportunity)

Position Summary

The position is administrative in nature and supports several core functions of the organization. The main areas of responsibility are:

- Management of accounting and reporting processes (this is the prime focus area)
- HR administrative support
- Office and Facilities Management
- Supporting the ED and the Board of Directors

Keeping our accounting and management control systems accurate, robust and timely is the top goal. As we grow and undertake new ventures, your ability to design and manage processes and systems will be key. You will execute some accounting transaction entries and some accounting support (e.g. month end reconciliations, HST reports and payroll) is provided by an external service that you will manage. The role is responsible for regular financial reporting to the Board and to program managers. The position is also responsible for leading the team through annual budget creation. Annually, you are the main liaison with our external financial auditor, providing accounting evidence and explanations, as well as implementing recommendations.

The role also keeps our office and our site running smoothly by ensuring proper procedures and supplies are in place, and by managing external service providers such as IT, maintenance, alarm, and security services.

You will interact regularly with every member of our small team. You will work closely with, and report to, the Executive Director. Your good humour, analytical skills, team focus, and passion for our environmental mission will see you through the highs and lows of our non-profit world. You will deal with outside service contractors, Board Directors and other volunteers, making your professionalism and friendly attitude key to your success.

Why Work with ReForest London?
- Flexible work schedule and hours
- Balance of in-person and remote work
- 3 weeks of paid vacation
- 3 additional days off, during our office closure in late December
- Paid sick days
- Healthcare benefits plan
- We value and support professional development
- An ongoing commitment to create an inclusive and equitable environment for employees, volunteers, and supporters, and our community through our work
- We are a growing organization with exciting new projects, offering new experiences and opportunities for community impact and cross-sector collaborations
- Positive team environment; we live on a diet of optimism, chocolate, and tree puns
- Working in the middle of a forest: Westminster Ponds is surrounded by beautiful trees and nature

Key Responsibilities

1 - Accounting
- Enter, or oversee entry of, accounts payable and accounts receivable;
- Ensure all payables and receivables are properly coded with appropriate GL and Project Class tags
- Prepare cash and cheques for deposit;
- Code and enter all monthly revenue received electronically via Canada Helps, Square, PayPal, etc.;
- Manage external bookkeeping service which executes monthly reconciliations and HST quarterly filings;
- Manage external payroll service provider;
- Capitalize assets and calculate annual depreciations;
- Execute journal entries required to defer and recognize revenue

2 - Financial Reporting and Budget Development
- Provide quarterly financial reports to Program Managers who deliver ReForest London programs and activities;
- Provide quarterly organizational financial reports to our Finance Committee;
- Steward the development of annual organizational budgets by managing the process and supporting team involvement;
- Take lead role in supplying information and evidence during our annual financial audit;

3 - Business Support
- Hold accountability for managing and improving accounting processes required to support our growing organization;
- Support program-delivery managers in their financial management and understanding;
- Provide administrative assist

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