Event Planner

4 months ago

Toronto, Canada Managing Matters Inc. Full time

Event Planner

At MM our mission is to build community. Both within our client partners and within our company. One can’t happen without the other.

We look for people with passion, grit and true ownership over their work.

We hire people who share our values of growth, accountability, team spirit and amazing quality.

Our people thrive here when they share their vision on how to continue to build our clients and our company to incredible heights.

We embrace diverse perspectives and diverse experiences in your career trajectories and we hire for the potential we see in you. We embrace a remote and flex workplace. Our team culture and dedication keeps us connected in a remote world.

We thrive on transformation and operate on trust. These 2 qualities allow us build success into everything we touch.

We also like to have fun along the way

We are a full-service association management and event management firm. We physically located in Toronto, we provide services globally, and our team is everywhere in between

This is who we are.

Are you one of us?

Do you feel that you could benefit from a working environment with carefully selected, highly capable, engaged team members?

This permanent full time role of Event Planner, reporting to the Event Strategist and Team Lead, will be responsible for working with other members of our Event and Client Service Teams in managing various aspects of our National Association clients’ virtual and in person events operations as identified respectively.

Among many, responsibilities include collaboration with internal client team members, managing and overseeing event budgets, critical paths, and virtual platforms. Additionally, the incumbent will be responsible for the successful management of overall attendee, speaker, and sponsor and exhibitor registration/engagement. To be successful in this role we are seeking someone who is proactive, applies critical thinking, and is multi-faceted and resourceful in their approach to event management.
- Site inspections
- Supplier sourcing, liaison
- Contract negotiations
- Budget Development & Management
- Event registration, processing & follow up
- Digital event management and logistics
- Volunteer training & management
- Food & beverage organization
- Minute taking of event planning sessions, distribution of minutes (as required) and Full reporting (internally & externally)
- Critical path development
- Printed material coordination
- Contingency planning and Risk management
- Marketing (e-blasts, call & social media campaigns, etc.)
- Updating and maintaining database records
- Website updates, as required
- Complete on-site event execution
- Organizing of all logistics pertaining to the event.
- Communicating and reporting to stakeholders, suppliers, etc.

**Detailed Qualifications**
- DES or CMP Designation preferred
- Minimum of 5 years in an event management role
- Driver’s licence
- Experience in large scale conference planning
- Experience drafting budgets and critical paths
- Experience in venue contract negotiations
- Experience in health or medical conferences an asset
- Experience in abstract management
- Experience working with committees and boards
- Experience with and working knowledge of virtual event platforms
- Trade show experience
- University Degree or Post-Secondary Education in Event & Meeting Management
- Excellent Attention to Detail
- Exceptional organization skills and ability to prioritize tasks according to urgency
- Ability to meet deadlines with little supervision and in changing environments
- Strong work ethic
- Well-developed communication and interpersonal skills with high degree of professionalism
- Ability to work in a team and independently
- Excellent customer service skills
- Positive attitude, and clear understanding of company’s mission and core values.
- Experience working with Membership Associations and Non Profits preferred
- Fluent French an asset

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