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Executive Assistant

7 months ago


Nanaimo, Canada Haven Society Full time

Are you a highly organized administrative professional that wants to make a vital impact in the community? Haven Society is looking for an experienced Executive Assistant to join the team We're an anti-violence organization operating from feminist principles promoting the integrity and safety of women, children, youth and families. Haven Society supports Central Vancouver Island, working to develop a respectful and healthy community by providing a continuum of services, public education, and advocacy. While this is an exempt position, you will be working in a unionized environment, and union experience would be considered an asset.

**What You’ll Do**

The Executive Assistant assists the Senior Management Team with all administrative tasks, and provides support for the Board of Directors. Duties include, but are not limited to:

- Arranges and attends meetings, helps create agendas, takes and distributes minutes
- Prepares a variety of confidential documents
- Assists with some HR functions including the recruitment and onboarding processes
- Collects and reimburses out of pocket expenses

**Who You Are**

Your time management skills and ability to keep things organized is second to none. Whether facing a challenge or going about your day to day, you display good judgement and problem solving skills. You have strong interpersonal skills and are comfortable building relationships with a variety of internal and external stakeholders. Your verbal and written communication skills allow you to interact with others clearly. You are a team player, and enjoy supporting others. Does this sound like you? We'd love to hear from you

**Your Qualifications**:

- Completion of a 1 year Certificate in Office Administration, or equivalent
- Minimum of 2 years’ experience in an executive assistance and administration role
- Experience working in a union environment is preferred
- A satisfactory Criminal Records Check for working with children and vulnerablepopulations

**How to Apply**:

- Submit all documents in PDF format
- Provide a cover letter outlining why Haven Society is the place you want to work, andhow your skills, experience and personal characteristics align with this posting.

**Additional Information**:
**Job Type**: Full Time/Permanent

**Salary**: $56,550 to $62,400 per annum based on experience

Haven Society is a scent safe environment; all employees and visitors are asked to refrain from using or wearing scented products at Haven Society facilities.

**Salary**: $56,550.00-$62,400.00 per year

**Benefits**:

- Dental care
- Extended health care
- Life insurance

Schedule:

- Monday to Friday

Ability to commute/relocate:

- Nanaimo, BC V9T 3K7: reliably commute or plan to relocate before starting work (required)

Work Location: In person