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Event Planner

4 months ago

Toronto, Canada Infotek Consulting Services Inc. Full time

Infotek Consulting is searching for a Event Planner with corporate experience, preferably in banking - this is a hybrid contract opportunity based in Toronto
Key accountabilities for this role include the following:

Program Development & Execution
• Building registration sites and managing attendance lists
• Managing hotel rooming lists
• Venue/vendor sourcing, contracting and negotiations based on specified budgets
• Compiling data on post program surveys and development of post program feedback summaries
• Working with project team members to assist with the administration of various departmental initiatives
• Researching opportunities to maximize experience, budget and technologies used

Administration
• Assist with the packing and shipping of materials and ordering supplies
• Processing invoice payments
• Providing other administrative support as required to assist Senior Event Planners to prepare and plan for events
Onsite Support
• Provide onsite support for business and client events to assist with room set up, registration desk and other onsite support responsibilities.

Team
• Strong commitment to providing superior service to our Business Partners.
• Ability to cultivate and work closely with business partners (at all management levels), external vendors (ex. AV providers, hotels, gifting vendors etc…) and community partners.
• Work collaboratively on multiple events at the same time, with several different team members. Demonstrate the ability to communicate well and share responsibilities with co-workers.

MUST HAVE:
• Initiative-taking individual with a proven track record to deliver results with a can-do approach
• 3+ years of experience planning multi-day conferences, large social events
• Strong time-management and organizational skills to pivot quickly and manage multiple deadlines and priorities within a fast paced, high-pressure environment
• Experience with Event Management/registration software's such as SurveyMonkey, Cvent, Fluid etc…
• Excellent communication skills (both written and verbal)
• Demonstrated strong, problem solving, negotiation & decision-making skills
• Strong relationship building skills with an ability to impact and influence at all levels
• Ability to travel as required, a valid driver's license and passport is recommended and the ability to work variable hours driven by the needs of the business.
• Superior knowledge of Microsoft Word, PowerPoint, Excel & Outlook

NICE TO HAVE
Experience planning virtual events