Property Administrator- The Post

3 weeks ago

Vancouver, Canada QuadReal Property Group Full time

**About QuadReal Property Group**

QuadReal Property Group is a global real estate investment, operating and development company headquartered in Vancouver, British Columbia. Its assets under management total $67.1 billion. From its foundation in Canada as a full-service real estate operating company, QuadReal has expanded its capabilities to invest in equity and debt in both the public and private markets. QuadReal invests directly, via programmatic partnerships and through operating companies in which it holds an ownership interest.

QuadReal seeks to deliver strong investment returns while creating sustainable environments that bring value to the people and communities it serves. Now and for generations to come.

QuadReal: Excellence lives here.

**Responsibilities**
- Leverage Yardi system for accounts payable - code, verify and input of invoices, issuance of purchase orders
- Prepare and reconcile monthly Visa transaction statements in Workday
- Accounts receivable - reporting, support, and bank deposits
- Prepare and provide tenant statements of account and ensure accuracy of posted rental charges, payments and chargebacks
- Actively liaise with tenants for on all accounts receivable matters and reconcile accounts
- Read and understand leases to ensure accurate information is received and maintained
- Distribute annual rental notices as well as year-end adjustment notices to ensure that terms of the lease agreement are met
- Prepare and distribute tenant correspondences, such as letters and bulletins
- Maintain tenant lists/files on SharePoint
- Maintain and update contract schedule and various databases
- Administer lease related payments (i.e. tenant allowances)
- Monitor and follow up on QuadReal Connect requests to ensure overall service delivery is consistent with QuadReal standards
- Correspond with tenants to ensure accurate insurance certificates/coverage
- Maintain and update tenant contact information, including phone numbers, contact names and emergency contact information in CRM and Yardi
- Liaise with tenants and facilitate timely communication
- Embrace and pro-actively support QuadReal’s culture of environmental sustainability, and corporate and social responsibility
- Other duties as directed by the General Manager

**Experience and Qualifications**
- Experience: Customer Service Experience. Previous Property Management experience is an asset.
- Computer Skills: Intermediate to Advanced skills in MS Word, Excel and Outlook; knowledge of Yardi an asset
- Organizational/Multi-Task Skills: Ability to allocate one’s time effectively and manage tight deadlines; ability to work under pressure and achieve quality results; ability to handle multiple demands and competing priorities; detail orientated and accurate.
- Decision Making Skills: Identify and analyze problems for reference to supervisor on non-routine issues. Resolve issues in a timely manner on daily responsibilities.
- Relationship Skills: Ability to communicate effectively and professionally, both oral and written; able to develop and sustain cooperative working relationships with senior management, contractors, tenants and the public; self-motivated and professional.
- Education: Post secondary education required or equivalent experience

QuadReal Property Group will provide reasonable accommodation at any time throughout the hiring process for applicants with disabilities or for those needing job postings in an alternate format. If you require accommodation, please advise the Talent Acquisition team member you are working with and include the following: Job posting #, your name and your preferred method of contact.
- Want to learn about our end-to-end recruitment process? Click this _link_ for a short video that will take you through each step, so you’ll know exactly what to expect._

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