Administrative Support Agent, Class I

2 months ago

SainteAnnedeBellevue, Canada John Abbott College Full time

Job Title- Administrative Support Agent, class I- Job Type- Full-time Replacement- Category- Administrative Support- Salary Grade- Administrative Support Agent, class I - $22.36 - $25.00- Job Description**IMPORTANT**:Effective immediately until September 2023 or until the return of the incumbent

**JOB SUMMARY **UNDER THE GENERAL SUPERVISION OF THE DEAN OF SCIENCE & SOCIAL SCIENCE, AND UNDER THE DIRECT SUPERVISION OF THE MANAGER OF ACADEMIC SUPPORT, PROVIDES ADMINISTRATIVE SUPPORT TO THE PROGRAM DEANS

**DUTIES AND RESPONSIBILITIES**
- Provide administrative support for the Program Deans, as assigned by the Manager of Academic Support - ex. Organize meetings, prepare agendas, convene participants, attend meetings and prepare draft minutes for various committees chaired by the Program Deans
- Provide administrative support for academic program needs, as assigned by the Manager of Academic Support - ex. Update program documents, organize meetings, convene participants, attend Program Committee meetings, prepare agendas and draft minutes, etc.
- Assist Program Deans/Programs in the organization of academic events.
- Maintain and update files in accordance with established procedures for Deans and assigned departments and programs, ex. Electronic and physical archiving, manage committee and program specific portal communities, etc.
- Provide clerical support for Program Assessments and other research related initiatives as assigned by Deans. Tasks may include seeking out and collecting information, formatting reports, etc.
- Support the evaluation of teaching through the administering of surveys.
- Assist the Registrar’s Office with exam invigilation, as required.
- Provide support for other activities in the academic sector, as assigned by the Manager of Academic Support.
- Perform other related tasks as may be assigned.

**QUALIFICATIONS**:
**Education**
Secondary school diploma (DES) or a diploma of vocational studies (DEP) in an appropriate specialty or have a diploma or an attestation of studies which is recognized as equivalent by the competent authority.

**Specific Requirements**:

- 1-year relevant experience.
- Intermediate English - oral, written comprehension and written
- Basic French - oral, written comprehension and written
- Maintain confidentiality and discretion in dealing with sensitive issues.
- Strong ability in using MS Word, Excel, PowerPoint and Outlook.
- Knowledge of Omnivox and Clara an asset.
- Ability to edit webpages using the WordPress web platform an asset.
- Related experience in the CEGEP system an asset.
- Ability to work independently.
- Ability to multitask.
- Ability to work with a team.
- Ability to deal pleasantly and efficiently with people.

**Testing may be required to demonstrate knowledge of**:

- Word (Intermediate)
- Excel (Basic)
- PowerPoint (Basic)
- French (Basic oral, written comprehension and written)
- English (Intermediate oral, written comprehension and written)- Deadline Date- 3/28/2023

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