Ottawa Office Coordinator
4 weeks ago
**OTTAWA OFFICE COORDINATOR (Maternity leave replacement)**
**Hours: Full-time (37.5 hours/week)**
**Duration: Contract (March 1, 2024 - June 30, 2025)**
**Location: Ottawa (Hybrid)**
**Salary: $ 63,678.97 per annum**
**Travel: Travel may occasionally be required as part of the position**
**Deadline: March 5, 2024**
**Union: Unifor Local 567**
Amnesty International Canadian Section (English Speaking) also known as AICSES is looking for an Ottawa Office Coordinator (Maternity leave replacement).
As the Ottawa Office Coordinator, you will join Amnesty International’s Canadian Section (English Speaking) during an exciting time of new strategic direction. Reporting to the Manager of Finance and Facilities Management, the Ottawa Office Coordinator is a key member of the Finance and Operations team with responsibilities ranging from coordination of operations at AICSES’ office in Ottawa, to the administration of materials and supporting volunteer and member programs.
The individual in this role works closely with colleagues across the section to contribute to improving processes, practices, systems, and tools within the Finance and Operations team to ensure they are equitable, transparent, and efficient. They should possess a deep and abiding commitment to tackling systemic issues affecting historically marginalized employees and communities with a specific lens of anti-racism, feminism, intersectionality, and accessibility to external and internal work. Part of their responsibility includes aiding in the creation of an environment that reflects Amnesty International Canada’s promotion of a culture of respect, equity, and fairness.
**WHAT YOU’LL DO**
**Office Coordination**
requests, and handling them when appropriate, making travel arrangements, organizing and overseeing client visits,
taking minutes, and ensuring key deliverables are met.
- Prepare and set up conference rooms for meetings, trainings and other internal or external gatherings.
- Maintain an organized, professional, and coordinated office environment.
- Respond to inquiries and direct them to the appropriate team.
- Ensure office supplies are appropriately stocked and coordinate supply orders as needed.
- Liaise with other operations and administrative supports across the organization to handle requests and queries from
employees and managers.
- Support centralized monitoring, ordering, and distributing of supplies and equipment, including liaising with other
departments to ensure supplies are being sourced centrally.
- Monitor and maintain inventory of materials that support AICSES’ campaigns, action strategies, organizing and support
structures.
- Support the efficient distribution of materials to participants in Branch activities such as members, groups, and internal
AICSES’ teams including Fundraising, Activism and Programs.
- Monitor and purchase office supplies, packing supplies, merchandise, and equipment to ensure inventory at levels
required for efficient workflow.
- Assist with the onboarding, offboarding and orientation of AICSES employees (coordination of new employee computer
equipment and related accessories, building access card, business cards, etc.) in collaboration with Finance, Operations
and Equity People Culture teams.
- Through the provision of office space, work with internal stakeholders to support local member initiatives and activities
as required.
- Manage office supplies and office equipment (i.e. photocopier, stamp machine, etc.)
**Operational Support**
- Assist with the preparation and execution of the annual building and equipment maintenance plan, and fiscal budget,
for the Ottawa office following consistent practices across Amnesty’s other office locations.
- Act as first point of contact for Ottawa staff when building related problems are identified and work closely with the
Manager of Finance and Operations and the JOHSC (Joint Occupational Health and Safety Committee) to resolve issues
keeping the health and wellbeing of staff a key priority.
- Manage office space allocations and ensure staff are using space effectively in collaboration with Manager of Finance
and Facilities.
- Prepare quotes, purchases orders and invoices for management review.
- Liaise with contractors, maintenance workers, and vendors in carrying out their duties and ensuring issues have been
resolved in a timely manner to support a safe and positive employee experience.
- Lead on the procurement process for external contractors, maintenance providers, and other vendors as required.
- Liaise with internal teams to plan and procure for future materials requirements of AICSES.
- Manage fulfilment of online orders received through amnesty.ca for materials and merchandise.
- Maintain and reconcile inventory records in online store and iMIS (Engagement Management System)
- Update sales record in iMIS and prepare reporting for financial reconciliations.
- Assist with preparation and tracking of, and reporti
-
Ottawa, Canada Ottawa Festival Network Full time**Job Summary**: This position is funded through Ontario’s Job Creation Partnerships (see more details below). The Ottawa International Animation Festival (OIAF) is one of the leading events of its kind in the world. It's an annual five-day event with a total attendance of 28,000 attracting artists, producers, students and animation fans from around the...
-
Ottawa, Canada Ottawa Festival Network Full time**Job Summary**: This position is funded through Ontario’s Job Creation Partnerships (see more details below). The Ottawa International Animation Festival (OIAF) is one of the leading events of its kind in the world. It's an annual five-day event with a total attendance of 28,000 attracting artists, producers, students and animation fans from around the...
-
Advocacy Coordinator
2 weeks ago
Ottawa, Canada Canadian Credit Union Association Full timeCanadian Credit Union Association (CCUA) is the national trade association for the Canadian credit union industry. Canada's credit unions are vital competitors in the financial services industry. As the national voice and national forum for Canada's credit union, CCUA actively leads and participates in initiatives to build successful, competitive, and...
-
Office Coordinator
4 weeks ago
Ottawa, Canada Signal of Ottawa Full timeWe are seeking an Office Administrative & Operations Coordinator to join our team! You will perform clerical, operational and administrative functions in order to drive company success. **Responsibilities**: - Draft correspondences and other formal documents - Plan and schedule appointments and events - Greet and assist onsite guests - Answer inbound...
-
Coordinator, Events
4 weeks ago
Ottawa, Canada Ottawa Board of Trade Full time**About the Ottawa Board of Trade** The Ottawa Board of Trade is the voice of business and a key advocate for economic development in the national capital region. Our mission is to cultivate a thriving world class business community, one that drives community prosperity and builds an affordable, inclusive, and sustainable city. We also provide programs and...
-
Ottawa, Canada Ottawa Festival Network Full time**Job Summary**: This position is funded through Ontario’s Job Creation Partnerships (see more details below). The Ottawa International Animation Festival (OIAF) is one of the leading events of its kind in the world. It's an annual five-day event with a total attendance of 28,000 attracting artists, producers, students and animation fans from around the...
-
Scottish Affairs Officer
1 week ago
Ottawa, Canada Foreign, Commonwealth & Development Office Full timeThe British Government is an inclusive and diversity-friendly employer. We value difference, promote equality and challenge discrimination, enhancing our organisational capability. We welcome and encourage applications from people of all backgrounds. We do not discriminate on the basis of disability, race, colour, ethnicity, gender identity, religion, sexual...
-
Speaker Relations Coordinator- Ottawa Intl
2 weeks ago
Ottawa, Canada Ottawa Festivals Full timeContract Term: 26 Weeks Start Date: ASAP End Date: After 26 weeks Work Location: Arts Court, 2 Daly Ave Job Summary: The Ottawa International Animation Festival (OIAF) is one of the leading events of its kind in the world. It's an annual five-day event with a total attendance of 28,000 attracting artists, producers, students and animation fans from around...
-
Ottawa, Ontario, Canada Ottawa Festival Network Full timeJob Summary: This position is funded through Ontario's Job Creation Partnerships (see more details below). The Ottawa International Animation Festival (OIAF) is one of the leading events of its kind in the world. It's an annual five-day event with a total attendance of 28,000 attracting artists, producers, students and animation fans from around the world....
-
Digital Media Officer
2 weeks ago
Ottawa, Canada Foreign & Commonwealth Office Full timeJob Description (Roles and Responsibilities) 1 **Main purpose of job**: We strongly encourage applicants from all backgrounds, including from the private sector, recent graduates or those who have never worked in or with Government before. This position will work with policy leads, senior leadership and external partners to explain and champion the UK...
-
Finance Coordinator
2 weeks ago
Ottawa, Canada L'Arche Ottawa Full timeL’Arche Ottawa is seeking a dynamic, compassionate and professional individual who, as Finance Coordinator, will be responsible for all financial aspects of its management with perspective of enlarged career and mission. They will work under the supervision of the Community Leader, in collaboration with the leadership team, and other Coordinators and with...
-
Estates Projects Manager, Ottawa
3 weeks ago
Ottawa, Canada Foreign & Commonwealth Office Full timeJob Description (Roles and Responsibilities) **Main purpose of job**: The Corporate Services Department provides a wide range of services to both UK based and locally engaged staff. It is responsible for the efficient running of the Canada Network and provides all the support services needed for its day-to-day operation. The Canada Network is comprised of...
-
Volunteer Coordinator- Ottawa Intl Animation
2 weeks ago
Ottawa, Canada Ottawa Festivals Full timeContract Term: 26 Weeks Start Date: ASAP End Date: After 26 weeks Work Schedule: 4 business days / 32 hours per week Work Location: Arts Court, 2 Daly Ave Job Summary: The Ottawa International Animation Festival (OIAF) is one of the leading events of its kind in the world. It's an annual five-day event with a total attendance of 28,000 attracting artists,...
-
Sales Coordinator
2 weeks ago
Ottawa, Canada Ottawa Tourism Full time**Overview** Ottawa Tourism’s vision is to be one of Canada’s most visited, sustainable, vibrant, and valued urban destinations and the tourism authority for key economic development and city-building decisions in Ottawa. Ottawa Tourism's mission is to market and sell Ottawa as a compelling leisure and business destination and lead or participate in...
-
Operations Assistant
4 weeks ago
Ottawa, Canada IOM Ottawa Full time_**I. Position Information**_ - Position title: Operations Assistant (Movement Coordination) - Position grade: G5 - Duty station: Ottawa, Canada (Country Office) - Reports directly to: National Operations Officer (Movement Coordination) - **II. Organizational Context and Scope**_ Under the direct supervision of the National Operations Officer (Movement...
-
Program Coordinator
2 weeks ago
Ottawa, Canada Ottawa Safety Council Full time**ABOUT THE OTTAWA SAFETY COUNCIL** Founded in 1957, the Ottawa Safety Council (OSC) is a well-established leader in safety education. We are a vibrant, $3.5 million charitable, not-for-profit organization. We are looking for applicants who will contribute to our mission as we continue to chart new directions as a road safety (no matter how traveled)...
-
Marketing Coordinator
4 weeks ago
Ottawa, Canada Ottawa Tourism Full timeOVERVIEW Ottawa Tourism’s vision is to be one of Canada’s most visited, sustainable, vibrant, and valued urban destinations and the tourism authority for key economic development and city-building decisions in Ottawa. Ottawa Tourism's mission is to market and sell Ottawa as a compelling leisure and business destination and lead or participate in...
-
Speaker Relations Coordinator- Ottawa Intl
2 weeks ago
Ottawa, Ontario, Canada Ottawa Festivals Full timeContract Term: 26 Weeks Start Date:ASAPEnd Date: After 26 weeksWork Location: Arts Court, 2 Daly AveJob Summary: The Ottawa International Animation Festival (OIAF) is one of the leading events of its kind in the world. It's an annual five-day event with a total attendance of 28,000 attracting artists, producers, students and animation fans from around the...
-
Education Coordinator
4 weeks ago
Ottawa, Canada The Ottawa Hospital Full time**About The Ottawa Hospital**: - Inspired by research and driven by compassion!The Ottawa Hospital (TOH) is one of Canada’s largest learning and research multi-campus hospitals. With more than 1,100 beds and approximately 12,000 staff members, we deliver specialized care to the Eastern Ontario region.- From the compassion of our people to the relentless...
-
General Manger – Ottawa Fringe
1 month ago
Ottawa, Canada Ottawa Festival Network Full timeThe Ottawa Fringe Festival “Ottawa Fringe” is hiring for the position of General Manager. This role reports to the Executive Director and is responsible for the management of services for the Fringe festival and undercurrents festival. The General Manager is also expected to maintain a high standard of excellence on all Arts Court Theatre services. ...
