Project Administrator
2 weeks ago
JOB TITLE: PROJECT ADMINISTRATOR, PROJECT MANAGEMENT UNIT
BEACON UTILITY CONTRACTORS LIMITED
Beacon Utility Contractors Limited was established in 1997, providing electrical and communication utility construction services for business and municipalities across Southern Ontario. Specializing in municipal and highway lighting, traffic signal installation and maintenance, high voltage installation and maintenance, electrical construction services and communications construction services.
REPORTS TO: DIRECTOR, ESTIMATING & PROJECT MANAGEMENT
JOB OVERVIEW: This position will provide support to the Project Management Team .
RESPONSIBILITIES AND DUTIES:
· Administration and maintenance of New Contracts – (WSIB Clearance, Form 1000, Certificate of Insurance, Notice of Project, Fair Wage Policy, Labour & Materials & Performance Bond, H&S Policy, New Contracts, Beacon Sub-Contract Agreements)
· Working closely with Project Managers/Project Coordinators
· Mail or email completed invoices to customers, (Accounts Payable, in particular)
· Maintain contractor contact database including in JONAS
· Compile end-of-contract documents
· Maintain contract files
· Arrange for paid duty police
· Previous experience invoicing is an asset
· Accounting background is an asset
Locates / Permits / Inspections
· Call for new public locates
· Follow up daily on outstanding locates
· Arrange site meets with locators/inspectors when necessary
· Arrange for private locators when applicable
· Refresh locates on regular basis prior to expiration
· Maintain updated files
· Provide hard copies to Project Managers/Coordinators
· Call in for ESA permits/inspections (Electrical Safety Authority)
· Apply for permits e.g., Road Cut Permits, RODARs, etc.
· Request Traffic Control Plans from Beacon’s Health & Safety Coordinator
QUALIFICATIONS & ABILITIES
· Energetic and ability to work in a fast-paced environment, team focused
· Familiar with Word, Excel and Outlook, with an aptitude to learn standard firm software
· Strong organizational, time management, verbal and written communication skills
· Multi-tasking ability with attention to detail, reliable, able to manage priorities and meet deadlines
· Comfortable speaking with clients in person and over the phone
· Experience in the Construction Industry a bonus
· G-License with a sound understanding for geographical directions
JOB TYPE: Full-time position with Group Benefits Coverage
EDUCATION AND EXPERIENCE: College Diploma
JOB LOCATION: 270 RODINEA ROAD, MAPLE, ONTARIO
By applying to this position, you are confirming that you hold Canadian Citizenship or a Permanent Residence.
Thank you for your interest in our position. Please note that only those applicants who are selected for interviews will be contacted.
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