Program Coordinator

5 months ago


Ottawa, Canada Ottawa Safety Council Full time

**ABOUT THE OTTAWA SAFETY COUNCIL**

Founded in 1957, the Ottawa Safety Council (OSC) is a well-established leader in safety education. We are a vibrant, $3.5 million charitable, not-for-profit organization. We are looking for applicants who will contribute to our mission as we continue to chart new directions as a road safety (no matter how traveled) organization.

We are currently seeking a Program Assistant for our flagship Adult Crossing Guard (ACG) Program, which covers 262 intersections across the Ottawa region.

**REPORTS TO**

Program Manager

**CORE COMPETENCIES**
- Customer Focus
- Communication
- Ability to Cope with Stress and work in a fast-paced environment
- Problem Solving Accountability, dependability, and detail-oriented
- Ethics and Integrity

**DUTIES AND RESPONSIBILITIES**
- Leads the logístical scheduling of field staff (apprx. 300 pt workers): receiving, tracking, and filling leave requests, including last minute/same day time off requests, longer term leave and vacated positions.
- Assists the Program Manager with logístical aspects of programs, such as meetings, seminars, workshops, special projects, and events.
- Assists with site visits as necessary.
- Tracks, prepares, and submits reports regarding vacancies, time and attendance.
- Supports retention and recruitment activities as needed.
- Provides administrative program support.
- Promptly reports any potentially dangerous situations to the Program Manager.
- Provides guidance relative to compliance with policies and safety regulations and practices of the OSC.
- Supports school programming (WalkSafe and RS4K) activities as needed.- English proficiency is required, other languages an asset.
- Post-secondary education in office administration, human resources, customer service, and / or hospitality would be an asset.
- Experience with community engagement / recruitment an asset.
- Strong written and verbal skills.
- Works well with others and takes direction and criticism in a positive manner.
- Highly effective project management, prioritization, multi-tasking, and time management skills to meet deadlines.
- Maintain a calm and professional demeanor at all times.
- Energetic, self-motivated, and results oriented.
- Politically and culturally sensitive.
- Knowledge of scheduling, time and attendance tracking software an asset.
- Knowledge of client management/database management software an asset.
- Knowledge of program strategy, development, implementation, management and evaluation an asset.
- WordPress, Adobe Illustrator, and Canva an asset
- Able to occasionally lift items as heavy at 50 lbs.
- Manual dexterity required to use desktop computer and peripherals.
- Local travel is required occasionally.
- Will require occasional weekend or evening work.
- Mandatory availability Monday to Friday, 6:30am - 2:30pm, with WFH flexibility, though the OSC has WFH flexibility, staff could be required to work from the office at anytime.


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