Front Office Administrator

4 weeks ago

Old Toronto, Canada Afl Full time
America Fujikura Limited (AFL) is looking for YOU, an enthusiastic, customer service minded Front Office Administrator who wants to work in a collaborative, friendly and supportive environment. If you are interested, join our team, and help us to deliver value-added services to AFL, our clients, and our collaborative and dedicated team. HERE'S THE IMPACT YOU’LL MAKE AND WHAT WE’LL ACCOMPLISH TOGETHER: As a Front Office Administrator , you are responsible for providing the highest possible standards of client service and satisfaction. As the initial contact person for enquiries, you will be the voice and face of AFL in many instances. Always pleasant and courteous, you will prioritize answering requests appropriately and efficiently, responding to enquiries, and assisting team members, visitors, and stakeholders with their questions – all while maintaining complete confidentiality. Each day, this multi-faceted opportunity will keep you busy with the following value-add activities:
  • Manage front desk and respond to all general enquiries via in-person, phone, email, or Microsoft Teams.
  • Coordinate solutions for day to day asks.
  • Handle mail, inter-office mail, and courier packages ensuring they are delivered to the correct individuals and/or department.
  • Coordinate the purchase of office supplies and ensure they are adequately maintained including supporting with sourcing products and equipment.
  • Handle branded clothing and business card orders.
  • Point of contact and responsible for handling vendor services.
  • Arrange for repair and maintenance of office equipment and furniture.
  • Administer security access program including security scan cards for access to AFL’s buildings.
  • Support AFL’s Payroll team with weekly timecard entering and support AFL’s Accounting team with accurate coding of invoices.
  • Administer security access and parking pass program.
  • Manage booking of boardrooms/hoteling offices/personal offices including ensuring office environment and boardroom(s), are maintained to a professional and cleanliness standard.
  • Support event management.
  • Provide administrative support with travel management and related activities where required.
  • Support Environment, Health and Safety (EHS) with tasks such as:
    • First Aid attendant and Floor Warden duties
    • Conducting monthly building inspections
    • Track and monitor visitor daily signing sheet
    • Track and monitor personal protective equipment (PPE) supplies
Qualifications
  • 1+ years’ experience in the coordination of office services
  • Strong interpersonal skills including written and verbal communication
  • Demonstrated customer service skills
  • Strong organizational, prioritization and multitasking skills
  • Intermediate knowledge of MS Office applications including Word, Excel, Outlook and PowerPoint
Work Location, Condition, and Work Hours:
  • Normal office environment (Monday to Friday)
  • General hours of Monday through Friday 8:00am to 4:30pm. Occasional weekend or longer hours.
Who is AFL? America Fujikura Limited (publicly known as AFL) is a premiere service provider in the global telecommunications industry focusing on leading-edge network technology, quality, safety and superior customer satisfaction. AFL manufactures, engineers and installs the fiber optic products and equipment that communications providers need to provide quad-play solutions to their customers. Everyone belongs at AFL. At AFL, we value and respect unique contribution and talents. As a global company with customers of every race, ethnicity, gender, age, religion, ability, background and experience, we believe that we can serve our team members and customers better if cultural diversity is naturally engrained within the fibres of our company. Original job Front Office Administrator posted on GrabJobs . To flag any issues with this job please use the Report Job button on GrabJobs. #J-18808-Ljbffr

  • Front Office Manager

    6 hours ago

    Old Toronto, Canada Accor Hotels Full time

    Company Description#BeLimitlessWe are far more than a worldwide leader. We welcome you as you are and you can find a job and brand that matches your personality. We support you to grow and learn every day, making sure that work brings purpose to your life, so that during your journey with us, you can continue to explore Accor’s limitless possibilities.By...

  • Front Office Administrator

    2 weeks ago

    Toronto, Canada Canada Infrastructure Bank Full time

    Headquartered in Toronto, the Canada Infrastructure Bank (CIB) is responsible for investing in new infrastructure projects. The CIB’s mission is to work with provincial, territorial, municipal, federal, Indigenous and private sector investor partners to transform the way infrastructure is planned, financed and delivered in Canada. The **Front Office...

  • Front Office Coordinator

    7 hours ago

    Old Toronto, Canada Boat Rocker (TSX: BRMI) Full time

    Boat Rocker (TSX: BRMI) is the home for creative visionaries. An independent, integrated global entertainment company, the Company’s purpose is to tell stories and build iconic brands across all genres and mediums. With offices around the world, Boat Rocker's creative and commercial capabilities include Scripted, Unscripted, and Kids and Family television...

  • Front Office Coordinator Administrative Toronto, Ontario

    5 hours ago

    Old Toronto, Canada Boat Rocker Media Full time

    Boat Rocker (TSX: BRMI) is the home for creative visionaries. An independent, integrated global entertainment company, the Company’s purpose is to tell stories and build iconic brands across all genres and mediums. With offices around the world, Boat Rocker's creative and commercial capabilities include Scripted, Unscripted, and Kids and Family television...

  • Front Office Administrator

    1 week ago

    Toronto, Canada CSN Avenue Collision Full time

    up for office staff with general administrative duties. **Major areas of responsibility** Reporting to : The Body Shop Manager - Provide courteous assistance to customers and internal clients. - Carry out administrative duties that support insurance claims and private jobs. - Provide administrative services in an effective and efficient manner to ensure...

  • Front Office Executive

    5 days ago

    Toronto, Canada Matrix Infologics Inc. Full time

    The Front Office Executive provides reception and administrative assistance at **Matrix Infologics Inc**. The Front Office Executive is the front-line receptionist and courteously greets and welcomes all visitors to the office, responds to inquiries and redirects to appropriate contact, assists the with record clerical activities, answers the main telephone...

  • Office Receptionist/Administrator

    1 week ago

    Old Toronto, Ontario, Canada TorontoJobs Recruitment Division Full time

    Our client, a CPA firm is currently to add a Office Receptionist/Administrator to their dynamic and growing team The Office Receptionist/Administrator is responsible for managing the front desk on a daily basis and performing a variety of administrative and clerical tasks. Key ResponsibilitiesReceive visitors at the front desk by greeting, welcoming,...

  • Front Office Coordinator

    4 weeks ago

    Toronto, Canada Boat Rocker Media Full time

    **THE ROLE** The **Front Office Coordinator **will report into the **Office Manager **and will be responsible for** **the overall front desk activities and experience of employees and guests as they enter Boat Rocker’s head office. They will ensure it is a safe and accommodating space, that meets the needs of the organization and its employees in...

  • Front Office Coordinator

    2 days ago

    Toronto, Canada Boat Rocker Media Full time

    **THE ROLE** The **Front Office Coordinator **will report into the **Office Manager **and will be responsible for** **the overall front desk activities and experience of employees and guests as they enter Boat Rocker’s head office. They will ensure it is a safe and accommodating space, that meets the needs of the organization and its employees in...

  • Front Office Coordinator

    1 week ago

    Toronto, Ontario, Canada Boat Rocker Media Full time

    THE ROLEThe Front Office Coordinator will report into the Office Manager and will be responsible for the overall front desk activities and experience of employees and guests as they enter Boat Rocker's head office. They will ensure it is a safe and accommodating space, that meets the needs of the organization and its employees in compliance with health and...

  • Front Office Manager

    2 weeks ago

    Toronto, Canada Marriott International, Inc Full time

    **Job Number** 24085775 **Job Category** Rooms & Guest Services Operations **Location** Delta Hotels Toronto, 75 Lower Simcoe Street, Toronto, ONT, Canada VIEW ON MAP **Schedule** Full-Time **Located Remotely?** N **Relocation?** N **Position Type** Management **JOB SUMMARY** Responsible for all front office functions and staff. Areas of...

  • Front Office Manager

    4 weeks ago

    Toronto, Canada Easton's Group of Hotels Inc. Full time

    JOB OVERVIEW Manage all aspects of the front office areas which may include, but is not limited to guest registration, bell services, business center, telephone services, concierge services, and guest reservations to ensure guest satisfaction and maximize hotel profitability. Adhere to all brand standards and desk merchandising. DUTIES AND...

  • Part-time Front Desk Administrator

    3 weeks ago

    Toronto, Canada Property.ca Inc., Brokerage Full time

    **Who We Are**: - Property.ca Inc., is a specialized real estate company, powered by its two flagship technology solutions: condos.ca and property.ca and offering unique expertise, unrivaled data, market insights and end-to-end real estate services. Specializing in urban markets with knowledge of GTA and Vancouver areas & neighbourhoods, Property.ca Inc.,...

  • Part Time Front Office Administrator

    4 weeks ago

    Toronto, Canada Krest Dental Ceramics Full time

    We're a dental lab seeking a reliable office admin with a positive outlook. Duties are wide ranging, with potential for growth within the company. **Requirements**: - dependable - uplifting energy and personality - able to accept directions in a positive manner - fluent in speaking and writing in English - high level of organization - intuitive to the...

  • Part Time Front Office Administrator

    2 days ago

    Toronto, Canada Krest Dental Ceramics Full time

    We're a dental lab seeking a reliable office admin with a positive outlook. Duties are wide ranging, with potential for growth within the company. **Requirements**: - dependable - uplifting energy and personality - able to accept directions in a positive manner - fluent in speaking and writing in English - high level of organization - intuitive to the...

  • Administrative Assistant

    3 weeks ago

    Toronto, Canada ARS Head Office Full time

    **Position**:Administrative Coordinator **Reporting to**: Senior Manager - Operations We are looking for an Administrative Coordinator to manage the front office reception desk, provide support to managers, other staff and office visitors by handling a variety of tasks in order to ensure that all interactions between our organization and others are...

  • Assistant Front Office Manager

    2 weeks ago

    Toronto, Canada Hilton Full time

    An Assistant Front Office Manager is responsible for assisting in the direction and administration of Front Office operations in the hotel's continuing effort to deliver outstanding guest service and financial profitability. **What will I be doing?**As an Assistant Front Office Manager, you would be responsible for assisting in the direction and...

  • Office Administrator

    2 weeks ago

    Toronto, Canada Cast & Crew Full time

    At Cast & Crew, we've empowered creativity and supported the global entertainment industry for decades. Together with our family of brands - Backstage, CAPS, Checks & Balances, Final Draft, Media Services, Sargent-Disc, and The TEAM Companies - we operate as a combined entertainment technology and services provider offering industry standard screenwriting...

  • Office Administrator- Construction

    1 month ago

    Old Toronto, Canada Fer-Pal Infrastructure Full time

    Reporting to the Office Manager, the Front Office Administrator undertakes administrative tasks as well as ensuring that the rest of the staff has adequate support to work efficiently. This includes working closely with our accounting and administrative teams by handling daily clerical duties. Job Responsibilities: Manage the front reception and greet...

  • Office Administrator- Construction

    1 month ago

    Old Toronto, Canada Fer-Pal Infrastructure Full time

    Reporting to the Office Manager, the Front Office Administrator undertakes administrative tasks as well as ensuring that the rest of the staff has adequate support to work efficiently. This includes working closely with our accounting and administrative teams by handling daily clerical duties. Job Responsibilities: Manage the front reception and greet...