Receptionist / Sales Administrator

Receptionist / Sales AdministratorUltimate Renovations is looking for a friendly, organized, and detail-oriented Receptionist / Sales Administrator to join our team. This role is equal parts front-of-house hospitality and behind-the-scenes operational support. You are the first person clients meet when they walk through our doors and a key support person for our sales team and leadership.This is also a highly Excel-driven role. A large part of your success will come from your comfort working in spreadsheets, maintaining accurate data, and preparing clear, reliable reports. We will train you on our internal systems and templates, but strong Excel skills are essential.With over 45 years of experience delivering award-winning residential renovations, Ultimate Renovations is built on professionalism, creativity, and an exceptional client experience. This role plays a major part in maintaining that standard.What You’ll DoAs our Receptionist / Sales Administrator, you will be responsible for:Front Desk & Client ExperienceGreet all clients and visitors warmly and professionallyOffer coffee, water, or refreshments and ensure guests feel welcomeMaintain a clean, organized, and polished front office environmentAnswer incoming calls and direct inquiries appropriatelyReceive and distribute mail, packages, and deliveriesSales Administration & Data EntryEnter and maintain accurate sales data for the sales teamSupport the sales team with document preparation and organizationAssist with tracking leads, opportunities, and job informationEnsure consistency between CRM data and internal reporting systemsExcel & ReportingMaintain and update internal Excel spreadsheets used for sales trackingPrepare and distribute monthly sales reports for leadershipOrganize, clean, and verify data coming from the CRMUse Excel formulas, filters, and sorting tools to manage informationIdentify inconsistencies or missing data and flag for correctionSupport forecasting, performance summaries, and historical reportingCRM SupportHelp manage and maintain our CRM systemEnsure client and lead information is accurate and up to dateAssist with basic CRM reporting and data integritySupport the sales team in keeping CRM workflows organizedOffice & Team SupportAssist with planning and coordinating internal company events and team gatheringsSupport meeting coordination and scheduling when neededProvide general administrative support to leadership and salesAssist with onboarding logistics for new employees (workspace setup, welcome coordination, etc.)What We’re Looking For:Previous experience in a receptionist, office administrator, or sales support roleStrong working knowledge of Microsoft ExcelComfort building, updating, and maintaining spreadsheetsExperience using formulas, filters, sorting, and basic data analysisHigh attention to detail and data accuracyStrong organizational and multitasking skillsProfessional verbal and written communication skillsComfort learning new systems, templates, and processesA friendly, welcoming personality and calm presenceWhat We’ll Explore in the Interviewin the interview process, we’ll be looking for:Your comfort and experience working in ExcelHow you manage data accuracy and organizationYour ability to balance front-desk responsibilities with administrative tasksYour approach to managing multiple priorities in a busy environmentHow you support a team without needing constant directionAlignment with our core values: Quality, Passion, and DedicationWhy Ultimate RenovationsCompetitive salary, dependent on experienceComprehensive benefits packageA supportive, team-oriented cultureA strong reputation built over 45 years of excellenceA workplace that values professionalism, respect, and growthA role that directly impacts both client experience and business performanceUpload your resume to apply. You’ll receive an automated confirmation once your application is submitted. Our hiring team will review applications and reach out for an initial phone interview if selected. Successful candidates will then be invited for an in-person interview and an opportunity to meet the team.Thank you for your interest in Ultimate Renovations—we appreciate you taking the time to apply. #J-18808-Ljbffr