Property Administrator- Capilano Mall

6 days ago

North Vancouver, Canada QuadReal Property Group Full time

**About QuadReal Property Group**

QuadReal Property Group is a global real estate investment, operating and development company headquartered in Vancouver, British Columbia. Its assets under management total $67.1 billion. From its foundation in Canada as a full-service real estate operating company, QuadReal has expanded its capabilities to invest in equity and debt in both the public and private markets. QuadReal invests directly, via programmatic partnerships and through operating companies in which it holds an ownership interest.

QuadReal seeks to deliver strong investment returns while creating sustainable environments that bring value to the people and communities it serves. Now and for generations to come.

QuadReal: Excellence lives here.

**Responsibilities**
- Accounts payable - code, verify and input invoices to ensure they are processed in timely manner, including tracking and monitoring the utility accounts.
- Accounts receivable - Responsible for supporting rent collection, cheque posting, and reviewing monthly recurring billings.
- Liaise with tenants for escalated collection of accounts receivables and reconcile accounts. Analyze statement of accounts and ensure accuracy of posted rental charges and payment receipts.
- Complete the analysis of financial statements for preparation and posting of monthly reports.
- Provide administrative support to Property Manager, with the preparation of budgets, reforecast, and data management.
- Perform administrative functions related to property management and analysis of leases.
- Administer lease related payments, such as tenant allowances and tenant chargeback.
- Prepare and distribute tenant communications such as memos, notices, letters, minutes and manuals.
- Oversee percentage rent and sales overage tracking and following up accordingly.
- Liaison with lease administrators and distribute annual rental notices as well as year-end adjustment notices to ensure that terms of the lease agreement are met.
- Build relationships with tenants, providing prompt follow-up solutions and acting as their first point of contact, provide prompt follow-up and communication for dealing with tenant matters.
- Work with Property Manager and Operations Manager in the preparation of tenders, service contracts, and purchase orders.
- Assist in preparation of various monthly, quarterly and annual reports for PM.
- Monitor and follow up on QuadReal Connect/Tenant maintenance requests to ensure overall service delivery is consistent with QuadReal standards.
- Embrace and pro-actively support QuadReal’s culture of environmental sustainability, and corporate and social responsibility.
- Other related duties as directed by the Property Manager.

**Experience and Qualifications**
- High school diploma supplemented with some post-secondary in business, real estate, or accounting
- 2 years of experience in property management and/or real estate property accounting role, or 4+ years experience in an administrative role with a desire to work in the real estate industry
- Proficient with principles of accounting ideally with 2 years’ accounts receivable/payable hands-on experience
- Proficient in Microsoft Office & Excel. Knowledge in Yardi
- Ability to develop and sustain cooperative working relationships
- Strong time management skills with the ability to effectively manage tight deadlines and work under pressure to achieve quality results
- Ability to communicate effectively and professionally, both oral and written with owners, tenants and team members
- Ability to perform with exceptional integrity, always striving to do the right thing and help to create an environment built on trust, honesty, and respect.

QuadReal Property Group will provide reasonable accommodation at any time throughout the hiring process for applicants with disabilities or for those needing job postings in an alternate format. If you require accommodation, please advise the Talent Acquisition team member you are working with and include the following: Job posting #, your name and your preferred method of contact.
- Want to learn about our end-to-end recruitment process? Click this _link_ for a short video that will take you through each step, so you’ll know exactly what to expect._

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