Project Administrator

3 weeks ago

Vancouver, Canada Miles HR Full time

Miles HR has an opportunity for detail-oriented and highly organized Project Administrator to join a busy Architectural firm in Vancouver, BC. The ideal candidate will have experience in project management within the architectural/construction industry and possess strong skills in utilizing various software tools. This is one year contract with the potential of becoming a permanent opportunity.

Responsibilities:
Coordinate project activities and ensure all project phases are completed efficiently
Assist in creating project schedules, budgets, and timelines
Collaborate with project managers, architects, and subcontractors to ensure smooth project execution
Utilize construction management software to track project progress and update stakeholders
Companywide invoicing ensuring all stakeholders are included at all times, tracking of extras and hourly billing, monthly reporting on job profitability
Weekly/monthly review of staff hours
Review project budgets in depth as required
Monthly reporting on staff utilization
Time and budget tracking software management
Tracking of all prospect jobs
Draft all proposals and ensuring they are submitted on time
A/R and Collections
Facilitate signing of submission documents
Onboarding of new staff, general admin work
Other duties as assigned

Experience:
Project Management experience required
Invoicing, A/R experience
Experience working in Architecture or Construction industry required
General HR experience, On-boarding/Off-boarding
Proficiency in project management tools such as Mosaic
Experience drafting proposals required
Strong time management skills to meet project deadlines effectively
Familiarity with construction management software applications
Exceptional attention to detail and proven ability to meet deadlines
Experience working on build projects with a focus on quality and safety standards
Excellent communication skills to liaise with internal teams and external partners
Familiarity with tools for document management and collaboration

This position offers the opportunity to work on exciting projects in a dynamic environment. If you have a passion for architecture and construction projects and possess the required skills and experiences, we invite you to apply for this rewarding position. This position is a once year contract with the potential opportunity for permanent employment.

Please apply here now

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