Executive Assistant

About Us Focused on leading the transition to a sustainable future, Glen Dimplex Americas is enhancing the moments that matter in life with a commitment to delivering the best design and efficiency in the areas of temperature control and comfort creation. With operations throughout North America the success of the Glen Dimplex Americas organization is a testament to the strength of our people and investment in innovation and technology. Our portfolio of industry-recognized brands includes Dimplex, Cadet and Convectair. Together these brands provide complete product offerings in the residential and commercial comfort categories, ranging from electric heaters to fireplaces and controls. Glen Dimplex Americas is a division of the Glen Dimplex Group – the world's largest manufacturer of electrical heating, which holds significant global market positions in domestic appliances, heating, cooling, ventilation, and renewable energy solutions. Headquartered in Dublin, Ireland the Glen Dimplex Group privately owns over 40 brands with operations in 80 countries. The Opportunity We are seeking a highly organized, adaptable, and proactive Part-Time Executive Assistant to support the CEO and Executive Management Team (EMT). This role requires strong administrative skills, the ability to manage competing priorities, and a high level of professionalism and discretion. The successful candidate will play a key role in ensuring the smooth operation of executive functions and internal engagement initiatives. Hours of work: Tuesday to Thursday from 8:00 am – 4:30 pm In this role you will Manage calendars and coordinate meetings for the CEO and EMT Prepare agendas, documents, and logistics for meetings Own and manage the travel program, including booking and itinerary coordination for the CEO and EMT Manage, prepare and submit expense reports and credit card reports for CEO and EMT Administer a variety of company policies and procedures, such as the travel policy and gift card policy and procedure Lead the Employee Engagement Committee and organize internal events Oversee the Company Branded items program to support customer and employee engagement Support the Commercial Team by handling complex travel logistics Handle confidential documents and communications with discretion Support EMT with presentations and reports using Microsoft 365 tools Support CEO & EMT on other ad‑hoc administrative tasks (mailing, sorting, filing, etc.) What You Need Minimum 1–3 years of experience supporting senior leadership in an administrative capacity Strong organizational and time management skills Excellent communication and interpersonal abilities Proficiency in Microsoft 365, especially PowerPoint, Outlook, Teams, and Word Ability to work independently and manage multiple tasks Adaptable and proactive with a solution‑oriented mindset What We Offer Core Total Rewards Fully funded Group Benefits (medical, dental, vision, life insurance, dependent life, AD&D, short term disability, & long term disability) Group RRSP with 100% Employer Match up to 4% Freedom to Choose, Consult +, and Telus Pharmacy Group 3 Weeks Vacation Immediately Employee Assistance Program Workplace Wellness Program Support of professional memberships/certifications Additional Rewards Educational Reimbursement Program Employee Charitable Donation Program (monetary and product donations) Employee Service & Recognition Awards Referral Bonus Program Summer Fridays Employee Engagement Committee initiatives Smart casual dress atmosphere A unique opportunity to be a key player in a growing global organization An innovative fast‑paced culture focused on people Our Values We Think Customer – we aim to put our customers at the center of everything we do, taking time to understand their needs; creating solutions that meet and exceed their expectations, enhancing everyday moments We Care About People – we recognize the power of a community with a common purpose; empathizing with others’ point of view and acting with integrity to create a safe and healthy environment We Value Innovation – we are building a better future day by day; developing innovations that will create quality, consumer‑centric, sustainable solutions We Keep it Simple – we make the complex simple by driving out inefficiencies; which enables us to be agile, responsive and to get the job done Equal Opportunity Glen Dimplex Americas is committed to fair and accessible employment practices, including accommodations throughout the recruitment process. If you require accommodation, please let us know and we will work with you to meet your needs. Please note, Glen Dimplex Americas may use AI on different recruitment platforms to screen applications. We thank all applicants for their interest in Glen Dimplex Americas; however, only those selected for an interview will be contacted. #J-18808-Ljbffr