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Sales and Events Coordinator

4 months ago

Ottawa, Canada Marriott Ottawa Full time

**SALES AND EVENTS COORDINATOR**

**Reports To**:Director of Sales and Marketing

**BE PART OF OTTAWA’S TOP HOSPITALITY TEAM**

Marriott Hotels strive to elevate the art of hospitality, innovating at every opportunity while keeping the comfort of the oh-so-familiar all around the globe. As a host with Marriott Hotels, you will help keep the promise of “Wonderful Hospitality. Always.” by delivering thoughtful, heartfelt, forward-thinking service that upholds and builds upon this living legacy. With the name that’s synonymous with hospitality the world over, we are proud to welcome you to explore a career with Marriott Hotels.

Located one block south of Parliament in the heart of the Nation’s Capital, Marriott Ottawa has been a long-time icon of hospitality for our Guests. With 489 Guestrooms, 36000 sqft of Event space, a 26th-floor Concierge Lounge, SPIN Kitchen & Bar, and a Starbucks, crowned by our rotating rooftop Summit venue, we are the tallest hotel in the City and second-largest hotel overall.

Marriott Ottawa is preparing to begin a transformative, top-to-bottom renovation of all guestrooms, event space, restaurants and public areas, commencing in 2023, positioning the hotel to continue its storied legacy of hospitality excellence.

**Be** where you can do your best work, **Begin** your purpose, **Belong** to an amazing global team, and **Become** the best version of you.

**YOU’RE A GREAT FIT IF**:

- Flourish in a fast-paced environment with multiple priorities.
- Can see the big picture and act proactively with a solution-focused mindset.
- Are Caring
- Are a Storyteller
- Are Extraordinary
- Are Open Minded
- Demonstrate Wonderful Hospitality. Always.

**YOUR RESPONSIBILITIES MAY INCLUDE**:

- Provide administrative and logístical support to the sales and events teams
- Process sales and event related documents such as Group Sales Agreements, memos, proposals, convention resumes, Event Orders, reports and Marriott Rewards claims
- Prepare and distribute sales kits and catering menus
- Execute daily and weekly reports
- Liaise with internal and external guests where required on behalf of the Conference Services /Events Department
- Handle all internal meeting room inquiries, and detailing of Event Orders
- Co-ordinate VIP amenities and cards with In Room Dining
- Assist with postings & activity on hotel’s/Food & Beverage’s social media pages and upkeep of Hotel Website
- Ensure general departmental phone coverage for Sales/Catering/Events Team.
- Prepare and distribute resumes for conference bookings for assigned Event Managers.
- Coordinate and finalize historical, credit and rooming list details on behalf of the Event Manager(s).
- Cooperate and communicate with other departments in arranging site visits, special events, and distribution of information of interest regarding all customers.
- Attend all relevant departmental meetings on a regular basis, offering constructive feedback and input.
- Other duties as assigned.

**JOB SPECIFICATIONS**:

- **Education/Experience and skills**_
- Minimum of 1 year experience in Event Management or similar hotel capacity preferred
- Diploma/Certificate in Hotel Management or Event Management an asset.
- Knowledge of Marriott CI/TY or other hotels sales system an asset.
- Strong knowledge of Word, Excel and other software package required.
- An affinity for numbers/spreadsheets is an asset.
- **Complexity/Analysis**:_
- Proven team player with excellent interpersonal skills.
- Able to handle multiple tasks simultaneously and prioritize.
- Able to work in fast-paced environment.
- Able to work independently
- A proven self-starter.
- Proficiency in both official languages (English & French) an asset.

**About the Ottawa Marriott Hotel**

Experience modern style and sincere service at Ottawa Marriott Hotel, centrally located in the heart of Canada’s capital city. Located right by the new Lyon transit station, our hotel is just steps away from the Rideau Shopping Centre, Shaw Centre, and ByWard Market. Explore Parliament Hill, the Rideau Canal, and the National Gallery of Canada, all within walking distance from our hotel. For those on business in Ottawa, ON, we offer 26 elegant event venues, including a revolving Summit space and a grand ballroom. Begin your day with a coffee at our on-site Starbucks® and end it with delicious American fare and a cocktail at "Spin" Kitchen & Bar

**What we offer**
- Positive respectful culture
- Marriott Worldwide Travel perks and benefits
- On-site fitness facility
- Food and Beverage Discounts
- Rewards and Recognition
- Growth Opportunities
- Chance to work with some amazing people

**Job Types**: Full-time, Permanent

**Salary**: From $54,500.00 per year

**Benefits**:

- Company events
- Dental care
- Disability insurance
- Discounted or free food
- Extended health care
- Life insurance
- On-site gym
- On-site parking
- Paid time off
- RRSP match
- Vision care

Schedule:

- 8 hour shift

Application